The Use of Private Property Authorization is a City of Cape Coral form in which a property owner gives permission to hold a named event on their private property on a stated date and time. It is one of the forms in the Cape Coral permit process for special events, and the city requires it for any event on private property. On this page you can fill out the form online on FillingPDF and download or print the completed PDF. The original PDF and the special event process are published by the City of Cape Coral.
Last updated
What is Use of Private Property Authorization – Cape Coral, FL?
The Use of Private Property Authorization is a City of Cape Coral form on which the owner of a property authorizes the use of that private property for a specific event, on a specific date and time, so the event can go forward under the city's special event permit process.
The form is short. It records the event name, the event date and time, the property owner's printed name, and the property being authorized: its address, Strap# and Block and Lot#. The form notes that the Strap# and the Block and Lot# can be found by running a property search on the Lee County Property Appraisal website, www.leepa.org. It also asks for the owner's phone number, in case the city needs to reach the owner, followed by the owner's signature and the date.
The city lists the form among the documents of its Special Event Permit Process, next to the Special Event Permit Application, the Special Event Permit Checklist, the Food & Cooking Notice, the Police Detail Application and the Special Event Signature Survey. It is not the permit application itself: it is a supporting document that proves the owner agrees to the event. The City of Cape Coral Building Division is the agency named for this document.
Who needs to file Use of Private Property Authorization – Cape Coral, FL?
The form is used by the organizer of any event held on private property in Cape Coral, because the city says the Private Property Authorization form must be used for any event on private property. The person who signs it is the property owner, not the event organizer: the form asks for the owner's printed name, phone number, signature and date.
- Event organizers applying for a special event permit on land they do not own collect the owner's signature before submitting the permit package.
- Property owners complete the property and signature lines to authorize the event named on the form.
The city's process page ties the form to private property only. Events on City property are described there with a different requirement, event insurance, and the page does not link this authorization to them. The form does not describe signing on the owner's behalf, so any question about a representative signing should go to the city.
When to file Use of Private Property Authorization – Cape Coral, FL
The authorization is needed whenever you apply for a special event permit for an event on private property. The city says the completed form must be submitted with the permit package, so it goes in at the same time as the rest of the application documents. No separate due date is printed on the form.
The authorization covers only the event name, date and time written on it, so complete it once those details are settled. Once the city receives a Special Event Permit Application, a staff member from the Special Events Division contacts the organizer to review the process and any additional items required. Very large or complex events may also need a meeting with the Special Events Committee before the event date.
How to fill out Use of Private Property Authorization – Cape Coral, FL
Enter the event name
In the Event Name line, write the name of the event exactly as it appears on your special event permit package.
Enter the event date and time
In Event Date and Time, write the date and time of the event. The owner's authorization applies to this date and time.
Print the property owner's name
In Property Owner Name (print), print the full name of the owner of the private property, not the event organizer.
Enter the property address
In the Address line, write the address of the private property the owner is giving permission to use.
Look up and enter the Strap#
Enter the Strap# for the property. The form says it can be found with a property search on the Lee County Property Appraisal website, www.leepa.org.
Enter the Block and Lot#
In Block and Lot#, write the block and lot numbers for the property, using the same property search at www.leepa.org.
Add the owner's phone number
In Property Owner Phone Number, enter a number where the owner can be contacted if needed.
Have the owner sign and date
The property owner signs on Property Owner Signature and enters the date on Date.
Review and download the completed PDF
Check that the owner's name, address, Strap#, Block and Lot# and the event details match. Download or print the completed PDF from FillingPDF and include it in the permit package as described under How to submit.
How to submit Use of Private Property Authorization – Cape Coral, FL
The completed, signed form is submitted to the City of Cape Coral as part of the special event permit package; the form names no separate channel of its own.
- With the permit package: the city's Special Event Permit Process page says the completed Use of Private Property Authorization must be submitted with the permit package.
- To the Special Events Division: the same page says the Special Event Permit Application is presented to the Special Events Division, so the package follows that route. Check the process page for current instructions: https://www.capecoral.gov/community/special_events/special_event_permit_process.php.
Make sure the property owner has signed and dated the form before it goes in. A fee is mentioned on the city's page for the Special Event Permit Application, not for this form; ask the city for current fee details. FillingPDF lets you fill out and download the PDF; submission follows the city's channels above.
Common mistakes to avoid
- Submitting the form without the property owner's signature; the city says it needs to be signed by the property owner.
- Having the event organizer sign instead of the property owner, when the form asks for the owner's signature and printed name.
- Sending the form on its own instead of with the special event permit package.
- Leaving the Strap# or the Block and Lot# blank instead of looking them up through a property search at www.leepa.org.
- Omitting the event date and time; the authorization is given only for the date and time listed on the form.
- Treating this form as the permit application; the Special Event Permit Application is a separate form.
- Using this form for an event on City property; the city ties it to events on private property.
Frequently asked questions
What is the Use of Private Property Authorization?
It is a City of Cape Coral form on which a property owner authorizes the use of their private property for a named event on a stated date and time. The city requires it for any event on private property as part of the special event permit package.
Do I need this form for a Cape Coral permit for my event?
Yes, if the event is on private property. The city's Special Event Permit Process page says the Private Property Authorization form must be used for any event on private property and submitted with the permit package.
Who has to sign the Use of Private Property Authorization?
The property owner. The city says the form needs to be signed by the property owner, and the form asks for the owner's printed name, phone number, signature and date. The event organizer does not sign in the owner's place.
Where do I find the Strap# and Block and Lot# for the form?
Run a property search on the Lee County Property Appraisal website, www.leepa.org. The form itself says the Strap# and the Block and Lot# information can be found there.
Do I submit this form by itself or with other documents?
With the rest of the special event permit package. The city's page says the completed form needs to be submitted with the permit package, alongside any other forms that apply to your event.
Is this form the special event permit application?
No. It is a supporting document. The Special Event Permit Application is a separate form listed on the city's process page, along with the checklist, Food & Cooking Notice, Police Detail Application and Signature Survey.
Can I fill out the Use of Private Property Authorization online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not submit the form to the City of Cape Coral; you submit it with your permit package through the city's channels.
Ready to fill out Use of Private Property Authorization – Cape Coral, FL?
Fill out Use of Private Property Authorization – Cape Coral, FL now