Form ROD 12, Notice of Condominium Lien for Assessments Due, is the form on which a condominium association certifies, under Title 42 §1903(a) of the District of Columbia Code, that a unit owner is indebted for assessments. It is published by the District of Columbia Office of Tax and Revenue (OTR), and its heading names the Recorder of Deeds at 1101 4th Street, SW. It is signed by an officer of the association, attested by the secretary and acknowledged before a notary. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original is published by OTR.
Last updated
What is ROD 12?
Form ROD 12, Notice of Condominium Lien for Assessments Due, is the District of Columbia form certifying, under Title 42 §1903(a) of the District of Columbia Code, that a condominium unit owner is indebted for assessments, with the total amount of the lien.
The form identifies the property by Square, Suffix, Lot and Unit, gives the street address in Washington, D.C., and names the owner and the condominium. It then states the debt in parts: the amount representing assessments due, a special assessment amount and attorney's fees. The sum total of the lien is entered as a separate figure.
The second part of the form is the execution. A corporate entity, named as the Corporation/Association, signs through its president or another officer, and its secretary attests the signature. The form calls for a corporate seal and appoints an attorney-in-fact to acknowledge and deliver the notice as the entity's act and deed.
The last part is a notary's certificate. A Notary Public certifies that the attorney-in-fact is personally well known to the notary and acknowledged the lien as the act and deed of the grantor. The notary signs, adds a seal and states when the commission expires.
The heading of the form carries the Government of the District of Columbia, Office of Tax and Revenue, Recorder of Deeds, 1101 4th Street, SW, Washington, DC 20024, phone (202)727-5374. OTR lists the form among its publications as a notice of condominium lien for assessments due.
Who needs to file ROD 12?
The form is written for a condominium association, the "Corporate Entity" or "Name of Corporation/Association" on the form, that is certifying a lien for assessments against the owner of a unit in a condominium in Washington, D.C.
Several people take part in completing it:
- President or other officer. Signs for the association; the form says the notice is signed by its president (or other officer).
- Secretary. Attests the signature, in the Attest line.
- Attorney-in-fact. The person the association appoints to acknowledge and deliver the notice as its act and deed.
- Notary Public. Completes the acknowledgment at the end of the form, certifying that the attorney-in-fact is personally well known to the notary.
The unit owner named in the first line is the subject of the lien and does not sign. The form states no exclusions, and it prints no eligibility rule beyond its citation to Title 42 §1903(a) of the District of Columbia Code, so questions about whether a lien may be certified should go to the association's counsel or to the Recorder of Deeds at the phone number printed on the form.
When to file ROD 12
The form is executed when the association's officer signs it: the text reads "on this day of , 20 , caused these presents to be signed," so the signing date is written into the notice itself. Neither the form nor OTR's publication page prints a due date, tax year or filing window for it.
Complete the parts in order. The notary's certificate refers to the lien by the date it bears, so the notice should be signed and dated before the notary completes the acknowledgment. The notary also dates the certificate ("Given under my hand and seal this day of , 20") and states when the commission expires.
For questions about when a notice may be recorded, the form prints the Recorder of Deeds phone number, (202)727-5374.
How to fill out ROD 12
Identify the owner and the unit
On the first lines, enter the name of the owner and the Square, Suffix, Lot and Unit numbers that describe the property.
Enter the address and condominium
Enter the street address in Washington, D.C., and the name of the condominium where the form calls for it.
Name who the debt is owed to
In the line after "is hereby indebted to," enter the name of the party to which the assessments are owed.
Enter the amounts due
Enter the dollar amount representing assessments due, completing the "due from" blank as printed, then the special assessment amount and the attorney's fees.
Enter the sum total of the lien
Enter the total in the line "The sum total of the Lien is in the amount of $," so that it matches the amounts above it.
Name the corporate entity and date
Enter the name of the Corporate Entity and the day, month and year on which the notice is signed.
Name the signer and attorney-in-fact
Enter the name of the president or other officer who signs, and the person appointed as attorney-in-fact to acknowledge and deliver the notice.
Sign, attest and affix the seal
The president or officer signs above the name of the Corporation/Association, the secretary signs under Attest, and the corporate seal is affixed.
Have the notary complete the certificate
The Notary Public enters the name, the jurisdiction, the attorney-in-fact's name and the lien date, then signs, seals and states the commission expiration.
Complete Return to and download
Fill in the Return to: block, check every blank, then download or print the completed PDF from FillingPDF and send it as described under How to submit.
How to submit ROD 12
The form prints one destination, the Recorder of Deeds of the Office of Tax and Revenue, plus a Return to: block; it names no other channel such as an online portal.
- Recorder of Deeds address: Government of the District of Columbia, Office of Tax and Revenue, Recorder of Deeds, 1101 4th Street, SW, Washington, DC 20024.
- Phone: (202)727-5374, the number printed in the heading of the form.
- Return to: fill in the block on the form so the completed notice can be returned to the right person after it is handled.
Before sending, check that the officer signed, the secretary attested, the corporate seal is affixed and the notary completed and signed the acknowledgment. OTR's publication page for the form does not list a separate address, fee or deadline, so ask the Recorder of Deeds by phone about recording requirements. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Leaving Square, Suffix, Lot or Unit blank, so the notice does not identify the unit the lien covers.
- Entering a sum total of the lien that does not match the assessments, special assessment and attorney's fees amounts stated above it.
- Submitting the notice signed by the officer but without the secretary's attestation in the Attest line.
- Omitting the corporate seal that the form says is to be affixed.
- Leaving out the name of the attorney-in-fact the association appoints to acknowledge and deliver the notice.
- Sending the notice without the notary's acknowledgment, or with the notary lines (county, name, date, commission expiration) incomplete.
- Giving the notary a lien date that does not match the date on which the officer signed the notice.
- Leaving the Return to: block empty.
Frequently asked questions
What is Form ROD 12?
Form ROD 12, Notice of Condominium Lien for Assessments Due, is a District of Columbia form that certifies, under Title 42 §1903(a) of the District of Columbia Code, that a condominium unit owner is indebted for assessments. It states the amounts due and the total of the lien.
Who signs the Notice of Condominium Lien for Assessments Due?
The association's president or another officer signs, and its secretary attests. The form also appoints an attorney-in-fact to acknowledge and deliver the notice, and a Notary Public completes the acknowledgment at the end. The unit owner does not sign.
Does Form ROD 12 have to be notarized?
The form includes a notary's certificate, completed by a Notary Public who certifies the attorney-in-fact is personally well known to them and acknowledged the lien. The notary signs, adds a seal and gives the commission expiration, so plan to have the notice notarized.
What amounts go on the notice of condominium lien?
The form has separate blanks for the amount representing assessments due, a special assessment amount and attorney's fees, followed by the sum total of the lien. Enter each component, then a total that matches them.
Where is the Recorder of Deeds that Form ROD 12 refers to?
The heading of the form lists the Office of Tax and Revenue, Recorder of Deeds, 1101 4th Street, SW, Washington, DC 20024, phone (202)727-5374. Call that number with questions about recording the notice.
Is there a deadline to file Form ROD 12?
No deadline is printed on the form or on OTR's publication page for it. The notice is dated when the association's officer signs it, and the notary then completes the acknowledgment, so the timing depends on when the association certifies the lien.
Can I fill out Form ROD 12 online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file, record or deliver the notice; you send it through the channels the form shows.
Ready to fill out ROD 12?
Fill out ROD 12 now