The Notary Journal Entry Request Form (ARC 310) is the form the San Bernardino County Assessor-Recorder-County Clerk uses to receive requests for copies of notary journal records. You list the notary, the commission number and expiration, and how many copies you want, then mail the form with payment. You can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF is published by the county at arc.sbcounty.gov, and the request is delivered to the Recorder-County Clerk by mail.
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What is ARC 310?
The Notary Journal Entry Request Form (ARC 310) is the San Bernardino County Recorder-County Clerk form you complete to ask for copies of entries from a notary's journal, identifying each record by notary name, commission number and commission expiration.
The form is issued by the San Bernardino County Assessor-Recorder-County Clerk and is listed on the county's forms page under County Clerk. It opens with a "Requested By" block (name, phone, address and email), then a table headed "Description of Record(s) Being Requested" with columns for Notary Name, Commission Number, Commission Expiration, Comments and No. of Copies, and a Total Number of Copies line. The requester signs and dates it.
The form lists the services that carry a fee: a first page copy, additional pages, a certificate under seal, and a clerk search charged per quarter hour. It also offers standard or priority USPS for the return mail. The fee amounts are printed on the form; check the current revision or call the office for them.
The same county forms page also carries many Assessor forms for property tax matters. ARC 310 is not one of them: it is a County Clerk records request. The separate County Clerk form Notary Registration Information is a different document.
Who needs to file ARC 310?
Anyone who wants copies of notary journal entries held by the San Bernardino County Recorder-County Clerk uses this form. You identify the records by the notary's name, commission number and commission expiration, and add comments if needed.
Points the form makes about who is involved:
- The person named under Requested By is the requester. The form states that all communications about the request go to that individual, so the phone number, address and email must be ones that person can use.
- The requester signs and dates the form.
- The form does not describe eligibility rules, identification requirements or who may request on behalf of someone else. For questions of that kind, call the office at (909)387-8306.
Do not use this form for property tax, assessment or exemption matters; the county lists those as Assessor forms, such as the Homeowners' Exemption Claim or the Assessment Appeal Application. Notary registration is also a separate County Clerk form, titled Notary Registration Information.
When to file ARC 310
Send ARC 310 whenever you need copies of a notary's journal entries; the form prints no filing deadline or renewal cycle. Once the Recorder-County Clerk has your request, the form says processing may take up to 10 business days.
Because mailing time is added to processing, allow for both if you need the copies by a certain date. The form also lets you choose standard USPS or priority USPS as the mail process for the return, and the priority option carries a higher fee than standard. Fee amounts are on the form itself.
How to fill out ARC 310
Enter your name and phone number
Under Requested By, write your first name, last name and phone number. The form marks this block with an asterisk and says all communications go to the person listed here.
Enter your address and email
Fill in the street address, city, state and ZIP code, then your email address.
Choose the mail process
Under Mail Process, select Standard USPS or Priority USPS for the return mail. Priority costs more; amounts are printed on the form.
Identify the notary records
In the Description of Record(s) Being Requested table, enter the Notary Name, Commission Number and Commission Expiration for each record, and add Comments if needed.
Enter the number of copies
Write the No. of Copies for each row, then the Total Number of Copies. The form's service fees (first page, additional pages, certificate under seal, clerk search) apply to what you request.
Prepare your payment
Choose cash (in person), check, postal or bank money order, or cashier's check payable to San Bernardino County. Card payments are accepted only in person.
Sign and date the form
Sign the Requestor's Signature line and enter the date. Leave the Internal Use Only section blank.
Review and download the completed PDF
Check that names, commission numbers and copy counts are right, then download or print the completed PDF from FillingPDF and send it with payment as described under How to submit.
How to submit ARC 310
You can send ARC 310 to the San Bernardino Recorder-County Clerk by mail with payment, or deliver it to the office, whose address is on the form.
- By mail: send the completed form and payment to San Bernardino Recorder-County Clerk, 222 W. Hospitality Lane, 1st Floor, San Bernardino, CA 92415.
- In person: the form's internal-use block lists walk-in as a way requests are received, at the same office address. Phone: (909)387-8306. Website: arc.sbcounty.gov.
Payment options printed on the form: cash (in person only), check, postal or bank money order, or cashier's check, made payable to San Bernardino County. Card payments are subject to a surcharge and are available only in person, so do not include card details in a mailed request. Fees apply; the amounts are on the form.
Processing may take up to 10 business days. Replies go to the person listed under Requested By. Leave the Internal Use Only section blank. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Mailing cash or card details: the form accepts cash in person only, and card payments only in person, with a surcharge.
- Making the check, money order or cashier's check payable to anyone other than San Bernardino County.
- Entering contact details for someone other than the requester under Requested By, when all communications go to the person listed there.
- Leaving the Notary Name, Commission Number or Commission Expiration blank, so the record cannot be identified.
- Not filling in No. of Copies for each row or the Total Number of Copies.
- Sending the form unsigned or undated; it has a Requestor's Signature and Date line.
- Writing in the Internal Use Only section, which is for county staff.
- Treating ARC 310 as a property tax form; property tax matters use Assessor forms.
Frequently asked questions
What is the Notary Journal Entry Request Form?
It is form ARC 310 of the San Bernardino County Assessor-Recorder-County Clerk, used to request copies of notary journal entries. You identify each record by notary name, commission number and commission expiration and state how many copies you want.
Where do I mail the Notary Journal Entry Request Form?
Mail the completed form and payment to San Bernardino Recorder-County Clerk, 222 W. Hospitality Lane, 1st Floor, San Bernardino, CA 92415. The office phone number printed on the form is (909)387-8306.
How long does a notary journal entry request take?
The form says processing may take up to 10 business days. That figure covers the office's processing; mailing time to and from the office is separate, and you can choose standard or priority USPS for the return mail.
How do I pay for notary journal copies?
Pay by cash (in person only), check, postal or bank money order, or cashier's check payable to San Bernardino County. Cards are accepted only in person and carry a surcharge. Fee amounts are printed on the form.
Is the Notary Journal Entry Request Form a property tax form?
No. It is a County Clerk form for copies of notary records. Property tax matters in San Bernardino County, such as exemptions or assessment appeals, use separate Assessor forms listed on the county's forms page.
Who receives the response to my request?
The person listed under Requested By. The form states that all communications about the request are sent to that individual, so use contact details that person can receive.
Can I fill out the Notary Journal Entry Request Form online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not send the request to the county; you mail or deliver it with payment.
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