The Local Representative Affidavit is a Government of the District of Columbia form, issued under the Board of Industrial Trades and published by the DC Department of Licensing and Consumer Protection (DLCP), in which a District resident agrees to act as local representative for a contractor. The representative accepts and delivers notices, summons and other legal notices for the contractor, and both the representative and a contractor owner, partner or officer sign before a notary. On FillingPDF you can fill out the form online and download or print the completed PDF; the original PDF is published by the DLCP.
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What is Local Representative Affidavit – Washington, DC?
The Local Representative Affidavit is a sworn form of the Government of the District of Columbia, Board of Industrial Trades, in which a District resident agrees to serve as the local representative of a contractor and to accept and deliver legal notices on the contractor's behalf.
The form identifies the contractor by firm name and by Social Security or FEIN number. It then identifies the local representative by name, address and telephone number. The representative states that he or she is a resident of the District of Columbia and agrees to accept and deliver notices, summons or other legal notices for the contractor.
The representative also promises to notify the contractor within five business days of any change in the representative's address or in the terms of the agreement to act as an agent.
The affidavit carries two signatures, one from the local representative and one from a contractor owner, partner or officer, who also gives a printed name and title. A notary public completes the bottom block, which records that the signers appeared before the notary, certified that the information is correct and swore or affirmed it, with a date and notary seal.
The form lists the Board of Industrial Trades office at 1100 4th Street, SW, 2nd Floor, Washington, DC 20024, and the DLCP publishes the PDF.
Who needs to file Local Representative Affidavit – Washington, DC?
A contractor that names a local representative in the District of Columbia uses this affidavit, together with the person who agrees to serve in that role.
- The local representative must be a resident of the District of Columbia, as the form states. He or she gives a name, address and telephone number and signs the agreement to accept and deliver notices, summons or other legal notices for the contractor.
- The contractor is identified by firm name and Social Security or FEIN number. An owner, partner or officer of the contractor signs and prints his or her name and title.
- A notary public completes the notary block after the signers appear and certify the information.
A representative who lives outside the District does not fit the form, because the affidavit is written for a District resident. The form also tells contractors that when the representative's District address changes, they are required to upload a new Local Representative Affidavit showing the new address.
When to file Local Representative Affidavit – Washington, DC
Complete the affidavit when a contractor appoints a local representative in the District of Columbia. The form prints no due date of its own.
After the affidavit is in place, two timing rules appear on it. The representative agrees to notify the contractor within five business days of any change in the representative's address or in the terms of the agreement to act as an agent. And when the representative's District address changes, the contractor is required to upload a new Local Representative Affidavit with the new address.
Because the notary block records that the signers appeared before the notary on the date entered, plan to have the contractor's signer and the representative sign on the same occasion.
How to fill out Local Representative Affidavit – Washington, DC
Enter the contractor's firm information
Write the name of the firm (contractor) and its Social Security or FEIN number at the top of the form.
Enter the local representative's details
On the line after "I", enter the local representative's name, then the representative's address and telephone number. The representative must be a resident of the District of Columbia.
Read the representative's agreement
Review the statement that the representative agrees to accept and deliver notices, summons or other legal notices for the contractor and to notify the contractor within five business days of any address or agreement change.
Add the representative's signature
The local representative signs in the Signature of Local Representative space.
Complete the contractor's signature block
A contractor owner, partner or officer signs, then enters his or her printed name and title.
Have the notary complete the notary block
The notary records the month and year of the sworn or affirmed statement and adds the notary seal and signature, after both signers have appeared and certified the information.
Review and download the completed PDF
Check every entry against the contractor's records, then download or print the completed PDF from FillingPDF and submit it as described under How to submit.
How to submit Local Representative Affidavit – Washington, DC
The form names one submission channel: uploading. It tells contractors to upload a new Local Representative Affidavit with the representative's new District address, and it prints no mailing address or portal link for the upload itself.
- Upload: use the DLCP's upload process for the Board of Industrial Trades. Because the form does not give the location, confirm it with the office before you send the affidavit.
- Board of Industrial Trades contact printed on the form: 1100 4th Street, SW, 2nd Floor, Washington, DC 20024; telephone (202) 442-4320; email [email protected].
Before you submit, make sure the firm name, Social Security or FEIN number, and the representative's name, address and telephone number are complete, that both signatures are in place, that the contractor signer's printed name and title are filled in, and that the notary has completed the notary block with the date and seal. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Naming a local representative who is not a resident of the District of Columbia; the affidavit states that the representative is a District resident.
- Leaving out the contractor's Social Security or FEIN number or the firm name at the top of the form.
- Submitting the form with only one signature; both the local representative and a contractor owner, partner or officer must sign.
- Omitting the printed name and title of the contractor's signer.
- Signing without a notary; the notary block states that the signers appeared before the notary and swore or affirmed the information.
- Not telling the contractor within five business days when the representative's address or the terms of the agreement change.
- Not uploading a new affidavit with the representative's new District address after the representative moves.
Frequently asked questions
What is the Local Representative Affidavit?
It is a Government of the District of Columbia, Board of Industrial Trades form in which a District resident agrees to be the local representative of a contractor. The representative accepts and delivers notices, summons or other legal notices for the contractor.
Who has to sign the Local Representative Affidavit?
Two people sign: the local representative and a contractor owner, partner or officer, who also prints his or her name and title. A notary public then completes the notary block confirming that the signers appeared and certified the information.
Does the local representative have to live in DC?
Yes. The affidavit states that the representative is a resident of the District of Columbia, and the representative gives a District address on the form. A person who is not a District resident cannot truthfully sign it.
Does the Local Representative Affidavit need to be notarized?
The form includes a notary block recording that the signers appeared before the notary, certified the information and swore or affirmed it, with a date and seal. Have it completed by a notary public before you submit the affidavit.
What happens if the local representative moves?
The representative agrees to notify the contractor within five business days of any address change. The contractor is then required to upload a new Local Representative Affidavit showing the representative's new District address.
Where do I submit the Local Representative Affidavit?
The form tells contractors to upload the affidavit but prints no portal link. Confirm the upload location with the Board of Industrial Trades at 1100 4th Street, SW, 2nd Floor, Washington, DC 20024, (202) 442-4320 or [email protected].
Can I fill out the Local Representative Affidavit online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service: it does not submit the affidavit or arrange notarization, so you still follow the DLCP's channels.
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