The Professional Photocopier Certificate of Registration, Notary Authorization Form, is the sheet a professional photocopier registrant gives the Los Angeles County Registrar-Recorder/County Clerk to show a current California notary commission. If you searched for a Los Angeles County business license, note that this form belongs to the Professional Photocopier registration and asks only for notary details and a signed declaration. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form and the registration process are published by the County Clerk at lavote.gov.
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What is Photocopier Notary Authorization Form PDF – LA County, CA?
The Professional Photocopier Certificate of Registration Notary Authorization Form is the Los Angeles County Registrar-Recorder/County Clerk form on which a professional photocopier registrant declares the California notary commission that Business and Professions Code, Section 22454 requires, and which is brought to the County Clerk's office.
The form states the rule behind it: at least one person involved in the management of a professional photocopier must hold a current commission from the Secretary of State as a notary public in California. The form asks for four entries (Notary Name, Notary Commission Number, Notary Expiration Date and County of Notary Registration) and a signed declaration under the laws of the State of California. A FOR OFFICE USE ONLY block, with the registration number and the registration and bond expiration date, is completed by the office.
Under Senate Bill 1467, effective January 1, 2015, the County Clerk requires the professional photocopier to maintain a valid notary commission during the entire period that the certificate of registration is effective. The form says no additional fee is charged for this requirement.
This form is not the registration itself. The County Clerk's page explains that a Professional Photocopier registration is required of those who, for compensation, obtain or reproduce documents authorized to be produced, and it lists the notary form among the items the registrant brings to the office.
Who needs to file Photocopier Notary Authorization Form PDF – LA County, CA?
Individuals who register as a professional photocopier with the Los Angeles County Registrar-Recorder/County Clerk complete this form, because the County Clerk's page tells the registrant to complete it and bring it to the office. The registration applies to people who, for compensation, obtain or reproduce documents authorized to be produced.
Conditions that go with the form:
- Under Business and Professions Code, Section 22454, at least one person involved in the management of the professional photocopier must hold a current California notary commission. The person named on the form is that notary.
- The registrant must appear in person, hold valid government-issued picture identification, and have a principal place of business or residential address in the County of Los Angeles.
- A registrant whose notary commission expires before the certificate of registration does must notify the County Clerk and provide an updated valid commission.
The form does not describe filing by a representative; the declaration is signed by the person named on it.
When to file Photocopier Notary Authorization Form PDF – LA County, CA
Bring the completed form to the County Clerk's office when you register as a professional photocopier; the agency page says to complete it and take it to the office, where the registrant must appear in person. Appointments can be scheduled up to three weeks in advance.
The notary requirement continues after registration. Since January 1, 2015, the County Clerk requires a valid notary commission during the entire period that the certificate of registration is effective. If the commission expires before the certificate of registration expires, notify the County Clerk and provide an updated valid commission. The form does not print a separate deadline for that notice.
Documents you need
- Valid, government-issued picture identification, such as a driver's license or passport, which the registrant presents in person at the registration appointment.
- A bond naming the registrant as principal and stating the two-year term, commencement date and expiration date, presented at registration.
- Proof of a principal place of business or residential address in the County of Los Angeles, which the registrant must have to register.
- A current California notary public commission from the Secretary of State, whose details you enter on this form.
- An updated valid notary commission, provided to the County Clerk only if the commission expires before the certificate of registration does.
How to fill out Photocopier Notary Authorization Form PDF – LA County, CA
Confirm the notary requirement applies
Read the note at the top of the form: under Business and Professions Code, Section 22454, at least one person involved in managing the professional photocopier must hold a current California notary commission.
Enter the notary's name
In Notary Name, write the name of the notary public, as it appears on the commission.
Enter the commission number
In Notary Commission Number, write the number of the current commission issued by the Secretary of State.
Enter the commission expiration date
In Notary Expiration Date, write the date the notary commission expires.
Enter the county of registration
In County of Notary Registration, write the county where the notary is registered.
Sign and date the declaration
Under the declaration made under the laws of the State of California, add your Signature and the Date.
Leave the office block blank
Do not write in FOR OFFICE USE ONLY; the County Clerk completes the registration number and the registration and bond expiration date.
Review and download the completed PDF
Check that the notary details match the commission, then download or print the completed PDF from FillingPDF and bring it to your appointment as described under How to submit.
How to submit Photocopier Notary Authorization Form PDF – LA County, CA
The notary form is delivered in person, at the registration appointment at the Los Angeles County Registrar-Recorder/County Clerk.
- In person: the registrant must appear in person and bring the completed form to the office. Appointments can be scheduled up to three weeks in advance through the County Clerk's Professional Photocopier page at https://www.lavote.gov/home/county-clerk/professional-registrations/professional-photocopier/individual.
- Fees: the registration carries a fee, which the agency lists on its page; ask the County Clerk for the current amount. The form itself states that no additional fee is charged for the notary requirement.
- Mail: the P.O. Box 1208, Norwalk address on the agency page is for requests to search for a certificate of registration, not for this form, and district offices do not process mail requests.
An identification card is issued at the time of registration. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Naming a notary whose commission is not current; the form requires a current commission from the Secretary of State as a notary public in California.
- Leaving the Notary Commission Number, Notary Expiration Date or County of Notary Registration blank.
- Writing in the FOR OFFICE USE ONLY block; the registration number and the registration and bond expiration date are completed by the office.
- Not signing and dating the declaration under the laws of the State of California.
- Mailing this form to the P.O. Box 1208 address in Norwalk, which the County Clerk gives for registration searches, instead of bringing it to the office.
- Letting the notary commission expire during the registration period without notifying the County Clerk and providing an updated valid commission.
- Showing up without an appointment or asking someone else to appear; the registrant must appear in person.
Frequently asked questions
What is the Professional Photocopier Notary Authorization Form?
It is the Los Angeles County Registrar-Recorder/County Clerk form on which a professional photocopier registrant lists a current California notary commission. Business and Professions Code, Section 22454 requires at least one person involved in management to hold one.
Is this form a Los Angeles County business license?
No. It is a supporting form for the Professional Photocopier registration. It records notary details and a signed declaration; it does not register you. The registration itself is made in person with the County Clerk, who issues an identification card at that time.
Do I have to be a notary to register as a professional photocopier?
At least one person involved in managing the professional photocopier must hold a current California notary commission, and the registrant must hold one according to the County Clerk's page. You list the commission on this form and bring it to the office.
Is there an extra fee for the notary authorization form?
No. The form states that no additional fee is charged for the notary requirement. The registration itself carries a fee listed on the County Clerk's page, so ask the office for the current amount.
What happens if my notary commission expires before my registration?
Notify the County Clerk and provide an updated valid notary commission. Since January 1, 2015, the office requires a valid commission during the entire period that the certificate of registration is effective.
Can I mail the notary authorization form?
The County Clerk's page says the registrant must appear in person and bring the completed form to the office. The mailing address on that page is for registration search requests, and district offices do not process mail requests.
Can I fill out the notary authorization form online?
You can complete the PDF online on FillingPDF and download or print it. FillingPDF is independent of the County Clerk and does not file the form; you bring it to your registration appointment.
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