The Aplicación para Obtener una Copia Certificada de Matrimonio (Español) is the Spanish-language application the Sonoma County Clerk-Recorder, Vital Records, uses to order a copy of a marriage record registered in Sonoma County. It covers certified copies, which need a sworn statement, and informational copies. On FillingPDF you can fill out the form online and download or print the completed PDF; the county publishes the original PDF, and the application reaches the county only through the channels described below.
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What is Aplicación para Obtener una Copia Certificada de Matrimonio (Español) – Sonoma County, CA?
The Aplicación para Obtener una Copia Certificada de Matrimonio (Español) is the Spanish-language application of the Sonoma County Clerk-Recorder, Vital Records, for ordering a copy of a marriage record. The printed title is "Aplicación para Copia Certificada de Acta de Matrimonio".
The form has three pages: page 1 is the application (type of certificate, eligibility box, applicant information and information about the two spouses), page 2 is the Declaración Jurada (sworn statement) with a notary certificate of acknowledgment, and page 3 holds the instructions. It is revision Rev. 1/2026.
It lets you ask for one of two kinds of copy. A certified copy can establish identity and is issued only to authorized individuals under section 103526 of the California Health and Safety Code. Everyone else can request an informational copy, which carries the legend "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY". The form also separates public (non-confidential) marriage records from confidential ones.
The county holds marriage records for events from 9/23/1846 to the present, and it cannot issue certificates for marriages where the license was purchased somewhere other than Sonoma County. The county also publishes an English version, Application for Certified Copy of Marriage Record (English).
Who needs to file Aplicación para Obtener una Copia Certificada de Matrimonio (Español) – Sonoma County, CA?
Anyone who needs a copy of a marriage record for a marriage whose license was purchased in Sonoma County uses this application. Who can receive which copy depends on the record type.
For a public (non-confidential) marriage record, a certified copy goes to:
- a parent, legal guardian, child, grandparent, grandchild, sibling, spouse or domestic partner of a person named on the record;
- a party entitled to the record by court order (include a certified copy of the order);
- a member of a law enforcement agency or a representative of another government agency conducting official business, as provided by law;
- an attorney representing the registrant or the registrant's estate, or a person or agency empowered by statute or appointed by a court to act for them (if acting under a power of attorney, include a copy).
For a confidential marriage record, only a party to the marriage, or a party entitled by court order, can receive a certified copy. Informational copies are not available for confidential marriages; others who ask receive a letter confirming that a confidential marriage exists, under section 511(c) of the Family Code.
If you are not an authorized person, check the box asking for an informational copy of a public record.
When to file Aplicación para Obtener una Copia Certificada de Matrimonio (Español) – Sonoma County, CA
Submit the application after the ceremony has been performed and the marriage license has been registered. The county page says a certified copy is not provided automatically: it must be requested and paid for after that point.
The Sonoma County Clerk has marriage records for events from 9/23/1846 to the present, so no later cut-off applies to older records. The form prints no deadline and no validity period. The sworn statement is dated on the day you sign it, and for mail or fax orders that signature must be acknowledged by a notary on that same occasion.
Complete a separate application for each marriage record.
Documents you need
- Sworn statement (Declaración Jurada) on page 2, required for a certified copy. For mail or fax orders it must carry a notary's certificate of acknowledgment; in person, sign it before County Clerk staff instead.
- Valid photo ID, only if you apply in person for a certified copy.
- A certified copy of the court order, only if you are authorized to receive the record as a result of a court order.
- A copy of the power of attorney, only if you apply as an attorney or agent acting under a power of attorney for the registrant or the registrant's estate.
- Check or money order payable to Sonoma County Clerk for mailed orders; the form asks you to state the amount enclosed.
How to fill out Aplicación para Obtener una Copia Certificada de Matrimonio (Español) – Sonoma County, CA
Choose the type of certificate
Mark whether you request a non-confidential (public) marriage certificate or a confidential marriage certificate. Read the instructions on page 3 before completing the rest.
Mark your eligibility
Under "Para recibir una Copia Certificada yo soy", check the box that describes you. If you are not an authorized person, check the box for an informational copy of a public record.
Enter the applicant information
Print or type the name of the person completing the application, then add the signature, date and area code and telephone number. Enter the street address, city, state and ZIP code.
Add copies, payment and reason
Enter the name of the person receiving the copies if different from the applicant, the number of copies, the amount enclosed and the reason for the request. Give a different mailing address, city, state and ZIP code only if the copies go elsewhere.
Enter the spouses' names
For each spouse, print the first name, middle name, last name(s) and birth surname(s). Give every detail you have so the county can find the record.
Enter the marriage details
Fill in the date of marriage, the county where the license was issued and the county where the marriage took place.
Complete the sworn statement
On page 2, print your name after "Yo", list the names of the persons on the marriage certificate and state your relationship to them. Skip this page for an informational copy.
Sign before a notary or staff
Enter the day, month, city and state and sign the Declaración Jurada. For a mail or fax order, a notary completes the certificate of acknowledgment; in person, sign before County Clerk staff.
Review and download the completed PDF
Check the names, dates and counties against your records. Download or print the completed PDF from FillingPDF, then assemble the package described under How to submit.
How to submit Aplicación para Obtener una Copia Certificada de Matrimonio (Español) – Sonoma County, CA
You can send the application by mail, take it to the Clerk-Recorder's office in person, or order through the county's partner VitalChek.
- By mail: Sonoma County Clerk (Registro Civil), 585 Fiscal Drive, Room 103, Santa Rosa, CA 95403. Enclose a check or money order payable to Sonoma County Clerk and, for a certified copy, the notarized sworn statement. Without it the application is rejected as incomplete and returned unprocessed.
- By fax: the form lists (707) 565-3957 and applies the same notary rule to orders sent by fax.
- In person: at the Sonoma County Clerk-Recorder, 585 Fiscal Drive, Room 103, Santa Rosa, CA 95403, during office hours. Sign the sworn statement in front of County Clerk staff, with no notary needed, and show valid photo ID for a certified copy.
- Online through VitalChek: www.vitalchek.com or 1-866-281-1810. Credit cards are accepted and VitalChek charges additional fees.
A fee applies for each copy; ask the office at (707) 565-2645 for the current amount. The county cannot take payments over the phone. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Mailing or faxing a certified-copy request without the notarized sworn statement; the county rejects it as incomplete and returns it unprocessed.
- Signing the Declaración Jurada without a notary for a mail or fax order. The notary certificate must be completed; only in-person signing before County Clerk staff avoids it.
- Putting two marriages on one application; the instructions require a separate application for each marriage record.
- Giving incomplete or incorrect spouse names, dates or counties, which can make the marriage record impossible to locate.
- Requesting a certificate for a marriage whose license was purchased outside Sonoma County; the county cannot issue it.
- Leaving out the certified court order or the power of attorney when you rely on either one to be an authorized person.
- Asking for an informational copy of a confidential marriage; none is available, and you receive only a letter confirming the marriage exists.
- Making the check or money order out to anyone other than Sonoma County Clerk.
Frequently asked questions
Who can get a certified copy of a marriage certificate in Sonoma County?
Only authorized individuals defined in Health and Safety Code section 103526(c): relatives of a registrant such as a parent, child, sibling, spouse or domestic partner, a person with a court order, a law enforcement or government representative on official business, or an attorney acting for the registrant or estate.
Does the sworn statement have to be notarized?
For a certified copy ordered by mail or fax, yes. A notary must acknowledge your signature on the Declaración Jurada. If you apply in person, you sign in front of County Clerk staff instead and need no notary, but you must show valid photo ID.
Can I fill out the Sonoma County marriage record application online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF does not send it to the county: you mail it, take it in person, or order through VitalChek at www.vitalchek.com, which is the county's partner for online orders.
What is an informational copy of a marriage record?
It is a copy for people who are not authorized to receive a certified copy of a public record. It is marked "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY" and needs no sworn statement. Informational copies are not available for confidential marriages.
Can I order a marriage certificate if I got my license in another county?
No. The Sonoma County Clerk cannot issue marriage certificates when the license was purchased anywhere other than Sonoma County. Its records cover Sonoma County marriages from 9/23/1846 to the present.
How do I pay for a certified marriage copy in Sonoma County?
A fee applies per copy. For mailed orders, send a check or money order payable to Sonoma County Clerk. The county cannot take payments over the phone. VitalChek accepts major credit cards and adds its own fees. Call (707) 565-2645 for the current amount.
What happens if the county cannot find my marriage record?
The county keeps the payment as a search fee, as required by Health and Safety Code section 103650, and issues you a Certificate of Registry Not Found. Complete, correct spouse and date information reduces the chance that a record cannot be located.
Is there an English version of this application?
Yes. The Sonoma County Clerk-Recorder also publishes Application for Certified Copy of Marriage Record (English). This page covers the Spanish-language version, Aplicación para Obtener una Copia Certificada de Matrimonio (Español), which asks for the same information.
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