The Charge Account Authorization Form is a San Bernardino County Recorder-Clerk form on which a department lists the documents it is submitting and authorizes them to be charged to its charge code account. It sits on the forms and fees page of the San Bernardino County Assessor-Recorder-County Clerk, the same page that lists the Assessor's San Bernardino County property tax forms; this one is a Recorder form. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the county publishes the original PDF at its website.
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What is Charge Account Authorization Form – San Bernardino County, CA?
The Charge Account Authorization Form is a one-page San Bernardino County Recorder-Clerk form that lists the documents a department is submitting and authorizes them to be charged to a charge code account number.
The form is headed "CHARGE ACCOUNT AUTHORIZATION" and carries the Recorder-Clerk's address, 222 W. Hospitality Lane, 1st Floor, San Bernardino CA 92415-0022, its hours (8:00 a.m. to 5:00 p.m., Monday - Friday), the phone number (909)387-8306 and the website www.arc.sbcounty.gov. The revision printed on it is Rev. 06/17/2024.
It has three parts:
- The department block: Department Name, Street Address, City, State, Zip Code and Charge Code.
- A table of up to 10 numbered rows, each with Document Title, Document#, Quantity and whether the copy is Plain or Certified, followed by Total Numbers of Documents Submitted.
- The authorization line, "I authorize these documents to be charged to the charge code account number," with a signature, printed name and title, date and phone number.
The county's forms page lists this document under the Recorder, together with a separate Charge Account Request Form. They are two different forms.
Who needs to file Charge Account Authorization Form – San Bernardino County, CA?
The form is meant for a department that holds a charge code with the San Bernardino County Recorder-Clerk and wants the documents it submits charged to that charge code account. The form asks for the department name, its address and the charge code, so it is completed by or for that department.
Whoever completes it must be able to sign the authorization, because the form asks for a signature together with a printed name and title. The form does not say who may or may not sign, so confirm any question about signing authority with the Recorder-Clerk at (909)387-8306.
The form does not itself create a charge code. The county's forms page lists a separate Charge Account Request Form under the Recorder; check that form if you do not yet have a charge code.
When to file Charge Account Authorization Form – San Bernardino County, CA
Complete the form whenever you submit documents that you want charged to your charge code account. No due date or filing window is printed on it, and it names no renewal period.
Because each form holds up to 10 document lines and asks for the total number of documents submitted, it is filled out for a specific set of documents. Prepare it when that set is ready, before you submit it.
How to fill out Charge Account Authorization Form – San Bernardino County, CA
Enter the department name
Write the department's name in the Department Name box at the top of the form.
Enter the department address
Fill in Street Address, then City, State and Zip Code.
Enter your charge code
Write the charge code in the Charge Code box. It must match the account number you authorize at the bottom of the form.
List each document title
In rows 1 through 10, write the Document Title of each document you are submitting, one document per row.
Add document number and quantity
For each row, enter the Document# and the Quantity.
Mark plain or certified
For each row, indicate whether the copy is Plain or Certified.
Enter the document total
Enter the count in Total Numbers of Documents Submitted so it matches the rows above.
Sign the authorization
Under "I authorize these documents to be charged to the charge code account number," write the account number and sign. Add your printed name and title.
Add date and phone number
Enter the Date and a Phone No. where the Recorder-Clerk can reach you.
Review and download the PDF
Check that the charge code, rows and total are consistent, then download or print the completed PDF from FillingPDF and submit it with your documents through the county's channels.
How to submit Charge Account Authorization Form – San Bernardino County, CA
The form prints no submission channel, address to return it to or portal. What it does print is the contact information of the San Bernardino County Recorder-Clerk:
- Address: 222 W. Hospitality Lane, 1st Floor, San Bernardino CA 92415-0022.
- Hours: 8:00 a.m. to 5:00 p.m., Monday - Friday.
- Phone: (909)387-8306.
- Website: www.arc.sbcounty.gov.
Because the form authorizes charges for documents you are submitting, it goes with those documents. Call the Recorder-Clerk to confirm how to deliver the package for the type of documents you have. A fee schedule for the Recorder-County Clerk is listed on the county's forms and fees page at https://arc.sbcounty.gov/forms-fees/; the form states no amounts. FillingPDF lets you fill out and download the PDF; submission follows the county's channels.
Common mistakes to avoid
- Leaving the Charge Code box blank or entering a different number than the one in the authorization line, so the charge cannot be tied to the right account.
- Listing more than 10 documents on one form; the table has only 10 numbered rows.
- Not marking Plain or Certified for a row, so the type of copy is unclear.
- Entering a Total Numbers of Documents Submitted that does not match the quantities in the rows.
- Leaving the signature or the printed name and title blank, even though the authorization line requires both.
- Omitting the department address or phone number that the form asks for.
- Confusing this form with the separate Charge Account Request Form listed on the county's forms page.
Frequently asked questions
What is the Charge Account Authorization Form?
It is a San Bernardino County Recorder-Clerk form that lists documents being submitted and authorizes them to be charged to a charge code account number. It has a department block, a table of up to 10 documents, a total, and a signature line.
Is the Charge Account Authorization Form a property tax form?
No. The county lists it under the Recorder. It appears on the same forms and fees page as the Assessor's property tax forms, but it only authorizes document charges to a charge code account.
How many documents can I list on one form?
Up to 10. The table has numbered rows 1 through 10, each with Document Title, Document#, Quantity and Plain or Certified, followed by a line for the total number of documents submitted.
What is the difference between this form and the Charge Account Request Form?
They are separate forms. The county's forms page lists both under the Recorder. This one authorizes charges to a charge code account for documents you submit; check the Charge Account Request Form on that page if you need to ask about an account.
Who signs the Charge Account Authorization Form?
The authorization line asks for a signature, a printed name and title, a date and a phone number. The form does not say who may sign, so call the Recorder-Clerk at (909)387-8306 if you are unsure of your authority.
Where do I send the Charge Account Authorization Form?
The form does not print a return address. It lists the Recorder-Clerk at 222 W. Hospitality Lane, 1st Floor, San Bernardino CA 92415-0022, open 8:00 a.m. to 5:00 p.m., Monday - Friday, phone (909)387-8306. Call to confirm how to deliver it with your documents.
Can I fill out the Charge Account Authorization Form online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of San Bernardino County and does not submit the form; you deliver it to the Recorder-Clerk through the county's channels.
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