The Birth Certificate Order Form, printed as Request for Certified Copy of Arizona Birth Certificate, is the application you send to Pima County Public Health - Vital Records to get a certified copy of an Arizona birth record. It is one of the ways to order a Pima County birth certificate, and it covers ordering for yourself or for a family member when you can show your relationship. On FillingPDF you can fill out the form online and download or print the completed PDF; the application reaches Vital Records only by mail or lobby dropbox, as described below.
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What is Birth Certificate Order Form – Pima County, AZ?
The Birth Certificate Order Form, printed as Request for Certified Copy of Arizona Birth Certificate, is the application Pima County Public Health - Vital Records uses to receive requests for certified copies of Arizona birth certificates by mail or lobby dropbox.
Completing it produces a request for one or more certified copies. The form collects the order details (date, number of copies, payment method, amount enclosed and purpose of the request), the information needed to find the record (name on the certificate, date of birth, sex, town or city, county, hospital, and the mother's and father's or parents' names, birth dates and places of birth), and the requester's contact details and relationship to the person named on the certificate.
The form also carries its own customer checklist. It asks for a front-and-back photocopy of a valid, signed government photo ID, or a notarized signature, plus proof of relationship when you are not named on the certificate. A notary area and a credit card payment section are built into the page. The "Office Use Only" block at the bottom is for Vital Records staff and is not completed by the applicant.
The checklist also mentions a separate fee for a correction or major information change to an Arizona birth record. Ask Vital Records about that process before sending a request.
Vital Records also takes orders online through a separate company called VitalChek, and the same eligibility documents and requirements apply to in-person and mail-in applications.
Who needs to file Birth Certificate Order Form – Pima County, AZ?
Anyone who needs a certified copy of an Arizona birth certificate from Pima County Vital Records and orders by mail or dropbox uses this form. The form's relationship box lists who may be ordering: Parent, Self, Brother/Sister, Adult Child, Grandparent, Legal Guardian, Spouse or Other.
If you are named on the certificate, you identify yourself with ID or a notarized signature. If you are not named on the certificate, the form states that proof of your relationship must be provided. Vital Records also asks for certified court orders where they apply, and it suggests you check your eligibility and the required documents at pima.gov/vitalrecords before you apply.
Credit card payers who are not the applicant should know that the card holder's valid, current government photo ID with signature must be attached. The form is for Arizona birth records; the office-use checklist includes a "Not an AZ Record" reason for insufficient requests.
When to file Birth Certificate Order Form – Pima County, AZ
Send the form whenever you need a certified copy of an Arizona birth certificate; no filing deadline is printed on it. Plan for the delivery time: Vital Records says you can expect the certificate through regular U.S. Postal Mail within 4-6 weeks. If you pay by credit card, it could take up to four weeks for the card to be billed. For faster delivery, the form refers you to www.vitalchek.com for EXPEDITED DELIVERY options; the agency says expedited service can carry additional processing fees and charges.
Documents you need
- A front and back photocopy of your valid, signed government photo ID, unless you have the application notarized instead. Acceptable IDs include a driver's license, state photo ID or passport book; the full list is at pima.gov/vitalrecords.
- A notarized signature, if you do not include an ID photocopy; the notary completes the Notary Area on the form.
- Proof of your relationship to the person on the certificate, required only if you are not named on the certificate.
- Certified court orders or other required documents, where they apply to your request; documents in a foreign language must be translated into English.
- A copy of the credit card holder's valid, current government photo ID with signature, when paying by credit card.
- Payment for the correct fee: check or money order payable to Vital Records, or Visa or Mastercard. Cash is not accepted.
- A self-addressed, stamped envelope with your own tracking, only if you want that.
How to fill out Birth Certificate Order Form – Pima County, AZ
Complete the Order Info section
Enter today's date, the number of copies requested, the payment method, the amount enclosed and the purpose of the request.
Enter the name on the certificate
Under Name on Birth Certificate, write the First, Middle and Last name as they appear on the birth record.
Provide birth certificate information
Enter the date of birth, check Male or Female, and give the town or city, county and hospital of birth. Add the mother's or parent's name, maiden name, date of birth and state or country of birth, then the father's or parent's details in the same way.
Sign and print your name
Sign under Applicant's Signature so it matches your identification, and print your full name (First, Middle, Last).
Add your contact details
Under Person Requesting Certificate, enter your cell or telephone number, email and mailing address with street, apartment or suite, city, state and ZIP code.
Check your relationship
Check one box: Parent, Self, Brother/Sister, Adult Child, Grandparent, Legal Guardian, Spouse or Other. If you are not named on the certificate, proof of relationship must be provided.
Complete the payment information
If paying by credit card, enter the card number and expiration date, check VISA or MC, and give the printed name and signature of the card holder, the number of copies and the amount to be charged. Attach the card holder's government photo ID copy with signature.
Use the notary area if needed
If you are not including an ID photocopy, sign in front of a notary, who fills in the Notary Area. Leave the Office Use Only block blank.
Review, download and assemble
Check the checklist items: signature, ID, payment, proof of relationship and envelope. Download or print the completed PDF from FillingPDF, then send the package through the channels under How to submit.
How to submit Birth Certificate Order Form – Pima County, AZ
Pima County Vital Records accepts the completed form by lobby dropbox or by mail.
- Dropbox: place the application in the Vital Records lobby DROPBOX. Dropbox items are processed as regular mail.
- Mail: Pima County Vital Records, 3950 S. Country Club Rd., Tucson, AZ 85714. Do not mail cash.
- Online: you can order certified copies online through a separate company called VitalChek (www.vitalchek.com), which also offers expedited delivery. The same eligibility documents and requirements apply.
Include with the application: a photocopy of your ID (front and back) or a notarized signature, the correct fee for the number of copies, any proof of relationship or certified court orders, and a self-addressed, stamped envelope with your own tracking if you want one. Pay by check or money order payable to Vital Records, or by Visa or Mastercard. The fee is per certified copy; ask Vital Records for the current amount at 520-724-7932 or [email protected].
The form lists two Vital Records office locations: Abrams Public Health Center, 3950 S. Country Club Rd., Suite 2301, Tucson, AZ 85714, and Northwest Service Center, 1010 W. Miracle Mile, Tucson, AZ 85705. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Signing in a way that does not match your ID; the form says the applicant's signature must match the identification.
- Forgetting to sign the application, which the checklist specifically warns against.
- Mailing cash; the form says NO CASH and accepts only checks, money orders, Visa or Mastercard.
- Sending an ID photocopy of the front only; the checklist asks for the front and back.
- Leaving out proof of relationship when you are not named on the certificate.
- Paying by credit card without attaching a copy of the card holder's valid government photo ID with signature.
- Sending the wrong fee amount; the form says the correct fee is required.
- Including foreign language supporting documents without an English translation.
- Filling in the Office Use Only block, which is for Vital Records staff.
Frequently asked questions
How do I order a Pima County birth certificate?
Complete the Request for Certified Copy of Arizona Birth Certificate form, add your ID photocopy or a notarized signature, payment and any proof of relationship, and mail it to Pima County Vital Records or use the lobby dropbox. You can also order online through VitalChek.
What ID do I need to order a birth certificate from Pima County?
A front and back photocopy of your valid, signed government photo ID, such as a driver's license, state photo ID or passport book. Your application signature must match the ID. Instead of a copy, you can have the application notarized.
Can I fill out the Pima County birth certificate order form online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF does not submit the application or order the certificate; you send it to Vital Records by mail or dropbox, or order online through VitalChek.
How long does it take to get a birth certificate from Pima County Vital Records?
Vital Records says you can expect the certificate through regular U.S. Postal Mail within 4-6 weeks. Credit card charges could take up to four weeks to appear. For expedited delivery, the form refers you to www.vitalchek.com.
What forms of payment does Pima County Vital Records accept?
Visa, Mastercard, check or money order payable to Vital Records. Cash is not accepted and must not be mailed. A fee applies per certified copy, so ask Vital Records at 520-724-7932 for the current amount.
Can I order a birth certificate if I am not named on it?
Possibly. The form lists relationships such as parent, brother or sister, adult child, grandparent, legal guardian and spouse, and requires proof of relationship if you are not named on the certificate. Check your eligibility at pima.gov/vitalrecords.
Where do I mail the Pima County birth certificate request?
Mail it to Pima County Vital Records, 3950 S. Country Club Rd., Tucson, AZ 85714. You can instead drop it in the lobby DROPBOX, which is processed as regular mail.
Do I need a notary for the birth certificate request?
Only if you do not include a photocopy of your government photo ID. The form says you can have the application notarized instead, using the Notary Area printed on it.
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