Change of Contractor Permit Documents Required – Cape Coral, FL

Change of Contractor Permit Documents Required is a one-page checklist from the City of Cape Coral Building Division that names the documents needed to process a change of contractor on a building permit, with a block of internal steps staff complete after approval.

The checklist has seven numbered items:

• a Change of Contractor Notification Letter and Termination Letter, signed by the property owner of record and sent by certified mail to the previous contractor to release them from the project;
• the certified receipt showing the name and address where the letter was sent;
• the Change of Contractor Form, signed by the contractor and the owner builder;
• a Notice of Commencement (NOC) listing the new contractor, if applicable;
• an Owner/Builder Affidavit, if the owner of record is applying for the change;
• an Extension Request Form, if the permit has expired;
• Subcontractor Forms, if applicable.

The form also has a Permit #, Date and Initials line. Below it, a section marked "For Internal Processing Only" lists what the city does once a change is approved: update the permit contact, add the Change of Contractor fees (both the deposit and the balance) and invoice them, add a miscellaneous fee amount, email the new contractor that the change was approved, and enter an internal note. It ends with a Building Official or designee approval signature and date, and a space for rejection notes. The checklist is not the Change of Contractor Form itself, which is a separate document listed as item 3. The city's Permit Document Center lists this checklist among its Documents/Reports.

Anyone who needs to replace the contractor on a permit issued by the City of Cape Coral uses this checklist to assemble the package. The items name the people involved:

• The property owner of record signs the Change of Contractor Notification Letter and Termination Letter that releases the previous contractor.
• The contractor and the owner builder sign the Change of Contractor Form.
• An owner of record who is applying for the change on their own behalf also supplies an Owner/Builder Affidavit.
• The new contractor is listed on the Notice of Commencement (NOC), if one is applicable.

Some items depend on the situation. An Extension Request Form is needed only if the permit is expired. Subcontractor Forms are needed only if applicable. The checklist does not describe who may sign for an owner, so a representative should ask the Building Division what it accepts. It also does not cover other permit changes, such as a change of qualifier, which the city's Permit Document Center lists under a separate guideline.

The triggering event is a decision to change the contractor on a permit. The checklist sets no calendar deadline. The sequence it implies starts with the owner's notification and termination letter, sent by certified mail to the previous contractor, and the certified receipt that proves where it was sent.

If the permit has expired, the Extension Request Form is part of the package, so it belongs with the other documents rather than after them. Once the Building Official or designee approves the change, the city completes its internal steps: it updates the permit contact, adds the Change of Contractor fees (deposit and balance), and emails the new contractor that the change was approved. The checklist gives no processing time.

The checklist names no mailing address, portal, email or appointment rule of its own; it tells you which documents the City of Cape Coral Building Division needs and records the approval or rejection.

• Letter to the previous contractor: the Change of Contractor Notification Letter and Termination Letter goes by certified mail, and you keep the certified receipt with the name and address where it was sent.
• Package for the Building Division: assemble the seven items that apply. The Building Official or designee signs and dates the approval, or records rejection notes.
• Forms and updates: the city publishes this checklist and related documents, including the Extension Request, SubContractor Form and Notice of Commencement, in its Permit Document Center on capecoral.gov. Ask the Building Division how it wants the completed package delivered.

A fee applies: the city adds the Change of Contractor fees, both a deposit and a balance, after approval. The checklist prints no amount, so ask the Building Division for it. FillingPDF lets you fill out and download the PDF; submission follows the channels above.