Form ROD 15, Notice of Cancellation of Foreclosure Sale of Real Property or Condominium Unit, is the notice a note holder uses to cancel a foreclosure sale previously noticed on a District of Columbia property. It carries the heading of the Recorder of Deeds at the DC Office of Tax and Revenue (OTR) and sits among the dc property tax and land-records documents on the OTR website. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original is published by OTR at the official link below.
Last updated
What is ROD 15?
Notice of Cancellation of Foreclosure Sale of Real Property or Condominium Unit (ROD 15) is the District of Columbia form by which the holder of a security instrument announces that a foreclosure sale, noticed earlier on a property, is cancelled. It is issued under the Office of Tax and Revenue (OTR), Recorder of Deeds.
The form is printed "Pursuant to Public Law 90-566, approved October 12, 1965." It identifies the earlier notice of foreclosure sale by the date it was recorded in the Office of the Recorder of Deeds and its instrument number. It then identifies the security instrument by recording date and its Liber, Folio and Instrument No. in the land records of the District of Columbia.
The property is described in words (the form gives examples such as a two story brick dwelling, apartment building, vacant lot or condominium unit), with its address and its Square, Suffix and Lot. The form also records the holder of the note, a certification that the notice was sent to the present owner(s) by certified mail, return receipt requested, and a notary acknowledgment block.
The form is addressed "To" the owner or owners of the real property encumbered by the deed of trust, mortgage or security instrument.
Who needs to file ROD 15?
The holder of the note, or the holder's agent, uses ROD 15 when a foreclosure sale that was noticed on a DC property or condominium unit is being cancelled. The form states the notice is cancelled "by the holder of the security instruments," and it is signed by the noteholder or his agent.
Other people appear on the form in these roles:
- Owners: each owner of the real property encumbered by the deed of trust, mortgage or security instrument is listed in the "To" block and is the person to whom the notice is sent.
- Notary Public: the acknowledgment block is completed by a notary before whom the party or parties to the notice personally appeared and executed it.
The form does not describe any use for someone who is not the noteholder or the noteholder's agent, and it is not an application to OTR for a tax benefit or a refund.
When to file ROD 15
Use ROD 15 when the holder of a security instrument decides to cancel a foreclosure sale whose notice was recorded with the Office of the Recorder of Deeds. The form prints no deadline of its own. It does ask for the date on which the cancellation notice was sent to the present owner(s) by certified mail, return receipt requested, so complete that date when the mailing is made. The notary block also carries its own dates, so the notary completes it when the party signs before the notary.
How to fill out ROD 15
Enter the owners and sender phone
In the "To" block list the name and address of each owner of the real property encumbered by the deed of trust, mortgage or security instrument. Enter your phone number on the "From Phone No." line.
Identify the foreclosure sale notice
Enter the date on which the notice of foreclosure sale was recorded in the Office of the Recorder of Deeds and its Instrument # in the statement that the notice is cancelled.
Identify the security instrument
Enter the date the security instrument was recorded in the land records, and its Liber, Folio and Instrument No.
Describe the property
Write a description such as a dwelling, apartment building, vacant lot or condominium unit. Then enter the property address and its Square, Suffix and Lot.
Enter the holder of the note
Under Holder of the Note, enter the name, phone number and address.
Complete the mailing certification
Enter the date the notice was sent to the present owner(s) by certified mail, return receipt requested. Then add the date and the signature of the noteholder or his agent.
Fill in the Return to block
Enter the name and address to which the completed document should be returned.
Arrange the notary acknowledgment
The notary completes the block: the notary's name, the jurisdiction, the name of the party who appeared, the date on the notice, the date given under hand and seal, and the commission expiration.
Review and download the completed PDF
Check names, dates, instrument numbers and the property identification, then download or print the completed PDF from FillingPDF so it can be signed and notarized.
How to submit ROD 15
The form prints no filing method, but its heading names the office: Office of Tax and Revenue, Recorder of Deeds, 1101 4th Street, SW, Washington, DC 20024, phone (202)727-5374. Contact that office to confirm how it accepts the completed notice before you send or deliver it.
- To the owner(s): the certification on the form states that a duly executed Notice of Cancellation of Foreclosure Sale was sent to the present owner(s) by certified mail, return receipt requested; enter the mailing date in that statement.
- Return address: the form has a "Return to:" block where you enter the name and address to which the completed document should be returned.
- Signatures: the noteholder or agent signs and dates the form, and the notary block must be completed.
FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Leaving the "To" block without the name and address of each owner of the real property encumbered by the deed of trust, mortgage or security instrument.
- Omitting the recording date and instrument number of the original notice of foreclosure sale.
- Skipping the Liber, Folio and Instrument No. of the security instrument or its recording date in the land records.
- Giving a description with no address, or leaving out the Square, Suffix and Lot of the property.
- Certifying mailing to the owner(s) without the date, or sending by ordinary mail when the form states certified mail, return receipt requested.
- Submitting the notice without the signature of the noteholder or his agent and the date.
- Leaving the notary acknowledgment unfinished: the notary's name, the place, the dates, the seal and the commission expiration.
- Forgetting the "Return to:" information, so the completed document has nowhere to be sent back.
Frequently asked questions
What is ROD 15 in Washington, DC?
ROD 15 is the Notice of Cancellation of Foreclosure Sale of Real Property or Condominium Unit. It is the form on which the holder of a security instrument cancels a foreclosure sale that was noticed earlier, and it carries the heading of the OTR Recorder of Deeds.
Who signs ROD 15?
The noteholder or his agent signs and dates the form. A notary public then completes the acknowledgment, certifying that the party to the notice personally appeared, executed it and acknowledged it as his, her or their act and deed.
Does ROD 15 have to be notarized?
The form includes a notary acknowledgment block with the notary's name, jurisdiction, dates, seal and commission expiration. It is part of the form, so have the party sign before a notary rather than leaving that block empty.
How do I notify the property owner that a foreclosure sale is cancelled?
The form's certification states that the notice was sent to the present owner(s) by certified mail, return receipt requested. You enter the mailing date in that statement, and the owners are listed in the "To" block.
Where is the Recorder of Deeds that appears on ROD 15?
The form heading lists the Office of Tax and Revenue, Recorder of Deeds, 1101 4th Street, SW, Washington, DC 20024, phone (202)727-5374. Call that number to confirm how the office accepts the completed notice.
What information identifies the property on ROD 15?
The form asks for a description of the property, its address, and its Square, Suffix and Lot. It also asks for the Liber, Folio and Instrument No. of the security instrument and the instrument number of the earlier foreclosure sale notice.
Can I fill out ROD 15 online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, not connected to OTR, and does not file the notice; you handle signing, notarizing, mailing and delivery yourself.
Ready to fill out ROD 15?
Fill out ROD 15 now