The Birth Certificate Application (VIT110) is the form the San Diego County Assessor/Recorder/County Clerk uses to request a birth certificate for a person born within the county, and it is one of the documents behind a San Diego County birth certificate request. It is used for in-person and mail requests, and this edition of the PDF is printed in Spanish. On FillingPDF you can fill out the form online and download or print the completed PDF; the agency publishes the original at sdarcc.gov, and the request itself follows the channels described below.
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What is VIT110?
The Birth Certificate Application (form VIT110) is the San Diego County Assessor/Recorder/County Clerk's form for requesting a certified copy or a certified informational copy of a birth certificate, or a Letter of No Record, for a person born within San Diego County.
The PDF is titled "Birth Certificate Application in Person and Mail (Spanish)" and its printed heading reads "Solicitud de Acta de Nacimiento o Carta de No Récord". It has two pages. Page 1 holds the choice between a certified copy and an informational copy, the list of authorized relationships, the birth record information and, for in-person requests, the identity declaration. Page 2 holds the sworn statement (Declaración Jurada) and the Certificate of Acknowledgment that a notary completes, plus the mailing block for the certificate and the payment instructions.
The type of copy decides what you must complete. A certified copy is released only to the persons California Health and Safety Code Section 103526(c) authorizes, as the form describes. Everyone else can receive a certified informational copy, which is marked "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY." If the Recorder cannot identify the record from the information given, the law requires the office to keep the payment and issue a "LETTER OF NO RECORD". If the person was born in another county, contact that county's Recorder's office instead.
Who needs to file VIT110?
Anyone who wants a birth certificate for a person born within San Diego County can use this application. What you complete depends on the type of copy.
A certified copy is limited to authorized persons, who must state their relationship on the form:
- the registrant (the person named on the certificate), a parent or the legal guardian;
- a party entitled to the record by court order, or an attorney or licensed adoption agency that needs it to meet Family Code Section 3140 or 7603 (include a certified copy of the court order);
- a member of a law enforcement agency or a representative of a government agency conducting official business, as provided by law;
- a child, grandparent, grandchild, sibling, spouse or domestic partner of the registrant;
- an attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act for the registrant or the estate.
A certified informational copy does not require you to be an authorized person: you do not select a relationship or complete the identity declaration. It cannot be used to establish identity. The county page notes that a certified copy is required for a driver's license, passport, Social Security card and other identity-related services.
Do not use this application for a person born in another county; contact that county's Recorder's office.
When to file VIT110
Wait at least 3 weeks after the date of birth before you submit the application; the form and the county page both say the record may not be available earlier. No other deadline is printed on the form, so you can file whenever you need a copy once that time has passed.
If the office cannot find a record from the information you gave, it issues a Letter of No Record and keeps the payment, which is not refundable. Check the names, date of birth, county of birth and the mother's full maiden name before you send the request. The sources give no processing time for this application.
Documents you need
- Valid government-issued photo ID, required for every in-person request; the in-person box on the form records the type shown (driver's license, military ID, passport or other).
- A certified copy of the court order, if you request a certified copy as a party entitled to the record by court order, or as an attorney or licensed adoption agency acting under Family Code Section 3140 or 7603.
- The sworn statement (Declaración Jurada) notarized with the Certificate of Acknowledgment, only for a mail request for a certified copy; send one per applicant even when you request several records.
- A check or money order payable to "San Diego Recorder/County Clerk", for a mail request; cash must not be sent by mail.
How to fill out VIT110
Choose the type of copy
On page 1, select either the certified copy (Copia Certificada) or the certified informational copy (Copia Informativa Certificada) or Letter of No Record. For an informational copy you do not select a relationship or complete the identity declaration.
Select your relationship to the registrant
For a certified copy, mark one of the authorized relationships listed on page 1, such as the registrant, a parent or legal guardian, or a child, grandparent, sibling or spouse. If you rely on a court order, attach a certified copy of it.
Enter the birth record information
Under INFORMACIÓN SOBRE EL ACTA DE NACIMIENTO, print the first name, middle name and last name(s), the date of birth, the county of birth and the number of copies. Enter the mother's full maiden name (Nombre Completo de Soltera de la Madre).
Complete the identity declaration for in-person requests
Under DECLARACIÓN DE IDENTIDAD DE LA PERSONA AUTORIZADA, which applies only in person, enter your name, the day, month, year, city and state, and sign it in front of the County Clerk.
Complete the sworn statement for mail requests
On page 2, enter your name and, for each record, the name of the person on the birth certificate, the number of copies and your relationship, which must be one listed on page 1. Add the date, city and state and sign.
Have the notary complete the acknowledgment
For a mailed certified copy request, a notary public completes the Certificate of Acknowledgment. If the notary is outside California, the notary may cross out California and enter the correct state.
Enter the mailing details
Under Enviar el Certificado a, enter the name, address, city, state, ZIP code, email and phone number where the certificate should be sent. Enter the number of copies and the total payment.
Review, then download or print the PDF
Check the spelling of every name, the date and the county of birth, then download or print the completed PDF from FillingPDF. Submit it through the in-person, mail or online channels described under How to submit.
How to submit VIT110
You can request a birth certificate in person, by mail or online through VitalChek.
- In person: visit a San Diego County Recorder/County Clerk office and sign the application in the presence of a County Clerk. Bring valid government-issued photo ID. Offices are in downtown San Diego, Chula Vista, Santee and San Marcos; the service is not available at the Kearny Mesa office, and no appointment is required. A fee applies per certificate, payable by cash, check or money order, or credit/debit card; card payments carry a surcharge.
- By mail: send the completed application with a check or money order payable to "San Diego Recorder/County Clerk" to: San Diego Recorder/County Clerk, ATTN: Vital Records, P.O. Box 121750, San Diego, CA 92112-1750. Do not send cash. For a certified copy, the sworn statement must be notarized with the Certificate of Acknowledgment; a certified informational copy needs neither.
- Online: go to VitalChek.com, the only third-party vendor the county authorizes for online birth certificate orders. Select "San Diego County Recorder" as the agency, and choose "Authorized Copy" for a certified copy. VitalChek charges its own fees.
The county fee is not refundable, even if no record is found. Ask the Recorder/County Clerk for current amounts. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Submitting the application before 3 weeks have passed since the date of birth, which can end in a Letter of No Record and a retained, non-refundable fee.
- Mailing a certified copy request with a sworn statement that is not notarized; the Certificate of Acknowledgment must be completed by a notary public.
- Sending cash with a mail request; the fee by mail is payable by check or money order only.
- Writing in the "FOR OFFICIAL USE ONLY" box; it is for the office's in-person identification record.
- Listing on page 2 a relationship that does not appear on page 1 of the application.
- Sending an in-person request without valid government-issued photo ID, which the office asks for with every in-person request.
- Requesting a record for a person born in another county; the county page says to contact that county's Recorder's office.
- Sending separate sworn statements for each record when one applicant orders several; the form asks for only one sworn statement and Certificate of Acknowledgment per applicant.
Frequently asked questions
How do I get a San Diego County birth certificate?
Request it in person at a San Diego County Recorder/County Clerk office, by mail to the Vital Records P.O. box, or online through VitalChek. The record must be for a person born within San Diego County; for other counties, contact that county's Recorder.
Who can get a certified copy of a birth certificate in San Diego County?
Authorized persons only: the registrant, a parent or legal guardian, a child, grandparent, grandchild, sibling, spouse or domestic partner, an attorney for the registrant or estate, and certain court-ordered parties or government representatives. Everyone else can receive an informational copy.
What is the difference between a certified copy and an informational copy?
A certified copy establishes identity and is needed for a driver's license or passport. A certified informational copy is marked "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY" and does not require you to be an authorized person.
Does my birth certificate application need to be notarized?
Only if you mail a request for a certified copy: the sworn statement must be notarized with the Certificate of Acknowledgment. In person, you sign in front of a County Clerk. A mailed informational copy request needs no notary.
How long after birth can I request a birth certificate?
Wait 3 weeks after the date of birth. If the office cannot find a record from the information given, it issues a Letter of No Record and keeps the payment.
Can I get my money back if no birth record is found?
No. The fee is not refundable, even when the record is not found and a Letter of No Record is issued. Check the names and dates carefully, and ask the Recorder/County Clerk for current fee amounts.
Can I fill out the San Diego County birth certificate application online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF does not submit the request or issue the certificate; you still deliver it in person or by mail, or order through VitalChek.
Where do I mail the birth certificate application in San Diego?
Mail it with a check or money order payable to San Diego Recorder/County Clerk to: San Diego Recorder/County Clerk, ATTN: Vital Records, P.O. Box 121750, San Diego, CA 92112-1750. Do not send cash.
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