The Professional Photocopier Certificate of Registration packet is the set of declarations that a corporation or partnership brings to the Los Angeles County Registrar-Recorder/County Clerk (RR/CC) when it registers as a professional photocopier. It is one of the Los Angeles County business filings handled by the Business Filings and Registration unit, and it pairs a Declaration of Corporate Officers/General Partner with a Notary Authorization Form. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the registration itself is completed in person with the County Clerk, as described below.
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What is Professional Photocopier Registration Form – LA County, CA?
The Professional Photocopier Certificate of Registration packet is the Los Angeles County Registrar-Recorder/County Clerk's set of sworn statements for a corporation or partnership registering as a professional photocopier: an officer or partner declaration and a notary authorization.
The first page is titled Declaration of Corporate Officers/General Partner, Registration as Professional Photocopier. It has one block for a corporate officer and one for a partner. Each declarant states his or her name, title and the corporation or partnership, declares that he or she has never been convicted of a felony, and gives date of birth and age, address and telephone number, all under the laws of the State of California.
The second page is the Notary Authorization Form. Under Business and Professions Code, Section 22454, at least one person involved in the management of a professional photocopier must hold a current commission from the Secretary of State as a notary public in California. The form records the notary's name, commission number, expiration date and county of notary registration.
The County Clerk's page says a Professional Photocopier registration is required for those who, for compensation, obtain or reproduce documents authorized to be produced. The bottom of the form has a For Office Use Only area for the registration number and the registration and bond expiration date, which the office completes. The form also carries the SB 1467 notice: since January 1, 2015, the registrant must keep a valid notary commission during the entire period the certificate of registration is effective.
Who needs to file Professional Photocopier Registration Form – LA County, CA?
Corporate officers and general partners who are registering a corporation or partnership as a professional photocopier in Los Angeles County use this packet. The County Clerk's page sets these conditions:
- The registrant must appear in person.
- Corporate officers or general partners must have valid, government-issued picture identification, such as a driver's license or passport.
- The principal place of business must be located in Los Angeles County.
- A bond naming the registrant as principal must be presented.
- A corporation or partnership needs only one partner or corporate officer who holds a current notary public commission from the California Secretary of State.
If the notary commission is held by someone other than the registrant, the office requires written confirmation from the notary authorizing the use of the commission for this registration; the Notary Authorization Form serves that purpose. The packet does not cover other registrants: the page is titled for corporations and partnerships, and the form has no block for any other kind of applicant.
When to file Professional Photocopier Registration Form – LA County, CA
Complete the packet when you are ready to register the corporation or partnership as a professional photocopier, because the registrant brings both forms to the County Clerk's office for the in-person registration. Appointments can be scheduled up to three weeks in advance, so book before you need the registration.
The registration is not a one-time condition. The form states that the registrant must keep a valid notary commission during the entire period the certificate of registration is effective. If the commission expires first, the registrant must notify the County Clerk and provide an updated valid commission. The bond presented for registration has a two-year term, and the office writes the registration and bond expiration date on the form. No separate filing deadline is printed on the form itself.
Documents you need
- Declaration of Corporate Officers/General Partner, Registration as Professional Photocopier, completed by the corporate officer or partner for the matching block.
- Notary Authorization Form, completed with the notary's name, commission number, expiration date and county of notary registration.
- Valid, government-issued picture identification, such as a driver's license or passport, for each corporate officer or general partner registering.
- A bond naming the registrant as principal, stating the term of the bond (two years), its commencement date and its expiration date.
- Written confirmation from the notary authorizing the use of the commission for this registration, only if the notary commission is held by someone other than the registrant.
How to fill out Professional Photocopier Registration Form – LA County, CA
Choose the corporation or partnership block
The Declaration page has one block for corporate officers and one for partners. Complete the block that matches the entity you are registering.
Enter the officer's name and title
Write your name in the blank after "I,", then your title and the corporate name (or the partnership name in the partnership block).
Give birth date, address and phone
Enter your date of birth and age, your address and your telephone number on the three lines under "I further declare that."
Enter the execution date and place
Write the date under Executed on and the place under at, then sign on the line labeled Signature of Officer (or Signature of Partner).
Enter the notary's identifying details
On the Notary Authorization Form, write the Notary Name, Notary Commission Number, Notary Expiration Date and County of Notary Registration.
Sign and date the notary authorization
Sign on the Signature line near the bottom of the Notary Authorization Form and enter the date. The statement above it is made under the laws of the State of California.
Leave the office-use area blank
Do not write in For Office Use Only. The office completes the registration number and the registration and bond expiration date.
Review and download the completed PDF
Check names, dates and the notary details, then download or print the completed PDF from FillingPDF and take it, with your identification and bond, to your appointment.
How to submit Professional Photocopier Registration Form – LA County, CA
Registration is done in person at the Los Angeles County Registrar-Recorder/County Clerk by appointment; the packet is not mailed for registration.
- Appointment: the County Clerk's corporation/partnership photocopier page, https://www.lavote.gov/home/county-clerk/professional-registrations/professional-photocopier/corporation, is where you start the application process. Appointments can be scheduled up to three (3) weeks in advance.
- What to bring: the completed Declaration of Corporate Officers/General Partner and the Notary Authorization Form, valid government-issued picture identification, and the bond.
- Fees: a registration fee applies, and there are separate charges for extra bond pages and a replacement identification card. Ask the County Clerk or see its fee table for current amounts.
- After registration: an identification card is issued at the time of registration.
Mail is used only for searching for an existing certificate of registration: send the photocopier's name, the search fee and a stamped, self-addressed return envelope to Business Filings and Registration, P.O. Box 1208, Norwalk, CA 90651-1208, by check or money order payable to the Registrar-Recorder/County Clerk. District offices do not process mail requests. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Mailing the packet to register when the County Clerk requires the registrant to appear in person; mail is accepted only for certificate searches.
- Filling in both the corporation block and the partnership block instead of the one that matches the registrant.
- Leaving the notary information incomplete: name, commission number, expiration date and county of notary registration are all printed on the Notary Authorization Form.
- Using a notary commission held by another person without the notary's written authorization for this registration.
- Writing in the For Office Use Only area; the registration number and the registration and bond expiration date are completed by the office.
- Letting the notary commission expire during the registration period without notifying the County Clerk and providing an updated valid commission.
- Bringing a bond that does not name the registrant as principal or omits the two-year term, commencement date and expiration date.
- Registering a business whose principal place of business is outside Los Angeles County.
Frequently asked questions
Do I need to register as a professional photocopier in Los Angeles County?
A Professional Photocopier registration is required for those who, for compensation, obtain or reproduce documents authorized to be produced, according to the Los Angeles County Registrar-Recorder/County Clerk. Corporations and partnerships register through the County Clerk's corporation/partnership process.
Does a corporation or partnership need a notary commission?
Yes. Under Business and Professions Code § 22454, at least one person involved in management must hold a current California notary commission. For a corporation or partnership, only one officer or partner needs to hold it.
Can someone other than the registrant be the notary?
Yes, but the County Clerk requires written confirmation from the notary authorizing the use of the commission for this registration. The Notary Authorization Form, with the notary's name, commission number, expiration date and county, provides it.
Can I submit the professional photocopier registration by mail?
No. The registrant must appear in person at an appointment, which can be scheduled up to three weeks ahead. Mail is used only for searching for an existing certificate of registration, sent to P.O. Box 1208, Norwalk, CA 90651-1208.
What do I bring to the registration appointment?
Bring the completed Declaration of Corporate Officers/General Partner, the Notary Authorization Form, valid government-issued picture identification and the bond. The principal place of business must be in Los Angeles County.
Is there a fee to register as a professional photocopier?
Yes. The County Clerk charges a registration fee, which can vary with the bond's pages, plus separate charges for additional bond pages and a replacement identification card. The form itself says no additional fee is charged for the notary requirement. Ask the County Clerk for current amounts.
What happens if my notary commission expires?
You must notify the County Clerk and provide an updated valid commission. The form states the registrant must keep a valid notary commission during the entire period the certificate of registration is effective.
Can I fill out this form online on FillingPDF?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, not the County Clerk, and it does not file or register anything; the registration is completed in person with the agency.
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