The Data Request, printed on the form as Request for Data Run or Property Information, is the order form of the Palm Beach County Property Appraiser's Public Services office. It is one of the Palm Beach County property tax forms and resources the Property Appraiser publishes, and it is the one you use to ask for a data run, an owners list, labels or radius maps, including for variance requests. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original PDF is published by the Property Appraiser at pbcpao.gov.
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What is Data Request – Palm Beach County, FL?
The Data Request, titled Request for Data Run or Property Information on the printed form, is the Palm Beach County Property Appraiser form for ordering a data run, such as owners lists, labels or radius maps, for an area or description you provide.
The form is issued by the Property Appraiser's Public Services office in West Palm Beach. It collects who is ordering (company and/or individual, address, telephone number(s) and email address), an optional radius in feet from a starting point, Property Control Numbers (PCNs) for variances, and a description of the run or area requested under Public Records.
You then mark the amount needed for each product the form lists:
- Variance request
- Label PDF
- Label sets printed
- Radius map sets printed
- Radius map PDF
- Owners list printed
- Owners list PDF
- Excel format
By signing, the orderer states that the order will be processed only as marked or as indicated on the form, and accepts responsibility for any charges incurred in processing it. The form adds that the office may call to request payment in advance or a non-refundable deposit before the work is processed. The block marked Office Use Only, with the order number and the date received, is for the office, not for you.
The form is an order for records and lists. It is not an application for an exemption or a payment of any tax bill.
Who needs to file Data Request – Palm Beach County, FL?
Any company or individual who wants the Palm Beach County Property Appraiser's Public Services office to run data or provide property information files this request. The form asks for the name of the company and/or individual, so it serves both businesses and private persons.
It is also the form the office prints for variance work. It has a line for Property Control Numbers (PCNs) for variances and a Variance request box, and the contact line names the Public Service Department - Variances.
Typical uses are limited to what the form lists: an owners list, labels, radius maps, or a description of an area or run in the Public Records section. If you need a radius, the form makes that entry optional and asks for the number of feet from the starting point.
The person who signs accepts responsibility for the charges, so the signer should be the person or the company representative who will pay. The form does not describe any special rules for representatives, and it names no exclusions; questions about whether your request fits can go to Public Services at 561.355.2881.
When to file Data Request – Palm Beach County, FL
Submit the Data Request whenever you need a data run or property information from the Palm Beach County Property Appraiser. No filing deadline or season is printed on the form, so it is used on demand.
Timing matters in one respect: the office processes the order only as marked or as indicated, and it may call to ask for payment in advance or a non-refundable deposit before the work is processed. Have your contact details ready and keep the phone number on the form reachable so that the call does not delay the order.
If you are preparing a variance request, gather the Property Control Numbers (PCNs) before you complete the form, since the form has lines for them.
How to fill out Data Request – Palm Beach County, FL
Enter your name and address
Print the name of the company and/or individual ordering, then the address. The form asks you to print both.
Add phone and email
Enter your telephone number(s) and your email address so the office can contact you, including about payment.
Set an optional radius
If you need a radius, enter the number of feet from the starting point on the Radius line. The line is marked optional and applies where needed.
List PCNs for variances
For variance work, write the Property Control Numbers (PCNs) on the lines provided.
Describe the run or area
Under Public Records - Description of run or area requested, describe the data run or the area you want.
Mark the amounts needed
Under Indicate amount needed, enter a quantity beside each product you want: Variance request, Label PDF, Label sets printed, Radius map sets printed, Owners list printed, Excel format, Radius map PDF or Owners list PDF.
Print the contact name
Enter the contact name for the order at the line marked Print contact name.
Sign and date the request
Sign and date the form after reading the statement that you are responsible for any charges incurred. Leave the Office Use Only area blank.
Review and download the PDF
Check that each product you want is marked, then download or print the completed PDF from FillingPDF and send it through the contacts described under How to submit.
How to submit Data Request – Palm Beach County, FL
The form prints the contact details of the Public Services office instead of a separate return instruction, so deliver the completed request through one of these contacts:
- Mail or in person: Public Services, Palm Beach County Property Appraiser, 301 North Olive Ave., West Palm Beach, FL 33401.
- Phone: 561.355.2881.
- Fax: 561.355.1528.
- Email: [email protected] (contact: Public Service Department - Variances, Property Appraiser Public Records).
Confirm with the office which channel it prefers for your type of order. Sign and date the form before sending it; the order is processed only as marked or as indicated.
A charge applies to processing the order, and the office may call to request payment in advance or a non-refundable deposit before it does the work. The form states no amounts: ask Public Services for the current charges. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Leaving the box for the product you want unmarked: the order is processed only as marked or as indicated on the form.
- Writing in the Order # or Date Received lines; they sit at the top of the form for the office's use.
- Skipping the Property Control Numbers (PCNs) for variances when requesting variance work.
- Entering a radius without the number of feet from the starting point; the form asks for feet.
- Giving only a vague area under Public Records - Description of run or area requested instead of describing the run or area.
- Sending the form unsigned or undated; the signature and date block follows the charges statement.
- Ignoring the office's call about payment in advance or a non-refundable deposit, which the form says may come before processing.
- Omitting a telephone number or email address, which the office would use to reach you about the order.
Frequently asked questions
What is the Palm Beach County Property Appraiser Data Request?
It is the Property Appraiser's order form, titled Request for Data Run or Property Information. You use it to ask Public Services for a data run, owners lists, labels or radius maps, described by an area or by Property Control Numbers for variances.
Is the Palm Beach County property tax data request form free?
The form says you are responsible for any charges incurred in processing the order, and that the office may call to request payment in advance or a non-refundable deposit. It prints no amounts; call Public Services at 561.355.2881 for the current charges.
Where do I send the Palm Beach County data run request?
The form lists Public Services at 301 North Olive Ave., West Palm Beach, FL 33401, phone 561.355.2881, fax 561.355.1528 and email [email protected]. It prints no separate return instruction, so confirm the preferred channel with the office.
What can I order with the Data Request form?
The form lists a variance request, label PDFs, printed label sets, printed radius map sets, radius map PDFs, printed owners lists, owners list PDFs and Excel format. You mark the amount you need for each, and the order is processed only as marked.
What are PCNs on the Data Request form?
PCNs are Property Control Numbers. The form has lines to list the PCNs for variances, which you use when your request concerns a variance. Fill them in alongside the description of the run or area requested.
Is the radius on the Data Request required?
No. The form marks the radius as optional, to be used where needed. If you want one, enter the number of feet from the starting point on that line.
Can I fill out the Data Request online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not submit the request to the Property Appraiser; you send it through the office's contacts.
Who do I contact with questions about my data run order?
The form names the Public Service Department - Variances, Property Appraiser Public Records, at 561.355.2881 (fax 561.355.1528) or [email protected]. The Public Services manager's office is at 301 North Olive Ave., West Palm Beach, FL 33401.
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