The Notice of Completion is a form listed among the Recorder Sample Documents of the Riverside County Assessor-County Clerk-Recorder in California. An owner, or a corporate officer of the owner, uses it to state that a work of improvement on a described property was completed, and then verifies the statement under penalty of perjury. On this page you can fill out the form online on FillingPDF and download or print the completed PDF. The county publishes the original PDF, and it must be delivered by mail or in person, because the county's forms do not allow online submission.
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What is Notice of Completion – Riverside County, CA?
The Notice of Completion is a California form, published as a Recorder Sample Document by the Riverside County Assessor-County Clerk-Recorder, in which an owner or corporate officer of the owner gives notice that a work of improvement on described property was completed.
The form is built from nine numbered paragraphs. They identify the owner and the owner's interest or estate (paragraphs 1 to 4), any joint tenants or tenants in common (paragraph 5), the work of improvement and its completion date (paragraph 6), the contractor, if any (paragraph 7), and the property by city, county and street address (paragraphs 8 and 9). The owner or the owner's agent dates and signs it. A separate VERIFICATION block follows, in which the declarant states under penalty of perjury that the notice is true and correct.
At the top, a recording block asks who requested recording and where the document is to be mailed when recorded. The area marked SPACE ABOVE THIS LINE FOR RECORDER'S USE ONLY is reserved for the Recorder.
The county lists the form among its Recorder Sample Documents and makes no representation as to its suitability for your purposes. Its employees cannot give legal advice or help prepare legal documents, so questions about which form fits a transaction go to an attorney or another professional.
Who needs to file Notice of Completion – Riverside County, CA?
The form is completed by the owner of the interest or estate in the property, or by a corporate officer of the owner. Paragraph 1 states exactly that. The signature line is for the owner or corporate officer of the owner named in paragraph 2, or that person's agent.
Conditions the form attaches:
- The nature of the owner's interest is printed as "in fee". If it is something else, such as a purchaser under a contract of purchase or a lessee, the form tells you to strike "in Fee" and insert the correct description.
- Anyone who holds title with the owner as a joint tenant or tenant in common is listed, with full name and address, in paragraph 5.
- The verification is sworn by an individual who gives the capacity in which he or she signs, such as "President of," "Manager of," "A partner of" or "Owner of."
The county does not decide for you whether this document suits your transaction. It makes no representation about the suitability of its sample documents, and its employees cannot give legal advice. If you are unsure whether a Notice of Completion is the right document, consult an attorney.
When to file Notice of Completion – Riverside County, CA
Complete the Notice of Completion after the work of improvement on the property has been completed: paragraph 6 asks for the date the work was completed and a description of the work done. The form prints no filing deadline. Because county employees cannot give legal advice, ask an attorney about timing for your situation.
You fill in two signing dates: the date beside the owner's signature (Dated:) and the date in the verification (Executed on), together with the California city where the verification was signed. If a contractor worked on the improvement, paragraph 7 also asks for the date of the contract.
How to fill out Notice of Completion – Riverside County, CA
Complete the recording block
At the top, under RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO, enter the name, street address, city and state, and ZIP code where the recorded document should be mailed. Leave the space above the line marked for the Recorder's use empty.
Confirm your capacity in paragraph 1
Paragraph 1 is printed: the undersigned is the owner, or a corporate officer of the owner, of the interest or estate in the property described below. No entry is needed, but make sure it is true for the person signing.
Enter the owner's name and address
In paragraph 2, write the full name of the owner. In paragraph 3, write the owner's full address.
State the nature of the interest
Paragraph 4 is printed as "in fee". If the owner's interest is something else, strike "in Fee" and insert it, for example "purchaser under contract of purchase" or "lessee".
List co-owners in paragraph 5
Under NAMES and ADDRESSES, write the full names and full addresses of everyone who holds title with the undersigned as joint tenants or as tenants in common, if any.
Describe the completed work
In paragraph 6, enter the date the work of improvement was completed and describe the work done.
Name the contractor
In paragraph 7, enter the contractor's name and the date of the contract. If there was no contractor for the work of improvement as a whole, insert "none".
Describe the property
In paragraph 8, enter the city and county (the state is printed as California) and describe the property. In paragraph 9, enter the street address, or "none" if none has been officially assigned.
Date and sign the notice
Enter the date after Dated: and have the owner named in paragraph 2, the corporate officer of the owner, or the owner's agent sign on the signature line.
Complete the verification
Enter the declarant's capacity (for example "President of" or "Owner of"), the date of signature, the year, and the California city where it is signed. The individual swearing that the notice is true then signs personally.
Review, print and download the PDF
Check every paragraph, then download or print the completed PDF from FillingPDF, printing it in black ink on 8 1/2" x 11" white paper. Deliver it as described under How to submit.
How to submit Notice of Completion – Riverside County, CA
The Notice of Completion is delivered by mail or in person to your local Assessor-County Clerk-Recorder office; it cannot be submitted online.
- By mail or in person: deliver the completed, signed form to your local Riverside County Assessor-County Clerk-Recorder office. The county's forms page, https://www.rivcoacr.org/-forms, states that its forms do not allow online submission. The form itself prints no delivery address.
- Printing: the county requires all forms to be printed in black ink on 8 1/2" x 11" white paper.
- Recording block: fill in the RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO block with the name and address where the recorded document should be mailed, and leave the space reserved for the Recorder's use empty.
The county does not prepare the document for you or give legal advice, so settle questions about content before you deliver it. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Printing the form on colored paper, in a color other than black ink, or on a size other than 8 1/2" x 11" white paper; the county requires black ink on white paper of that size.
- Trying to submit the form online. The county's forms do not allow online submission and must be delivered by mail or in person.
- Leaving "in fee" in paragraph 4 when the owner is, for example, a purchaser under contract or a lessee; the form says to strike "in Fee" and insert the correct interest.
- Leaving paragraph 7 blank when there was no contractor for the work as a whole; the form says to insert "none".
- Leaving paragraph 9 blank when no street address has been officially assigned; the form says to insert "none".
- Signing the verification without stating the declarant's capacity, such as "President of," "Manager of," "A partner of" or "Owner of."
- Omitting the verification's execution date, the year or the city in California where it was signed.
- Writing in the space marked for the Recorder's use only, or expecting county staff to confirm the form suits your transaction; employees cannot give legal advice.
Frequently asked questions
What is a Notice of Completion in Riverside County?
It is a form, listed among the Recorder Sample Documents of the Riverside County Assessor-County Clerk-Recorder, in which an owner or corporate officer of the owner states that a work of improvement on a described property was completed. It has nine paragraphs and a verification signed under penalty of perjury.
Can I submit the Notice of Completion online in Riverside County?
No. The county states that its forms do not allow online submission and must be delivered, by mail or in person, to your local Assessor-County Clerk-Recorder office. The form prints no separate delivery address.
Can I fill out the Notice of Completion online and print it?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file or record the form; you deliver the printed, signed document to the county office by mail or in person.
Who signs a Notice of Completion?
The owner named in paragraph 2, a corporate officer of the owner, or the owner's agent signs under the date line. The verification is separately signed personally by the individual who swears the notice is true, who states a capacity such as "President of" or "Owner of."
What do I write if there is no contractor or no street address?
Write "none" in both cases. Paragraph 7 says to insert "none" if there was no contractor for the work of improvement as a whole, and paragraph 9 says to insert "none" if no street address has been officially assigned to the property.
What if the owner's interest is not "in fee"?
Strike "in Fee" in paragraph 4 and insert the correct interest. The form's own examples are "purchaser under contract of purchase" and "lessee". Joint tenants or tenants in common who hold title with the owner go in paragraph 5.
What paper and ink does Riverside County require for its forms?
The county's forms page says all forms must be printed in black ink on 8 1/2" x 11" white paper. Print the completed Notice of Completion that way before you sign it and deliver it.
Can county staff help me prepare a Notice of Completion?
No. The county says its employees cannot provide legal advice or help the public prepare legal documents, and it makes no representation about whether a sample document suits your purposes. Consult an attorney or other professional for those questions.
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