Form ARC 120, Application for Issuance of Tentative Map Number – San Bernardino County, CA

The Application for Issuance of Tentative Map Number (Form ARC 120) is the San Bernardino County Recorder form that an engineer or surveyor submits to request a tentative parcel map, tract map or official map number for property that is to be subdivided within the county.

The printed title of the form is "Application for Issuance of Tentative Parcel Map or Tract Map Number". The Recorder's Office, part of the San Bernardino County Assessor-Recorder-County Clerk, is responsible for issuing Tentative Parcel, Tract and Official Map Numbers. According to the instructions on the form, the tentative number becomes an official record once the map is recorded.

The application collects four things:

• the map type (Parcel Map, Tract Map or Official Map);
• the property information, including the legal description, which must be the same description that appears on the preamble of the map;
• the legal owner's name;
• the engineer or surveyor's details, with a signed and dated certification.

It is a Recorder form rather than a San Bernardino County property tax form, although the agency lists it on its forms and fees page alongside its Assessor forms. A separate application is required for each tentative number requested. The form carries a non-refundable fee for each request, paid with the application.

Applications are completed and submitted by a Registered Civil Engineer, a Licensed Surveyor or a representative of the Engineering/Surveying company, according to the instructions printed on the form. The form's certification reads "I hereby certify that I am the Engineer or Surveyor", and it is signed, dated and printed with the name of that person.

Use it when you need a tentative parcel map number, tract map number or official map number for property in an unincorporated area of the county or in a city within the county that is to be subdivided.

• Submit one application for each tentative number requested.
• Name the legal owner of the underlying property in the Owner Information section; the owner does not sign this form.
• Choose the map type specifically, since the form offers three: Parcel Map, Tract Map and Official Map.

The form does not describe any use outside subdivision map numbers, and it gives no role to anyone other than the engineer, surveyor or the company's representative.

Submit Form ARC 120 when you need the Recorder's Office to issue a tentative parcel, tract or official map number for a property that is to be subdivided. The form prints no due date of its own.

If you apply by mail, the instructions say to allow 3-4 weeks for processing, so plan the request accordingly. The tentative number becomes an official record when the map is recorded. Each application covers one tentative number, so file a separate application for every additional number you need.

You can submit Form ARC 120 by mail or in person at the San Bernardino County Recorder's Office.

• By mail: send the completed application with the fee to San Bernardino County Recorder's Office, 222 West Hospitality Lane, San Bernardino, CA 92415. The form header lists the address as 222 W. Hospitality Lane, 1st Floor, San Bernardino, CA 92415-0022. Allow 3-4 weeks for processing.
• In person: drop it off at the main office, Monday through Friday, 8:00AM to 5:00PM.

A non-refundable fee applies to each request; the form does not need the amount written on it here, so contact the Recorder's Office at (909) 387-8306 or check arc.sbcounty.gov for the current figure. For mail orders, pay with a personal check, cashier's check or postal/bank money order made payable to San Bernardino County. An International Money Order is required for requests submitted from outside the country. Mark Check Enclosed or Money Order/Cashier's Check on the form. The application must be legible.

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