Form 23-26, the Local Vendor Preference Affidavit of Eligibility, is the City of Irvine (Administrative Services, Purchasing) form in which a business states under penalty of perjury that it qualifies as a Local Vendor. It is one of the City's procurement forms, and it asks for your City of Irvine business license number, so an Irvine business license is part of what it documents. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original is published by the City of Irvine at cityofirvine.gov.
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What is 23-26?
Local Vendor Preference Affidavit of Eligibility (Form 23-26) is the City of Irvine form a business signs to certify that it meets the City's definition of a Local Vendor and so may receive a preference when it bids on City purchases of supplies, equipment and services.
The form restates the City's policy. A Local Vendor is a business entity that meets both criteria:
- Its place of business is a physical location within the City where it has lawfully conducted business for a continuous period of not less than three months before the initial or publication of bids or quotes by the City. A post office box does not count as physical presence.
- It possesses, and must show evidence of, a valid Irvine business license.
The preference works differently by solicitation type. For a Request for Quotes or Invitation for Bids, the Local Vendor's bid is tabulated as if it were five percent below the total bid price actually stated. For a Request for Proposals, five points are added to the evaluation score, on top of the possible 100 points. The supplies or equipment offered must be at least equal in quality to those of competing bidders and meet all bid specifications.
The form lists a Business Information block (legal name, license number, physical address, email, solicitation number) and a signed statement under penalty of perjury. The policy does not apply to authorized sole source contracts, emergency procurements, or cases where legal constraints on spending contract funds prohibit local preference, which includes public works projects.
Who needs to file 23-26?
Businesses that want the City of Irvine's local vendor preference on a competitive solicitation for supplies, equipment or services complete this affidavit. To qualify, the business entity must operate from a physical location within the City, where it has lawfully done business continuously for at least three months before the initial or publication of bids or quotes by the City, and must hold a valid Irvine business license and be able to show evidence of it.
Who should not use it, according to the form:
- A business whose only local presence is a post office box; that is not physical presence.
- Bidders on authorized sole source contracts or emergency procurements, where the policy does not apply.
- Bidders on public works projects or any contract where legal constraints on the use of contract funds prohibit local preference.
The form is signed by an authorized signer who prints a name and title. It states no rules about representatives or agents beyond that signature block.
When to file 23-26
Complete Form 23-26 when you respond to a City of Irvine solicitation for which you want the local vendor preference. The form has a Solicitation Number line, so it is prepared for a specific bid, quote or proposal request, and no separate due date is printed on it.
Timing matters for eligibility, not for the form itself: your physical business location must have been in operation lawfully and continuously for not less than three months before the initial or publication of bids or quotes by the City. Check that date before you sign, and confirm that your Irvine business license is valid on the day you complete the affidavit. For the response deadline of a particular solicitation, refer to that solicitation's own documents.
Documents you need
- Evidence of a valid Irvine business license: the form says a Local Vendor must possess a valid Irvine business license and show evidence of it. The form does not specify the format of that evidence.
How to fill out 23-26
Confirm you meet Local Vendor criteria
Read the policy text at the top. Your business must have a physical location in the City used continuously for at least three months before the initial or publication of bids or quotes, and a valid Irvine business license.
Enter the legal name of the firm
In LEGAL NAME OF FIRM, write the business entity's legal name.
Enter your Irvine business license number
In CITY OF IRVINE BUSINESS LICENSE NUMBER, enter the number of your valid City of Irvine business license. Keep evidence of the license available.
Enter the physical address
Complete PHYSICAL ADDRESS, CITY, STATE and ZIP with the street location of your business in Irvine. Do not use a post office box.
Enter email and solicitation number
Fill in EMAIL ADDRESS and the SOLICITATION NUMBER of the City bid, quote or proposal request for which you claim the preference.
Read the misstatement and perjury terms
Review the statements on ineligibility and the one-year bid prohibition and reimbursement of the price preference for intentionally false information. Signing confirms your statements are true and correct under penalty of perjury.
Sign and date the affidavit
The authorized signer completes AUTHORIZED SIGNATURE and DATE.
Print name, title and phone
Enter the signer's name and title in PRINTED NAME AND TITLE and a contact number in PHONE.
Review and download the completed PDF
Check that every field is filled and the license number and solicitation number are correct. Download or print the completed PDF from FillingPDF and deliver it as described under How to submit.
How to submit 23-26
Form 23-26 names no mailing address, email address or portal of its own, so confirm how the City wants it delivered for your solicitation.
- Where it goes: the form carries a Solicitation Number, which ties it to one specific City solicitation. Deliver it the way that solicitation directs.
- City forms website: the City of Irvine's forms site states that its forms may be printed, saved or submitted by email or online. The City Clerk's Office of Records and Information manages the City's forms, and questions can go to 949-724-6281.
- What to include: the signed affidavit, and evidence of your valid Irvine business license, which the form says you must show.
Sign the form before delivery; it is a statement under penalty of perjury. FillingPDF lets you fill out and download the PDF; submission follows the City's channels described above.
Common mistakes to avoid
- Listing a post office box as the physical address; the form says a post office box does not count as physical presence.
- Claiming Local Vendor status without three months of continuous, lawful business at the Irvine location before the initial or publication of bids or quotes.
- Entering a business license number that is not a valid City of Irvine business license, or having no evidence of one to show.
- Seeking the preference on a sole source contract, an emergency procurement or a public works project, where the policy does not apply.
- Leaving the Solicitation Number blank, so the affidavit is not tied to the bid or proposal it supports.
- Submitting the form unsigned or without the printed name, title and phone number beneath the signature.
- Making an intentional misstatement to qualify: it can bar you from City bids for one year and require you to reimburse the City the full amount of the price preference.
- Offering supplies or equipment that are not at least equal in quality to competing bids or that miss the bid specifications.
Frequently asked questions
What is Form 23-26 used for?
Form 23-26 is the City of Irvine's Local Vendor Preference Affidavit of Eligibility. A business signs it to certify that it qualifies as a Local Vendor, so it can receive the City's preference when bidding on supplies, equipment or services.
Do I need an Irvine business license to claim local vendor preference?
Yes. The form says a Local Vendor must possess, and must show evidence of, a valid Irvine business license, and it asks for the license number in the Business Information block. A physical Irvine location used for at least three months is also required.
Does a P.O. box count as a local business address?
No. The form states that a post office box does not constitute the required physical presence. The business must have a physical location within the City where it has lawfully conducted business continuously for at least three months before the bids or quotes.
How much preference does a Local Vendor get?
For a Request for Quotes or Invitation for Bids, the bid is tabulated as if it were five percent below the total price stated. For a Request for Proposals, five points are added to the evaluation score on top of the possible 100 points.
Does the local vendor preference apply to public works projects?
No. The form says the policy does not apply to authorized sole source contracts, emergency procurements, or cases where legal constraints on contract funds prohibit local preference, which includes public works projects.
What happens if I give false information on Form 23-26?
The Director of Administrative Services can declare you ineligible to bid on City contracts for a period they determine if the preference came from an intentional misstatement. The form also states a one-year bar on City of Irvine procurements and reimbursement of the full price preference.
Where do I send the Local Vendor Preference Affidavit?
The form prints no address or portal; it carries a Solicitation Number, so it goes with the specific City solicitation. The City's forms website says forms may be submitted by email or online, and 949-724-6281 is listed for questions.
Can I fill out Form 23-26 online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, not affiliated with the City of Irvine, and does not submit the affidavit; you deliver it through the City's channels.
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