Form P/33, Title Information, is a Boulder County Land Use Department publication, listed here under Boulder County Planning and Development, that sets out the title information an applicant must supply for certain types of Land Use applications. It covers the search for owners and interest holders, the title report that must accompany the application, and the legal description of the property. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original PDF is published by Boulder County at the official source link.
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What is P/33?
Title Information (Form P/33) is the Boulder County Land Use Department document that explains what title information an applicant must provide for the processing of certain types of Land Use applications, including the owner search, the title report and the legal description.
The form states why the information is needed: the contents of the Title Report allow the Land Use Department to be reasonably sure that all parties with an interest in the property are notified. Those parties can then review the development proposal and submit comments to protect their interest in the property.
The document has three working parts:
- Owner Information: the Applicant must make a reasonable and diligent search of the public records to identify all owners and interest holders in the subject property as of the time the application is filed, and provide their current names and addresses and the nature of each right, interest or estate.
- Title Reports: at a minimum, the Applicant provides either a title commitment or a copy of the existing title insurance policy with an update letter, from a licensed title insurance or abstract company.
- Other Required Information: a search of other reasonably available records, the Applicant's adjacent holdings and an accurate legal description of the subject property.
The form is printed as Form P/33, Rev. 03.24.11. It is a requirements sheet tied to the Land Use Code, not a tax document: it concerns ownership and title for land use review.
Who needs to file P/33?
Applicants for the types of Boulder County Land Use applications that require title information use this document. The form says the requirement applies to "certain types" of applications, so confirm with the Planning Division whether yours is one of them.
The form puts these responsibilities on the Applicant:
- Search the public records for all owners and interest holders in the subject property, including fee owners, easement owners, lessees, lienholders and mortgagees, in the property's surface, subsurface or above-surface rights (land, water, mineral, air or other real property).
- Provide current names and addresses and describe the nature of each right, interest or estate.
- Provide a title commitment, or an existing title insurance policy with an update letter, from a licensed title insurance or abstract company.
- Make a diligent and good faith effort to find the owners of a severed mineral estate, when the title information shows one.
- Identify the Applicant's own holdings adjacent to the subject property and give an accurate legal description.
An O & E (owners and encumbrances) report is not sufficient to provide the required title information.
When to file P/33
Provide the title information when you submit the Land Use application that requires it. The form sets no separate due date, but it fixes two timing rules: title work must be current within six months of the application submittal date, and a title commitment must be no more than six months old.
Owners and interest holders are identified as of the time the application is filed, so run the public-records search close to submittal. If you use an existing title insurance policy instead of a commitment, it must come with a letter from the issuing company giving updated title information. The form states no processing time.
Documents you need
- A title commitment for the subject property from a licensed title insurance or abstract company, no more than six months old; this is the first of the two accepted options.
- As the alternative to a commitment: a copy of the existing title insurance policy on the subject property, with a letter from the issuing company providing updated title information.
- Current names and addresses of all owners and interest holders, with information describing the nature of each right, interest or estate.
- If the title information shows a severed mineral estate: the results of your diligent and good faith effort to find the current names and addresses of the severed estate's owners and interest holders.
- Identification of any holdings of the Applicant adjacent to the subject property.
- An accurate legal description of the subject property.
How to fill out P/33
Confirm title information is required
The form applies to certain types of Land Use applications. Ask the Planning Division at 303-441-3930 whether your application needs it.
Search public records for owners
Make a reasonable and diligent search of the public records to identify all owners and interest holders in the subject property as of the time you file.
List owners and interest holders
Include fee owners, easement owners, lessees, lienholders and mortgagees in the surface, subsurface or above-surface rights. Give each current name and address and the nature of the right, interest or estate.
Order the title report
From a licensed title insurance or abstract company, get either a title commitment or a copy of the existing title insurance policy with an update letter. An O & E report does not qualify.
Check the six-month limit
The title commitment must be no more than six months old, and title work must be current within six months of the application submittal date.
Research any severed mineral estate
If the title information shows a severed mineral estate, make a diligent and good faith effort to find the current names and addresses of its owners and interest holders.
Search other available records
Check other records that are reasonably available and known to you and that may supply the information the Land Use Code requires.
Add adjacent holdings and legal description
Identify any of your holdings adjacent to the subject property and provide an accurate legal description of the subject property.
Review and download the PDF
Check every entry against the title report, then download or print the completed PDF from FillingPDF and include it with your Land Use application as described under How to submit.
How to submit P/33
The form prints no separate filing procedure: the title information is provided as part of the Land Use application, and the Land Use Department's contact details on the form are the way to confirm how to include it.
- Mail or visit: Land Use Department, Courthouse Annex Building, 2045 13th Street, PO Box 471, Boulder, CO 80302.
- Phone (Planning Division): 303-441-3930.
- Fax: 303-441-4856.
- Email: [email protected].
- Website: http://www.bouldercounty.org/lu/
- Office hours: Monday — Friday 8:00 AM to 4:30 PM.
Include the title report from a licensed title insurance or abstract company, the owner and interest-holder names and addresses, the adjacent holdings and the legal description with the application. FillingPDF lets you fill out and download the PDF; submission follows the agency's channels above.
Common mistakes to avoid
- Submitting an O & E (owners and encumbrances) report; the form states it is not sufficient to provide the required title information.
- Providing title work older than six months before the application submittal date, or a title commitment more than six months old.
- Providing an existing title insurance policy without the letter from the issuing company with updated title information.
- Listing only fee owners and leaving out easement owners, lessees, lienholders or mortgagees that appear in the public records.
- Giving names and addresses without describing the nature of each owner's or interest holder's right, interest or estate.
- Ignoring a severed mineral estate shown in the title information instead of making a diligent and good faith effort to find its owners.
- Leaving out the Applicant's adjacent holdings or the accurate legal description of the subject property.
- Obtaining the title report from a source other than a licensed title insurance or abstract company.
Frequently asked questions
What is Form P/33, Title Information?
Form P/33 is the Boulder County Land Use Department document that explains the title information required for certain Land Use applications: the owner and interest-holder search, the title report and the legal description. It lets the department make sure all parties with an interest are notified.
Is the Title Information form a Boulder County property tax form?
No. Although people search for it with terms like boulder county property tax, Form P/33 concerns ownership and title for Land Use applications. It states that title information allows interested parties to be notified and comment on a development proposal.
Can I use an O & E report instead of a title commitment?
No. The form says an O & E (owners and encumbrances) report is not sufficient. You need a title commitment, or a copy of the existing title insurance policy with an update letter, from a licensed title insurance or abstract company.
How recent must the title report be?
A title commitment must be no more than six months old, and title work must be current within six months of the application submittal date. A policy copy must come with a letter from the issuing company giving updated title information.
What if the title shows a severed mineral estate?
You are responsible for making a diligent and good faith effort to find the current names and addresses of the owners and interest holders in the severed estate. The form places this duty on the Applicant, not on the title company.
Who has to complete the title information requirement?
The Applicant. The form puts the search of public records, the owner and interest-holder list, the title report, the adjacent holdings and the legal description on the Applicant. It applies to certain types of Land Use applications; ask the Planning Division at 303-441-3930.
Where do I send the title information?
The form prints no separate filing channel; the title information goes with your Land Use application. Contact the Land Use Department, 2045 13th Street, PO Box 471, Boulder, CO 80302, at 303-441-3930 or [email protected] to confirm how to include it.
Can I fill out Form P/33 online on FillingPDF?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, not connected to Boulder County, and does not file anything; you provide the form through the county's channels.
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