Form ARC 309, Request for Index Entry Correction – San Bernardino County, CA

The Request for Index Entry Correction (Form ARC 309) is the San Bernardino County Recorder-County Clerk form that a person who is part of or related to a recorded document uses to ask the Recorder to correct incorrect indexing information for that record.

The form is issued by the San Bernardino County Assessor-Recorder-County Clerk. It identifies the recorded document "pursuant to Government Code Section 27201(2)(A)(B)(C)" and asks for the title of the document, the date recorded, the book, page and instrument number, and the page number, paragraph and line where the error is located. The request must identify the exact location of the error and include sufficient evidence for the Recorder to verify the claim.

What it produces is a corrected index entry. The form states that, once the evidence is verified, the Recorder corrects the index within 30 days of receiving the request, and that the index will then show both the corrected entry and the error entry. A block at the bottom is reserved for office staff, who record who indexed the document, who sent the confirmation letter and any comments.

The form concerns the index of a record. The agency's forms list shows it as a Recorder form, alongside other Recorder forms such as Corrective Affidavit for Minor Correction and Assessor forms for property tax matters.

The main group is a person who has located a record whose indexing information is incorrect and who is part of that record or related to it. The declaration printed on the form says exactly that: the requestor states that he or she found an incorrectly indexed record and is in fact a person who is part of or related to the record.

• Parties to the recorded document who find their name, or other indexed data, entered incorrectly.
• People related to the record who can show that relationship and who can supply evidence that lets the Recorder verify the error.

The requestor gives a name, address and telephone number and signs the form, stating the place and date of signing. The form does not describe who may sign for someone else, so if a representative is involved, ask the Recorder-County Clerk's office at (909)387-8306 before submitting.

Do not use this form simply to dispute the contents of a recorded document: it addresses the index entry. The agency's forms list shows other Recorder forms, such as Corrective Affidavit for Minor Correction, for other purposes.

Use Form ARC 309 when you locate a record whose indexing information is incorrect and you have evidence that shows the error. The form prints no filing deadline and no seasonal window, so it is not tied to a due date.

The timing that does appear on the form runs from receipt: upon verification of the evidence submitted, the Recorder shall correct the index within 30 days of the request being received. Because the 30 days start only when the request is received, and the request must contain sufficient evidence for verification, send a complete package the first time. After the correction, the index reflects both the corrected entry and the error entry.

The form prints no submission instructions of its own. It gives the contact details of the office that handles it, the San Bernardino Recorder-County Clerk:

• Address: 222 W. Hospitality Lane, 1st Floor, San Bernardino, CA 92415-0022
• Telephone: (909)387-8306
• Website: arc.sbcounty.gov, where the agency's forms-and-fees page lists this form as a Recorder form and also lists a Fee Schedule (Recorder-County Clerk).

The form names no portal, mailing rule or appointment process. Contact the office at the number above to confirm how it accepts the request and whether any fee applies. Whatever channel you use, the request must identify the exact location of the error, include sufficient evidence for the Recorder to verify the claim and be signed, with the place and date of signing. Leave the block for San Bernardino Recorder-County Clerk employees blank. FillingPDF lets you fill out and download the PDF; submission follows the agency's channels above.