Clerk Filing Copy Order Form – Santa Barbara County, CA

The Clerk Filing Copy Order Form is the Santa Barbara County Clerk-Recorder's order form for requesting copies of public records filed with the County Clerk. The printed title on the PDF is "Santa Barbara County Clerk - Public Record Copy Order."

The form has two blocks for you to complete. Requestor Information collects the date, your name, address, department or firm, city, state and ZIP, phone number, fax number and email. Information on Record asks for the name(s) on the record and the date of filing, or a date range to search.

Between them is a table of record types, each with a fee and a column for the number of copies:

• Domestic Partnership Statement
• Notary Journal Item
• Professional Registration List
• Professional Registration File
• Certificate of Authority of an Admitted Surety Insurer

The same table lists two ways to have the copies returned: First Class Mail or USPS Express. A fee applies to each line, and the amounts are printed on the form.

The form is not a property tax document and does not order vital records, fictitious business name filings or recorded documents. The County's forms page lists those under separate headings. The "Office Use Only" strip at the bottom is completed by the Clerk's staff.

Anyone who wants a copy of one of the five record types printed on the form uses it: a Domestic Partnership Statement, a Notary Journal Item, a Professional Registration List, a Professional Registration File, or a Certificate of Authority of an Admitted Surety Insurer. The form asks for a department or firm name, so organizations can order as well as individuals.

The form has a single requestor block and no signature line, and it says nothing about orders placed on someone else's behalf.

Do not use it for other kinds of records. The County Clerk-Recorder's forms page lists vital records (birth, death and marriage copies), fictitious business name forms and recording forms under their own headings, with a separate fee schedule and credit card authorization page. The form is also not for property tax matters. If you pay by credit card and send the order by mail or fax, the form requires the separate "Credit Card Authorization Form" with it.

Submit the form whenever you need a copy of one of the listed records. The form prints no deadline or filing window.

Two details affect timing. You can enter a single date of filing or a date range to search, so have the filing date or an approximate range ready. Mailed orders must include the appropriate fees from the start: the form warns that an order may be returned for insufficient fees, which would delay your copies. The form gives no processing time.

The form refers to two channels: mailed orders and faxed orders. It prints no mailing address or fax number, so get them from the Clerk-Recorder's forms page at https://www.countyofsb.org/acr-clerk-recorder-forms.

• By mail: all mailed orders must include the appropriate fees. Otherwise the order may be returned for insufficient fees.
• By fax: the form lists a fax option for orders paid by credit card.
• Paying by credit card: a mailed or faxed order paid by credit card must include the "Credit Card Authorization Form" with the copy order. The County's page has a Fee Schedule & Credit Card Authorization section.

Choose how you want the copies returned in the fee table: First Class Mail or USPS Express. Each option has a fee printed on the form. The "Office Use Only" strip (receipt number, date, initials) is for the Clerk's staff. FillingPDF lets you fill out and download the PDF; submission follows the channels above.