The Checklist for Materialmen’s Liens is the Pulaski County Circuit and County Clerk’s list of what a lien must contain to be accepted in the Clerk’s Real Estate Department. It is one of the Clerk’s real estate recording documents, not a pulaski county property tax form; tax questions go to other county offices. It is used by anyone preparing a materialmen’s lien for recording in Pulaski County. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the Clerk publishes the original at media.ark.org.
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What is Checklist for Materialmen’s Liens – Pulaski County, AR?
The Checklist for Materialmen’s Liens is a one-page list from the Pulaski County Circuit and County Clerk that sets out what a materialmen’s lien must include before the Real Estate Department will accept it for filing.
The checklist names these items:
- the amount of the lien;
- the legal description or address of the property;
- an Affidavit of Notice attached to the lien, containing a notarized statement that the person recording the lien complied with Arkansas code §18-44-114 through §18-44-116, and a copy of each notice given to the customer;
- a grantor and a grantee;
- proper acknowledgment.
The page also reproduces the text of Arkansas code §18-44-117, “Filing of lien.” It says the lien account must contain a correct description of the property, verified by affidavit, and that for real property a street address is not a correct description. It also says the clerk of the circuit court shall not file a lien account that lacks the required affidavits and attachments.
The checklist is not the lien itself and records nothing on its own. It also gives no legal advice: it states that Real Estate Department employees are not allowed to give legal advice and tells readers to contact an attorney with questions about the documentation needed.
Who needs to file Checklist for Materialmen’s Liens – Pulaski County, AR?
People who want to use the materialmen’s lien provisions in Arkansas code §18-44-117 and record a lien in Pulaski County use this checklist before bringing the lien to the Real Estate Department of the Pulaski County Circuit and County Clerk. The statute text printed on the checklist says such a person has a duty to file with the clerk of the circuit court of the county where the building, erection or other improvement is located.
Conditions that come with the checklist:
- The lien must include an Affidavit of Notice showing that the notice provisions of §18-44-114 through §18-44-116 were followed.
- The property must be in Pulaski County; the Clerk’s general filing requirements list this for every document.
- The checklist does not tell you whether you are entitled to a lien. Real Estate Department staff cannot give legal advice, and the checklist directs legal questions to an attorney.
This is not a document for paying or disputing property taxes. The Clerk’s page sends tax payment questions to the County Treasurer and assessment questions to the County Assessor.
When to file Checklist for Materialmen’s Liens – Pulaski County, AR
Use the checklist when you prepare a materialmen’s lien for filing, before you take it to the Real Estate Department, because the Clerk will not file a lien account that lacks the required affidavits and attachments. The checklist sets no date of its own. The duty to file comes from Arkansas code §18-44-117, printed on the same page; for any time limit that applies to your lien, contact an attorney, as the checklist advises.
One timing note from the Clerk’s Real Estate Department page: on October 5, 2026, the office transitions to a new land records system, and free online recording is temporarily unavailable during that period. Filers who need to e-file then are told to use one of the approved e-recording vendors listed on that page.
Documents you need
- Lien account stating the amount of the lien; the quoted statute describes it as a just and true account of the amount owed, after allowing all credits.
- Correct description of the property to be charged with the lien, verified by affidavit. The checklist says legal description or address, but the quoted statute says a street address is not a correct description for real property.
- Affidavit of Notice attached to the lien, with a notarized statement that the person recording the lien complied with Arkansas code §18-44-114 through §18-44-116.
- A copy of each notice given to the customer, attached to the Affidavit of Notice.
- A copy of the proof of service required under §18-44-114, which the quoted statute lists as part of the affidavit of notice.
- A document that names a grantor and a grantee and is properly acknowledged.
How to fill out Checklist for Materialmen’s Liens – Pulaski County, AR
Confirm the amount of the lien
Check the first checklist item: the lien must state the amount of the lien. The quoted statute describes it as a just and true account of what is owed, after allowing all credits.
Describe the property correctly
Enter the legal description or address of the property as the checklist item reads. For real property, the quoted statute says a street address is not a correct description, and the description must be verified by affidavit.
Prepare the Affidavit of Notice
Attach an Affidavit of Notice to the lien. It must contain the statement and copies listed in the next steps.
Add the notarized compliance statement
Include a notarized statement that you complied with Arkansas code §18-44-114 through §18-44-116. Have it notarized before you submit the lien.
Attach notices and proof of service
Attach a copy of each notice given to the customer. The quoted statute also lists a copy of the proof of service required under §18-44-114.
Check grantor, grantee and acknowledgment
Make sure the document names a grantor and a grantee and is properly acknowledged, as the last two checklist items require.
Review the whole package
Tick each checklist item against your lien. For legal questions about the documentation, contact an attorney; Real Estate Department staff cannot advise.
Download and assemble the package
Download or print the completed PDF from FillingPDF, then assemble the lien and attachments with original signatures and submit them through the channels described under How to submit.
How to submit Checklist for Materialmen’s Liens – Pulaski County, AR
The Real Estate Department of the Pulaski County Circuit and County Clerk accepts documents for filing in person, by mail and electronically. The checklist itself is not filed; you submit the lien and its attachments.
- In person: bring the lien to the Real Estate Department. Payments in person can be made by credit card, money order, cash or check.
- By mail: Pulaski County Circuit and County Clerk, Real Estate Department, 401 West Markham Street, Little Rock, AR 72201. Put your full name, driver’s license number and phone number on any personal check or money order.
- Electronically (eRecording): use an approved e-recording vendor: CSC eRecording Solutions (866-652-0111, www.erecording.com), EPN eRecording Partners Network (888-325-3365, www.goePN.com), Indecomm Global Services (732-404-0081, www.indecomm.net) or Simplifile (800-460-5657, www.simplifile.com).
Only original documents or certified copies of court documents are accepted; no Xerox copies, and all signatures must be original. A recording fee applies, set under § 21-6-306 as cited in the statute text; the amount is not on the checklist, so check the Clerk’s page at https://pulaskiclerkar.gov/departments/real-estate/. Credit card payments can also be made online through the Clerk’s payment portal. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Filing a lien without the Affidavit of Notice; the clerk shall not file a lien account lacking the required affidavits and attachments.
- Giving only a street address as the property description for real property; the quoted statute says a street address is not a correct description.
- Leaving out a copy of each notice given to the customer or the copy of the proof of service under §18-44-114.
- Attaching a statement that is not notarized, when the checklist calls for a notarized statement of compliance with §18-44-114 through §18-44-116.
- Leaving out the grantor and grantee, or submitting a document that is not properly acknowledged.
- Bringing or mailing a Xerox copy; the Real Estate Department accepts only original documents or certified copies of court documents, with original signatures.
- Mailing a personal check or money order without your full name, driver’s license number and phone number on it.
- Asking Real Estate Department staff whether your lien is valid; they cannot give legal advice, and the checklist says to contact an attorney.
Frequently asked questions
What is the Checklist for Materialmen’s Liens?
It is the Pulaski County Circuit and County Clerk’s list of what a materialmen’s lien must contain to be accepted in the Real Estate Department: the amount, the property description, an Affidavit of Notice, a grantor and grantee, and proper acknowledgment.
Is the materialmen’s lien checklist a Pulaski County property tax form?
No. It concerns recording a lien in the Clerk’s Real Estate Department. For property taxes, the Clerk’s page directs you to the County Treasurer (501-340-6040, www.pulaskicountytreasurer.net) and the County Assessor (501-340-6170, www.pulaskicountyassessor.net).
What must the Affidavit of Notice contain?
A notarized statement that the person recording the lien complied with Arkansas code §18-44-114 through §18-44-116, and a copy of each notice given to the customer. The quoted statute also lists a copy of the proof of service required under §18-44-114.
Is a street address enough to describe the property on a lien?
Not for real property under the statute text printed with the checklist, which says a street address is not a correct description. The checklist item says legal description or address, so use a legal description verified by affidavit.
Where do I file a materialmen’s lien in Pulaski County?
With the Pulaski County Circuit and County Clerk, Real Estate Department, 401 West Markham Street, Little Rock, AR 72201, in person, by mail or through an approved e-recording vendor. Only original documents are accepted, not Xerox copies.
Can Real Estate Department staff tell me if my lien is valid?
No. The checklist states that Real Estate Department employees are not allowed to give legal advice and tells you to contact an attorney with questions about the documentation needed.
What happens if my lien lacks the required affidavits?
The clerk of the circuit court shall not file it. The quoted statute says a lien account that does not contain the required affidavits and attachments is not filed, so complete the Affidavit of Notice first.
Can I fill out the materialmen’s lien checklist online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of the Clerk and does not file or record anything; the lien itself goes to the Real Estate Department through its own channels.
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