The disclosure statement (Form 9, printed as C.R.C.P. NO. 9 SC) is a Colorado County Court form, published by the Colorado Judicial Branch, on which a party lists the witnesses and documents, pictures or items they intend to use at trial. One party sends it to the other, and the receiving party answers in Part 2. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF is published by the Colorado Judicial Branch.
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What is C.R.C.P. NO. 9 SC?
The Disclosure Statement (Form 9, printed as C.R.C.P. NO. 9 SC, revision R8/17) is the Colorado County Court form that one party sends to an opposing party and that the receiving party completes to name the witnesses and list the documents, pictures or items they may use at trial.
The form carries the caption of the case: the county, court address, plaintiff(s), defendant(s), the name and address of the attorney or party without an attorney, and the case number, division and courtroom. It has two parts:
- Part 1 is completed by the party who sends the form. It gives the sender's name, address, city/state/ZIP and the address of the Clerk of the Court.
- Part 2 is completed by the party who receives the form. Section A lists each witness with name, address, telephone number and a brief description of the testimony. Section B lists every document, picture or item the party may use at trial, with a photocopy of each attached.
Part 2 ends with a certificate that a copy was served (mailed or delivered) on a stated date to the opposing party or attorney, followed by the signature block. The form states that it is not filed with the court unless the court says so.
Who needs to file C.R.C.P. NO. 9 SC?
Parties to a Colorado County Court case use this form to exchange trial witnesses and exhibits. The form splits the work between two roles.
- The party who sends the form completes Part 1. If you send the form to an opposing party, it must be accompanied by your own completed form listing your witnesses and exhibits, with copies of your documents and pictures attached.
- The party who receives the form completes Part 2, signs it and sends a copy, with copies of the documents and pictures, to the person named in Part 1.
The caption accepts either an attorney or a party without an attorney: enter the name and address, and the attorney registration number if you have one.
Do not file the form with the court unless the court tells you to. The form says so twice, in the heading and again at the bottom of page 2.
When to file C.R.C.P. NO. 9 SC
The receiving party must complete Part 2, sign it and send it within 21 days but no less than 7 days before the trial date. The form warns that if you do not send it, you may not be allowed to call witnesses or use exhibits at trial. The form prints no other deadline.
A party who sends the form to an opposing party sends their own completed form with it, so the sender's witness and exhibit list travels with the request. Because the statement is exchanged between the parties and not filed, no court filing date applies unless the court tells you to file it.
Documents you need
- Your own completed Disclosure Statement listing your witnesses and exhibits, with copies of your documents and pictures attached, when you send the form to an opposing party.
- A photocopy of each document or picture you list in Part 2, Section B, attached to the copy you send to the person shown in Part 1.
- Additional pages or the back of the form, if the list of documents, pictures or items in Section B does not fit in the space provided.
How to fill out C.R.C.P. NO. 9 SC
Complete the case caption
At the top, enter the county, court address, plaintiff(s), defendant(s), your name and address as attorney or party without an attorney, phone, e-mail, fax, Atty. Reg. #, and the case number, division and courtroom. Leave the COURT USE ONLY box alone.
Fill in Part 1 as the sender
If you are sending the form, enter your name, address and city/state/ZIP under This form is sent to you by, plus the address of the Clerk of the Court. Print or type the information.
List your witnesses in Section A
In Part 2, Section A, give the name, address and telephone number of each witness you intend to call at trial, and a brief description of the testimony. The form has three numbered spaces.
List documents and items in Section B
In Section B, list every document, picture or item you may use at trial and describe each. Attach a photocopy of each document or picture; use the back of the form if you need more room.
Complete the certificate of service
Enter the date you mailed or delivered the copy, the name of the opposing party or attorney, and the address.
Check the form-change box
Check the first box if you only filled in the blanks. Check the second only if you changed the original content; that requires removing the JDF number and copyright at the bottom.
Sign and add your details
Sign, then enter your printed name, title (if applicable), address and telephone in the signature block.
Review and download the completed PDF
Check that Part 2 is complete and matches your attachments, then download or print the completed PDF from FillingPDF. Keep a copy and send the statement as described under How to submit.
How to submit C.R.C.P. NO. 9 SC
The Disclosure Statement is served on the other side, not filed: you mail or deliver it to the opposing party or their attorney.
- Mail or delivery to the opposing party: send the completed Part 2, signed, together with photocopies of every document and picture you list, to the person shown in Part 1. The certificate on the form records the date you mailed or delivered it and the name and address of the opposing party or attorney.
- Court: do not file the form with the court unless the court tells you to do so.
If you are the party sending the form, enclose your own completed form with your witnesses, exhibits and copies. Keep a copy of your completed statement and its attachments for yourself. The form names no portal, e-mail address or fee. FillingPDF lets you fill out and download the PDF; delivery follows the channels above.
Common mistakes to avoid
- Filing the Disclosure Statement with the court when the court has not told you to; the form says not to.
- Sending Part 2 later than 7 days before the trial date, or outside the 21-day window, which can bar you from calling witnesses or using exhibits at trial.
- Sending the form to an opposing party without your own completed form listing your witnesses and exhibits and copies of your documents and pictures.
- Listing documents or pictures in Section B without attaching a photocopy of each to the copy you send.
- Listing a witness without name, address, telephone number and a brief description of the testimony.
- Leaving the certificate of service blank: the date mailed or delivered, the opposing party or attorney and the address.
- Changing the content of the form without checking the change box and removing the JDF number and copyright at the bottom.
- Sending the statement unsigned, or not keeping a copy of the completed form and its attachments.
Frequently asked questions
What is a disclosure statement in Colorado County Court?
It is Form 9 (C.R.C.P. NO. 9 SC), a County Court form on which a party names the witnesses and lists the documents, pictures or items they may use at trial. One party sends it to the opposing party, and the receiving party completes Part 2 and sends it back with copies.
Do I file the Disclosure Statement with the court?
No, not unless the court tells you to. The form says in its heading and again at the bottom of page 2 not to file it with the court unless told to do so. You send it to the opposing party or attorney and keep a copy.
What is the deadline to send the Disclosure Statement?
You must send the completed Part 2 within 21 days but no less than 7 days before the trial date. The form warns that if you do not send it, you may not be allowed to call witnesses or use exhibits at trial.
What happens if I don't send the Disclosure Statement?
The form warns that you may not be allowed to call witnesses or use exhibits at trial. That is the only consequence printed on it, so send Part 2 inside the 21-day window and no less than 7 days before the trial date.
What do I attach to the Disclosure Statement?
Attach a photocopy of each document or picture you list in Part 2, Section B. If you are sending the form to an opposing party, also include your own completed form listing your witnesses and exhibits with copies of your documents and pictures.
Which part of Form 9 do I complete?
The sender completes Part 1 with their name, address and the Clerk of the Court's address. The party who receives the form completes Part 2: witnesses in Section A, documents and items in Section B, the certificate of service and the signature.
Can I fill out the Disclosure Statement online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file or send the form; you mail or deliver it to the opposing party or attorney yourself.
What do the two checkboxes above the signature mean?
The first confirms you only filled in the blanks. The second confirms you changed the original content of the form, and checking it requires you to remove the JDF number and copyright at the bottom of the form.
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