The Grant of Easement Application (printed on the form as Application for Grant of Easement) is the form Pima County Real Property Services uses to start a request for an easement. It asks who is applying, the easement's purpose and type, whether it serves a county facility, and the tax parcel, section, township and range. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form is published by Pima County Real Property Services, and the county receives it only through its own channels.
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What is Grant of Easement Application – Pima County, AZ?
The Application for Grant of Easement is the Pima County Real Property Services form on which an applicant, or a representative, asks the county for an easement and identifies the easement area, its purpose and its type.\n\nThe form is headed Pima County Real Property Services, 201 N. Stone Ave. 6th Floor, Tucson, AZ 85701, (520) 724-6313. It collects:\n- the utility company name, if applicable, and the name, phone number and email address of the person completing it, marked as applicant or representative;\n- a mailing address;\n- whether the easement serves a County Facility and, if so, the facility and its contact;\n- the easement purpose and type (above ground or below ground);\n- the Tax Parcel #, Section, Township and Range;\n- other pertinent information or comments, and the applicant's signature and date.\n\nThe form states that a written request and a surveyed legal description with a location map must be submitted along with it before Pima County begins processing. It also warns that the easement may require an appraisal, with the applicant responsible for the appraised value and the cost of the appraisal.\n\nThis is not the License Application. Real Property Services uses licenses to maintain encroachments along Pima County owned roads and other parcels, and that is a separate procedure from an easement.
Who needs to file Grant of Easement Application – Pima County, AZ?
Anyone asking Pima County for a grant of easement uses this application, including a utility company: the form has a line for the utility company name "if applicable." The form is completed by the applicant or by a representative of the applicant, and you mark which one you are in the "Applicant ( ) or Representative ( )" line. The applicant signs and dates the form at the bottom.\n\nIf the easement serves a County Facility, you also identify that facility and give a contact for it, with name, phone number and email address.\n\nDo not use this form for an encroachment license. According to the Pima County Real Property Services page on licenses, a License Application (and a License Renewal Application for an expired license) is used to maintain encroachments along Pima County owned roads and other parcels, for example a homeowners' association entrance wall that encroaches on a county road. Those are separate forms from this easement application.
When to file Grant of Easement Application – Pima County, AZ
Submit the application whenever you are requesting a grant of easement from Pima County. The form prints no filing deadline or renewal cycle. What it does set is a sequence: the written request and the surveyed legal description and location map must go to the Real Property Services Division together with the completed application before the county begins processing. If an appraisal is required, the appraised value and the appraisal cost must be paid before the request is submitted to the Board of Supervisors for approval. The form gives no processing time.
Documents you need
- A written request stating all pertinent facts and circumstances, including your reason for the request; the form says it must be submitted with the application.
- A legal description of the easement area, stamped or sealed by a Registered Land Surveyor, identifying the exact easement area and including its square footage.
- A location map on 8 ½ x 11 paper, stamped or sealed by a Registered Land Surveyor, identifying the exact easement area.
- Payment of the full appraised value and the cost of the appraisal, only if the county requires an appraisal; the form says these fees must be paid before submittal to the Board of Supervisors for approval.
How to fill out Grant of Easement Application – Pima County, AZ
Enter the utility company name
If a utility company is applying, write its name on the Utility Company Name (if applicable) line. Leave it blank otherwise.
Give the contact on the By line
On the By line, enter the name, phone number and email address of the person completing the application.
Mark applicant or representative
Mark Applicant or Representative to show who is completing the form.
Enter the mailing address
Write the street, city, state and ZIP code on the Mailing Address line.
Answer the County Facility question
Mark No or Yes for whether the easement serves a County Facility. If Yes, enter the County Facility and the contact's name, phone number and email address.
State the purpose and type
Enter the Easement Purpose, then write the Easement Type and mark Above Ground or Below Ground.
Identify the parcel location
Enter the Tax Parcel #, Section, Township and Range for the easement.
Add pertinent comments
Use Other Pertinent Information / Comments for anything the county should know about the request.
Prepare the required attachments
Assemble the written request and the surveyed legal description and location map on 8 ½ x 11 paper, stamped or sealed by a Registered Land Surveyor, with the easement's square footage.
Sign, date and download the PDF
The applicant signs and dates the form. Review every entry, then download or print the completed PDF from FillingPDF and submit it with the attachments as described under How to submit.
How to submit Grant of Easement Application – Pima County, AZ
The form says the information is submitted to the Real Property Services Division, and it prints no portal, email address or appointment rule.\n\n- Where: Pima County Real Property Services, 201 N. Stone Ave. 6th Floor, Tucson, AZ 85701. The phone number printed on the form is (520) 724-6313; call it to ask how the Division accepts submissions.\n- What to send: the completed application, signed and dated, with the written request and the surveyed legal description and location map described under required documents. The form says the county begins processing only when these accompany the application.\n- Appraisal charges: an appraisal may be required. The applicant pays the full appraised value and the cost of the appraisal before the request goes to the Board of Supervisors for approval; the form gives no amount, so ask the Division for current figures.\n\nThe form instructs you to print and complete the entire application. FillingPDF lets you fill out and download the PDF; submission follows the channels of Pima County Real Property Services.
Common mistakes to avoid
- Submitting the application without the written request stating all pertinent facts and circumstances and the reason for the request.
- Sending a legal description or location map that is not stamped or sealed by a Registered Land Surveyor.
- Leaving the square footage of the easement area out of the legal description.
- Using paper other than 8 ½ x 11 for the legal description and location map.
- Answering Yes to the County Facility question but leaving the facility and its contact blank.
- Leaving the Tax Parcel #, Section, Township or Range blank; the form tells you to complete the entire application.
- Not marking whether the person completing the form is the applicant or a representative.
- Assuming no appraisal costs apply; the form says an easement may require an appraisal and the applicant pays the appraised value and the cost before the Board of Supervisors submittal.
- Leaving the application unsigned and undated.
Frequently asked questions
What is the Grant of Easement Application?
It is the Pima County Real Property Services form, printed as Application for Grant of Easement, used to request an easement from the county. It records the applicant, the easement's purpose and type, any County Facility served, and the tax parcel, section, township and range.
What do I need to submit with the Pima County easement application?
The form requires a written request stating all pertinent facts and your reason, plus a legal description and location map on 8 ½ x 11 paper stamped or sealed by a Registered Land Surveyor. The description must show the exact easement area and its square footage.
Will I have to pay for an appraisal of the easement?
Possibly. The form says an easement may require an appraisal, and the applicant is responsible for the full appraised value and the appraisal cost. They must be paid before the request goes to the Board of Supervisors for approval. Ask the Division for current amounts.
Where do I submit the Grant of Easement Application?
To the Real Property Services Division at 201 N. Stone Ave. 6th Floor, Tucson, AZ 85701, (520) 724-6313, the address printed on the form. The form names no other channel, so call the Division to confirm how it accepts submissions.
Can a representative complete the easement application?
Yes. The form has an Applicant or Representative choice next to the name, phone and email line, so a representative can be the person completing it. The form has a single signature line labeled Applicant's Signature, with a date.
Is the easement application the same as a license for encroachment?
No. The county's Real Property Services page describes licenses as the way to maintain encroachments along Pima County owned roads and other parcels, with a separate License Application and License Renewal Application. This form requests a grant of easement.
Can I fill out the Grant of Easement Application online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not submit the application to Pima County; you deliver it through the county's channels.
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