The Co-Sponsor Application is a Denver Parks & Recreation form used in the Denver permit process for events in city parks: it records that the Mayor's Office or a City Council District Office supports a non-profit's request to waive or reduce permit fees. It goes to the Parks Permit Office in Denver, CO at the same time as the Park Permit Application form. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the Parks Permit Office receives the application only through the channels described below.
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What is Co-Sponsor Application – Denver, CO?
The Co-Sponsor Application (printed as Co-Sponsorship Application) is the Denver Parks & Recreation form that records a Mayor's Office or City Council District Office endorsement when it asks the department to waive or reduce park permit fees for a non-profit.
The form explains the arrangement on its first page. The Mayor's Office and individual City Council District Offices may request the fee waiver or reduction on behalf of a non-profit organization only. Every co-sponsored activity must be free and open to the public, and it cannot have religious or political purposes. The permit holder still pays hard costs that are not waived, such as electricity, must provide a certificate of insurance and must meet all other normal permit requirements.
The form has four blocks: Event Information, Applicant Information (including the Event Management Representative and the day-of-event contact), the applicant's signature, and the Co-Sponsorship Acknowledgement, which the Mayor's Office or Council staff member signs.
It is not the park permit itself. The form says the completed application, with the co-sponsor's endorsement, must be received by the Parks Permit Office at the same time as the Park Permit Application form, which the form points to at denvergov.org/permits.
Who needs to file Co-Sponsor Application – Denver, CO?
Non-profit organizations that want the Mayor's Office or a City Council District Office to ask Denver Parks and Recreation to waive or reduce the permit fees for an event in a city park use this application. The form states the request is made on behalf of a non-profit organization (only).
Conditions the form attaches:
- The activity must be free and open to the public.
- The activity must not have a religious or political purpose.
- The Permit Holder Name must match the insured on the insurance certificate, if one is required.
- The applicant, not the Parks Permit Office, must secure the co-sponsorship and obtain the signature of the Mayor's Office or City Council staff member, with the district number.
Representatives: the Event Management Representative (Authorized Agent) must be an employee or board member of the organization, or be authorized by a letter on the entity's letterhead signed by an authorized employee or board member at the time of application. The form says applications will not be accepted without this authorization. The representative is the only person who receives communication from the Parks Permit Office until the entity sends a letter stating a change.
When to file Co-Sponsor Application – Denver, CO
The form must be submitted 60 days in advance; this is printed at the top of the page in capital letters. The Denver Parks and Recreation page on public event permits uses the same window for park permit applications: no later than 60 days before the first permitted day of the activity.
Because the Co-Sponsor Application must reach the Parks Permit Office at the same time as the Park Permit Application form, obtain the co-sponsor's signature before that deadline. The Parks Permit Office does not obtain it for you.
After a park permit application is received, the agency page says to allow one business day for confirmation of receipt, and that a preliminary permit, which serves as an invoice and a list of permit requirements, is emailed within seven business days of receipt.
Documents you need
- Park Permit Application form (denvergov.org/permits): the Co-Sponsor Application must be received by the Parks Permit Office at the same time as this form.
- Co-sponsor signature: the Co-Sponsorship Acknowledgement must be signed and dated by the City Council or Mayor staff member requesting co-sponsorship, with the District # where applicable.
- Certificate of insurance: the permit holder must provide one, and the Permit Holder Name must match the insured on it, if insurance is required.
- Authorization letter on entity letterhead, signed by an authorized employee or board member: only if the Event Management Representative is neither an employee nor a board member of the organization.
- 501(c)(3) verification (IRS Determination Letter or Colorado Secretary of State registration): the agency page requires it with a nonprofit's park permit application.
How to fill out Co-Sponsor Application – Denver, CO
Confirm the event qualifies
Before you start, check that your organization is a non-profit and that the activity is free, open to the public and without religious or political purposes. Secure the co-sponsor's agreement; the form says that is your responsibility.
Enter the event name and purpose
Under Event Information, write the Event/Activity Name and the Purpose of the event.
Enter park, dates and attendance
Write the Park Name, the Date(s) of the event and the Estimated number of daily event attendees.
Answer the alcohol question
Mark Yes or No for Sale or Service of Alcohol.
Enter the organization's details
Under Applicant Information, enter the Entity/Organization Name, which must match the insured on the insurance certificate if one is required. Add the street address, Apt./Unit/Ste., city, state, ZIP, email and phone.
Name the authorized representative
Enter the Event Management Representative Name (Authorized Agent), email address and cell phone. The representative must be an employee or board member, or be authorized by a signed letter on entity letterhead.
Complete the day-of-event contact
Check the box if the day-of-event contact is the same as the representative. If not, enter the Day of Event Contact Name, email address and cell phone.
Print your name, sign and date
Enter the Applicant Name (Please Print), then sign and date the application in the Applicant Signature and Date lines.
Get the co-sponsor's acknowledgement
Under Co-Sponsorship Acknowledgement, the City Council or Mayor staff member requesting co-sponsorship prints their name, enters the District # and signs and dates the form.
Review, download and assemble the package
Check every entry, then download or print the completed PDF from FillingPDF. Prepare it to go to the Parks Permit Office with the Park Permit Application form, as described under How to submit.
How to submit Co-Sponsor Application – Denver, CO
Send the completed form to the Denver Parks & Recreation Parks Permit Office, by email or in person, together with the Park Permit Application form.
- Email: [email protected]. The agency page says park permit applications are accepted by email.
- In person: Parks Permit Office, 6820 E. 12th Ave, Denver, CO 80220. The agency page lists in-person appointments Tuesday, Wednesday and Thursday, 8:00 a.m. to 4:00 p.m.; on Monday and Friday the office is available by phone and email, 8:00 a.m. to 4:00 p.m.
- Questions: 720.913.0700 or www.denvergov.org/permits.
The form must carry the co-sponsor's signature and arrive at the same time as the Park Permit Application form. The agency page also says nonprofits must include 501(c)(3) verification (an IRS Determination Letter or Colorado Secretary of State registration) with the park permit application, and that a certificate of insurance is a permit requirement. A fee may still apply for costs that are not waived; the preliminary permit serves as an invoice, so ask the Parks Permit Office for amounts. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Submitting the application fewer than 60 days in advance, which the form prints as the required lead time.
- Sending the Co-Sponsor Application on its own instead of at the same time as the Park Permit Application form.
- Submitting it without the Mayor's Office or City Council staff signature; the Parks Permit Office does not secure co-sponsorship for you.
- Listing a Permit Holder Name that does not match the insured on the insurance certificate, when insurance is required.
- Naming a representative who is not an employee or board member without an authorization letter on entity letterhead; the form says such applications are not accepted.
- Requesting co-sponsorship for an event that is not free and open to the public, or that has a religious or political purpose.
- Applying as anything other than a non-profit organization; the fee waiver request is made on behalf of non-profits only.
- Assuming all costs are waived; hard costs not waived, such as electricity, remain the permit holder's responsibility.
Frequently asked questions
What is the Denver Co-Sponsor Application?
It is the Denver Parks & Recreation form, printed as Co-Sponsorship Application, that shows a Mayor's Office or City Council District Office supports a non-profit's park permit. That office may ask the department to waive or reduce the permit fees on the non-profit's behalf.
Who can use the Co-Sponsor Application?
Only non-profit organizations. The form says fee waiver requests are made on behalf of a non-profit organization (only), and the co-sponsored activity must be free and open to the public with no religious or political purpose.
How far in advance must I submit the Co-Sponsor Application?
60 days in advance, as printed at the top of the form. The agency page gives the same 60-day window for park permit applications, counted before the first permitted day of the activity.
Do I send the Co-Sponsor Application with the Park Permit Application?
Yes. The form says the completed application, with the co-sponsor's endorsement, must be received by the Parks Permit Office at the same time as the Park Permit Application form, which is found at denvergov.org/permits.
Who finds the co-sponsor, and who signs for them?
You do. The form says securing co-sponsorship from the Mayor's Office or a City Council District Office is the applicant's responsibility, not the Parks Permit Office's. A staff member of that office signs and dates the Co-Sponsorship Acknowledgement and enters the district number.
Does co-sponsorship waive every cost of the park permit?
No. The form says the permit holder must pay hard costs that are not waived, such as electricity, provide a certificate of insurance and meet all other normal permit requirements. Ask the Parks Permit Office at 720.913.0700 for details.
Who can be the Event Management Representative?
An employee or board member of the organization, or someone authorized by a letter on entity letterhead signed by an authorized employee or board member at the time of application. The form says applications without this authorization will not be accepted.
Where do I send the Co-Sponsor Application?
To the Parks Permit Office, by email at [email protected] or in person at 6820 E. 12th Ave, Denver, CO 80220. In-person visits are by appointment Tuesday through Thursday, 8:00 a.m. to 4:00 p.m., according to the agency page.
Can I fill out the Co-Sponsor Application online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not submit the form to Denver Parks and Recreation; you send it through the Parks Permit Office channels.
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