Form ACR 305, the Notice of Declared Documentary Transfer Tax Statement (For Unrecorded Changes in Ownership), is issued by the Riverside County Assessor-County Clerk-Recorder (ACR). It is used when a change in ownership has taken place without a recorded document and the documentary transfer tax needs to be declared. You can fill out Form ACR 305 online on FillingPDF and download or print the completed PDF. The county publishes the original form, and it must be delivered to the ACR by mail or in person, as described below.
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What is ACR 305?
Form ACR 305, the Notice of Declared Documentary Transfer Tax Statement (For Unrecorded Changes in Ownership), is a Riverside County Assessor-County Clerk-Recorder form on which a declarant states the documentary transfer tax that applies to a transfer that has not been recorded.
The form is a single page. It identifies the property by its APN Number (assessor's parcel number), TRA Number and Legal Description. It records the Documentary Transfer Tax amount and the Date of Transfer. It also gives the Declarant's Name and Address, names the grantor and the grantee, and ends with a date and the signature of the declarant or an agent. A "Filing requested by" block sits at the top.
The title line states the scope: the form is meant for unrecorded changes in ownership. The header carries the County of Riverside Assessor-County Clerk-Recorder contact details, including the Assessor mailing address, and the footer notes that the form is available in alternate formats. The printed revision is ACR 305 (Rev. 04/2017).
The county's forms page explains that its forms are created in Adobe PDF for online completion and printing, but they do not allow online submission. The same page notes that county employees cannot give legal advice or help prepare legal documents.
Who needs to file ACR 305?
Form ACR 305 is aimed at the person who makes the declaration for a transfer of ownership that has not been recorded. The form calls this person the declarant. It also names the grantor and the grantee of the transfer, so it concerns the parties to that transfer.
The declarant may sign personally, or an agent may sign for the declarant: the signature line reads "Signature of Declarant or Agent". The form does not say who is required to file it.
The title limits the form to unrecorded changes in ownership. The form does not describe other situations, so a transfer that is being recorded should be checked with the office first.
The county's forms page tells users that staff cannot provide legal advice or assist in preparing legal documents. If you are unsure whether this form fits your transaction, the page recommends consulting an attorney or obtaining other professional advice.
When to file ACR 305
The triggering event is an unrecorded change in ownership: the form is titled "For Unrecorded Changes in Ownership" and asks for the Date of Transfer. No filing deadline, renewal cycle or validity period is printed on the form, and the county's forms page sets none. For timing questions, contact the Assessor-County Clerk-Recorder at the numbers printed in the form header: (951) 955-6200 for the Assessor and (951) 486-7000 for the County Clerk-Recorder.
How to fill out ACR 305
Complete the Filing Requested By block
At the top, enter the name of the person or company requesting the filing under FILING REQUESTED BY.
Enter the APN Number
Write the assessor's parcel number of the property in the APN Number box.
Enter the TRA Number
Write the TRA Number for the property in its box.
State the Documentary Transfer Tax
Enter the declared tax amount on the Documentary Transfer Tax $ line. Do not leave it blank.
Enter the Date of Transfer
Write the date on which the change in ownership took place.
Write the Legal Description
Enter the legal description of the property in the Legal Description area.
Add the declarant's name and address
Under Declarant's Name and Address, write the name and the full mailing address of the person making the declaration.
Identify the grantor and the grantee
Enter the names of the parties on the lines labeled GRANTOR and GRANTEE at the bottom of the form.
Date and sign the notice
Enter the date and have the declarant or an agent sign on the Signature of Declarant or Agent line.
Review and download the completed PDF
Check every entry, then download or print the completed PDF from FillingPDF in black ink on 8 1/2" x 11" white paper and deliver it as described under How to submit.
How to submit ACR 305
Form ACR 305 is delivered by mail or in person to your local Assessor-County Clerk-Recorder office. The county states that its forms do not allow online submission.
- By mail: the form header prints the Assessor mailing address as P.O. Box 751, Riverside, CA 92502-0751. Confirm with the office which address applies to this notice before mailing.
- In person: take it to your local Assessor-County Clerk-Recorder office. Contact numbers on the form are (951) 955-6200 (Assessor) and (951) 486-7000 (County Clerk-Recorder). The website is www.rivcoacr.org.
Before you deliver it, print the form in black ink on 8 1/2" x 11" white paper, as the county requires for all its forms. Make sure it is dated and signed by the declarant or an agent. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Trying to submit Form ACR 305 online; the county says its forms must be delivered by mail or in person.
- Printing the form on colored paper, in another size or in a color other than black ink; the county requires black ink on 8 1/2" x 11" white paper.
- Using the form for a change in ownership that is being recorded; its title limits it to unrecorded changes in ownership.
- Leaving the Documentary Transfer Tax amount, the Date of Transfer or the APN Number blank.
- Submitting the form without the date and the signature of the declarant or agent.
- Leaving out the Declarant's Name and Address or the grantor and grantee names.
- Expecting county staff to prepare the document or advise on whether it fits your transaction; staff cannot give legal advice.
Frequently asked questions
What is Form ACR 305 used for?
Form ACR 305 is the Notice of Declared Documentary Transfer Tax Statement (For Unrecorded Changes in Ownership) from the Riverside County Assessor-County Clerk-Recorder. It states the documentary transfer tax, date of transfer, property identifiers and parties for a transfer that has not been recorded.
Can I fill out Form ACR 305 online?
Yes, you can complete the PDF online on FillingPDF and download or print it. The county does not accept online submission of its forms, so you must deliver the printed form by mail or in person. FillingPDF does not file it with the county.
Where do I send Form ACR 305?
By mail or in person to your local Assessor-County Clerk-Recorder office. The form header prints the Assessor mailing address P.O. Box 751, Riverside, CA 92502-0751. Call (951) 955-6200 or (951) 486-7000 to confirm the right office.
What information does the form ask for?
It asks for the APN Number, TRA Number, Documentary Transfer Tax amount, Date of Transfer, Legal Description, Declarant's Name and Address, the grantor and grantee, a date and the signature of the declarant or an agent.
Can an agent sign Form ACR 305 for me?
Yes. The signature line reads "Signature of Declarant or Agent," so either the declarant or an agent may sign. The form does not describe what proof of authority, if any, the agent must provide, so ask the office.
What paper and ink does the county require?
The county says all its forms must be printed in black ink on 8 1/2" x 11" white paper. Use that paper size and color when you print the completed ACR 305 for delivery.
Is there a deadline to file Form ACR 305?
No deadline is printed on the form or on the county's forms page. The form applies to unrecorded changes in ownership and asks for the Date of Transfer. Call the Assessor-County Clerk-Recorder to ask about timing for your transfer.
Can county staff help me complete the form?
No. The county says its employees cannot provide legal advice or assist in preparing legal documents. For questions about which document suits your transaction, the county advises consulting an attorney or other professional.
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