ROD 14.1, Notice of Intention to Foreclose a Residential Property, is the form a note holder uses under DC ST § 42-815 to give notice that a residential property or condominium unit in the District of Columbia will be sold at a foreclosure sale. It is addressed to the Recorder of Deeds at the DC Office of Tax and Revenue (OTR) and records the sale date, the debt and the amount needed to cure the default. On FillingPDF you can fill out the form online and download or print the completed PDF. The form is published by OTR at the official source link, and it reaches the agency only through the agency's own channels.
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What is ROD 14.1?
ROD 14.1, Notice of Intention to Foreclose a Residential Property, is the notice a note holder gives, under DC ST § 42-815, to the owners of a property and to the Recorder of Deeds before a foreclosure sale under a power of sale provision.
The form is issued by the Government of the District of Columbia, Office of Tax and Revenue (OTR), Recorder of Deeds, and is printed with the code FM-5 (Rev. 04/12). Completing it produces a written notice that states the facts the owner and the Recorder need before the sale:
- the date, office and time of the foreclosure sale;
- the date and instrument number under which the deed of trust, mortgage or other security instrument was recorded in the District's land records;
- the maker of the note, the holder of the note, and a description and address of the property with its Square, Parcel No. and Lot;
- the current balance owed on the note, the amount needed to cure the default, the fees and costs already incurred, and the additional fees, costs and monthly payments expected through the fifth business day before the sale;
- the name, address and telephone number of the person to contact to stop the sale.
The sale date printed on the notice can be postponed for no more than thirty calendar days from the original date, after which the notice expires. The form also carries the signer's certification that the owners were sent the notice (which the certification calls a Notice of Intention to Foreclose a Residential Mortgage) by certified mail, return receipt, and first class mail, spaces for a Mediation Certificate number and its expiration date, and a notary acknowledgment block.
Who needs to file ROD 14.1?
Holders of a note secured by a deed of trust, mortgage or other security instrument on a residential property or condominium unit in the District of Columbia use this form when they intend to sell the property at a foreclosure sale under a power of sale provision. The form is signed by the "Note Holder, Agent or Preparer", so an agent or a preparer may complete and sign it for the holder. It asks for the holder's name, address and telephone number.
The certification printed on the form states what DC ST § 42-815 requires: no foreclosure sale under a power of sale may take place until the owner or owners of the encumbered property have been given written notice of the sale, and the Recorder of Deeds has received a copy of that notice at least 30 days before the sale.
The owners are the people the notice is directed to. The form asks for the name and address of each owner of the real property, and for the maker of the note with a last known address and telephone number. Owners do not prepare the notice; the form gives them a person to contact to stop the foreclosure sale. The form prints no other eligibility rule or exclusion.
When to file ROD 14.1
The triggering event is a planned foreclosure sale of the property. The certification on the form says that DC ST § 42-815 bars the sale until the owners have received written notice and the Recorder of Deeds has received a copy of that notice at least 30 days in advance of the sale.
The notice names the sale date and time. That date can be postponed for no more than thirty (30) calendar days from the original date of the foreclosure sale; after that period the notice expires. The amounts section also depends on timing: the additional fees, costs and monthly payments are those reasonably expected through the fifth business day before the sale date, and the fees and costs already incurred are stated as of the date of the notice. The form prints no other deadline.
How to fill out ROD 14.1
Identify the property by Square and Lot
At the top of the form, enter the Square, Suffix and Lot of the property. The same identifiers appear again in the property description and above the amounts section.
List the owners and the sender
Enter the name and address of each owner of the real property encumbered by the deed of trust, mortgage or security instrument. In the From and Telephone spaces, give the name and telephone number of the sender.
Enter the foreclosure sale details
Complete the date (including the year after "20"), the office where the sale will be held and the time, marking A.M. or P.M. The printed text states that the date can be postponed for no more than thirty calendar days.
Record the security instrument
Enter the date the instrument was recorded in the land records of the District of Columbia at the Recorder of Deeds, and the Instrument No.
Identify the maker and the property
Give the maker of the note, with last known address and telephone number. Describe the property (for example, dwelling or condominium unit), its address, and the Square, Parcel No. and Lot.
Enter the note holder's information
Write the name, address and telephone number of the holder of the note.
Fill in the amounts owed
Enter the current balance owed on the note, the amount needed to cure the default, the part of that amount that is fees and costs incurred as of the date of the notice, and the additional fees, costs and monthly payments expected through the fifth business day before the sale.
Name the contact to stop the sale
Give the name, address and telephone number of the person to contact to stop the foreclosure sale.
Complete the certification and mediation lines
Enter the date the notice was sent to the owners by certified mail, return receipt, and first class mail. Enter the Mediation Certificate No. and the Certificate Expiration Date in the spaces provided.
Sign, date and complete the acknowledgment
The note holder, agent or preparer signs and dates the form. In the acknowledgment block, enter the day, month and year, the name of the person acknowledging, the type of authority and the party on whose behalf the instrument was executed; the notary completes the commission details.
Add the return address and download
Fill the "When recorded, mail to" space, check every entry against the property records, then download or print the completed PDF from FillingPDF and deliver it as described under How to submit.
How to submit ROD 14.1
The form is addressed to one recipient: the Government of the District of Columbia, Office of Tax and Revenue, Recorder of Deeds, 1101 4th Street, SW, Washington, DC 20024, phone (202) 727-5374. The form prints no portal, e-mail address, appointment rule or other channel. It also states that the Recorder of Deeds must have received a copy of the notice at least 30 days before the sale.
The owners are notified separately. The signer certifies on the form that the notice was sent to the present owner or owners by certified mail, return receipt, and first class mail, and enters the date it was sent.
The form has a "When recorded, mail to" space for the return address. For questions about the Recorder of Deeds' requirements, call (202) 727-5374. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Allowing the Recorder of Deeds to receive the notice fewer than 30 days before the foreclosure sale, which DC ST § 42-815 prohibits according to the certification on the form.
- Leaving the sale date, the office or the time of the sale blank; the notice is built around the sale date, which can be postponed no more than thirty calendar days.
- Omitting the recording date and instrument number of the security instrument in the land records.
- Leaving out the Square, Suffix, Lot or Parcel No. of the property, or giving only a description without the address.
- Skipping any of the four amounts: current balance owed, amount needed to cure the default, fees and costs incurred, and additional fees, costs and monthly payments expected through the fifth business day before the sale.
- Leaving blank the name, address and telephone number of the person to contact to stop the foreclosure sale.
- Signing the certification without entering the date the owners were sent the notice by certified mail, return receipt, and first class mail.
- Submitting the form unsigned by the note holder, agent or preparer, or with the notary acknowledgment block left incomplete.
Frequently asked questions
What is ROD 14.1?
ROD 14.1 is the Notice of Intention to Foreclose a Residential Property, issued by the DC Office of Tax and Revenue's Recorder of Deeds under DC ST § 42-815. A note holder completes it to give notice of a foreclosure sale, its date and place, the debt and the amount needed to cure the default.
Is ROD 14.1 a DC property tax form?
No. Although it is published by the DC Office of Tax and Revenue, the form concerns the debt secured by a deed of trust, mortgage or other security instrument and the foreclosure sale of the property. It does not report or pay a tax bill.
How many days before the sale must the Recorder of Deeds get the notice?
At least 30 days. The certification on the form says DC ST § 42-815 prohibits a foreclosure sale under a power of sale until the owners have received written notice and the Recorder of Deeds has received a copy of it at least 30 days in advance of the sale.
How long can the foreclosure sale date be postponed?
For no more than thirty (30) calendar days from the original date of the foreclosure sale. The form states that after that period the Notice of Foreclosure expires.
Where do I send the notice to the Recorder of Deeds?
The form is addressed to the Office of Tax and Revenue, Recorder of Deeds, 1101 4th Street, SW, Washington, DC 20024, phone (202) 727-5374. The form names no other channel, so call that number to ask about delivery.
What amounts do I have to enter on the form?
Four: the current balance owed on the note, the amount needed to cure the default, the part of that amount that is fees and costs incurred as of the notice date, and the additional fees, costs and monthly payments expected through the fifth business day before the sale.
How must the owners be notified?
The certification states that the notice was sent to the present owner or owners by certified mail, return receipt, and first class mail. You enter the date it was sent on the line provided in the certification.
Can I fill out ROD 14.1 online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the notice or send it to the Recorder of Deeds; delivery follows the agency's channels described under How to submit.
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