CCC 846 is the application a cooperative files with the USDA Commodity Credit Corporation (CCC) to be approved as a Cooperative Marketing Association (CMA) for marketing assistance loans and loan deficiency payments (LDPs). It collects the cooperative's legal and incorporation details, its contacts and authorized signers, its membership, board and equity figures, the commodity volumes it asks to handle, and two signed certifications. On this page you can fill out the form online on FillingPDF and download or print the completed PDF. The original is published by the agency at forms.sc.egov.usda.gov, and the application is sent to the USDA Farm Service Agency (FSA) Price Support Division, not through this site.
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What is CCC-846?
Form CCC-846, Application for Approval of Cooperative Marketing Association for Loan and Loan Deficiency Payments (LDP), is the U.S. Department of Agriculture form a cooperative uses to ask the Commodity Credit Corporation (CCC) for approval to take part in the Cooperative Marketing Association (CMA) program.
The application has 22 items. Items 1 to 13 identify the cooperative: legal name, headquarters, the CMA program location, the state statute, date and state of incorporation, mailing addresses, contact person and IRS tax ID number. Item 14 lists employees authorized to conduct CCC business, each with a signature. Items 15 to 19 report voting members, board members, equity, fiscal year end and member cooperatives. Item 20 requests authorized commodity volumes by crop, with a printed list from barley to wool plus an "Other" line. Items 21 and 22 are the required board resolutions and the certification.
The information is used to decide whether the cooperative is eligible to take part in and receive benefits under the loan and LDP programs. The form cites 7 C.F.R. Part 1425 (Cooperative Marketing Associations) among its authorities. Providing the information is voluntary, but the form says that failing to provide it results in a determination of ineligibility.
Form CCC-846 is the application itself. It is submitted with the cooperative's Articles of Incorporation, Uniform Marketing Agreement and related documents.
Who needs to file CCC-846?
Cooperatives that want CCC approval to take part in the CMA program for loans and LDPs complete Items 1 through 22 of Form CCC-846, according to the agency's instructions.
- Cooperatives handling commodities other than cotton enter in Item 3 the CMA office address that will prepare loan and LDP documents.
- Cooperatives handling cotton enter in Item 3 the CMA's headquarters office city and state. FSA uses Item 3 to determine which FSA office will service the CMA.
- The cooperative's Secretary signs and dates the board resolution certification in Items 21A and 21B.
- An authorized official of the cooperative signs the certification in Item 22, with title and date.
- Employees authorized to conduct CCC business are named in Item 14 and each signs there.
A cooperative's board of directors must adopt the required resolutions before the Secretary signs. The form is for the cooperative as an entity; the instructions do not provide for individual producers to complete it.
When to file CCC-846
File Form CCC-846 when the cooperative wants to be approved as a CMA for loans and LDPs. The form and its instructions set no calendar deadline.
Before filing, the cooperative's board of directors must adopt the resolutions printed in Item 21 and make them part of the official minutes of that board meeting; the date of the meeting is entered on the form. After filing, if any cooperative document submitted with the application is changed by revision, amendment or board resolution, the certification in Item 22 commits the cooperative to promptly send a copy of the revised document to the Director, Price Support Division. For Item 20, the instructions ask for the last complete crop year for which the cooperative has records.
Documents you need
- The cooperative's Articles of Incorporation, submitted with the original application.
- The cooperative's Uniform Marketing Agreement, submitted with the original application.
- Any related documents the cooperative submits with the application; the certification in Item 22 says the articles and marketing agreements, with any amendments, must be true and correct current copies.
- Board resolutions adopted at a board meeting and made part of the official minutes, as Item 21 requires, with the meeting date entered on the form.
How to fill out CCC-846
Enter the cooperative's name and offices
Item 1: the legal name of the Cooperative Marketing Association. Item 2: the complete headquarters office address. Item 3: for commodities other than cotton, the CMA office address that will prepare loan and LDP documents; for cotton, the headquarters office city and state.
Enter incorporation details
Item 4: the state statute under which the cooperative is incorporated. Item 5: the date of incorporation in MM/DD/YYYY format. Item 6: the state of incorporation.
Enter the mailing addresses
Item 7: the regular mail address where the cooperative wants CMA program information sent. Item 8: the overnight mail address, which cannot be a P.O. Box.
Enter contact details and tax ID
Items 9A and 9B: the name and title of the official contact person for the CMA program. Item 10: the IRS tax ID number. Items 11 to 13: the contact person's business telephone, the fax number and the e-mail address, with area codes.
List employees authorized for CCC business
Item 14: for each employee, enter the printed name (A) and title (B). Each person named signs in column C.
Report voting and board members
Item 15: active (A) and inactive (B) voting members as of the last annual meeting, with the total in C. Item 16: board members who are active members (A) and other board members (B), including inactive, state-appointed and outside directors, with the total in C.
Report the cooperative's equity
Item 17: enter equity allocated to active members (A), to inactive members (B), unallocated (C) and owned by nonmembers (D). Enter the total in E; it should equal the sum of A through D.
Enter fiscal year end and member cooperatives
Item 18: the date the fiscal year ends, in MM/DD/YYYY format. Item 19: the number of cooperatives, if any, that are members of this cooperative.
Request commodity volumes
Item 20: for each commodity for which the cooperative wants loans or LDPs, enter the last complete crop year with records in column B. Enter member, non-member and member cooperative volumes in columns D, E and F, in the units shown. Use "Other" only for a commodity and unit authorized by law.
Total the volume columns
Column G is the sum of D, E and F for each commodity. Row H gives the totals for columns D, E, F and G.
Record the board resolutions
Item 21: enter the date of the board meeting where the required resolutions were adopted. The cooperative's Secretary signs in 21A and dates the certification in 21B.
Sign the certification
Item 22: read the certification, then have an authorized official of the cooperative sign (22A), enter the title (22B) and date it (22C) in MM/DD/YYYY format.
Review, download and assemble the package
Check every item against the instructions, then download or print the completed PDF from FillingPDF. Attach the Articles of Incorporation, Uniform Marketing Agreement and related documents, and submit as described under How to submit.
How to submit CCC-846
Form CCC-846 is submitted by mail or, for cooperatives with USDA access credentials, electronically.
- By mail: Send the original completed application with the Articles of Incorporation, Uniform Marketing Agreement and related documents to: Director, Price Support Division, USDA, Farm Service Agency, STOP 0512, Room 4095-S, 1400 Independence Avenue, SW, Washington, DC 20250-0512. The printed form shows "Room 4095"; the separate instructions give "Room 4095-S".
- Express delivery: Include the room number in the delivery address, or the item will not reach the Price Support Division.
- Electronically: Cooperatives that have established electronic access credentials with USDA may transmit the form electronically to the Price Support Division. These features are available only to customers with credentials; the instructions direct others to the USDA eForms website to set them up.
The form names no other channel and states no fee. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Entering a P.O. Box in Item 8, Overnight Mail Address; the instructions say this address cannot be a P.O. Box.
- Sending the package by express delivery without the room number in the address; the form says the item will not reach the Price Support Division.
- Entering the street address in Item 3 for a cotton cooperative; cotton cooperatives enter the headquarters office city and state.
- Entering a total in Item 17E that does not equal the sum of Items 17A, 17B, 17C and 17D.
- Using the "Other" line in Item 20 for a commodity or unit not authorized by law.
- Leaving out the Articles of Incorporation or the Uniform Marketing Agreement, which the instructions say go with the original application.
- Having someone other than the cooperative's Secretary sign Items 21A and 21B, or an unauthorized person sign Item 22.
- Not entering the date of the board meeting where the Item 21 resolutions were adopted.
- Making a false statement on the application; the penalty statement provides for a fine, imprisonment or both.
Frequently asked questions
What is CCC 846 used for?
CCC 846 is the application a cooperative files to request approval from the Commodity Credit Corporation to take part in the Cooperative Marketing Association program for loans and loan deficiency payments (LDPs). It is filed by the cooperative itself.
Where do I mail Form CCC-846?
Mail the original to Director, Price Support Division, USDA, Farm Service Agency, STOP 0512, Room 4095-S, 1400 Independence Avenue, SW, Washington, DC 20250-0512. For express delivery, include the room number or the item will not reach the division.
What do I send with Form CCC-846?
Send the original application with the cooperative's Articles of Incorporation, Uniform Marketing Agreement and any related documents. Item 22 certifies that these are true and correct current copies, including any amendments.
Can I file Form CCC-846 electronically?
Yes, but only if the cooperative has established electronic access credentials with USDA. The instructions say the transmission features are available to credentialed customers only, and point others to the USDA eForms website to set up access.
Who has to sign Form CCC-846?
Three signatures appear on the form. Employees authorized for CCC business sign in Item 14C, the cooperative's Secretary signs the resolution certification in Item 21A, and an authorized official signs the certification in Item 22A with title and date.
What board resolutions does Item 21 require?
The board of directors must adopt resolutions that the CMA Program handbooks have been read and will be followed, and that the cooperative will not discriminate against producers or employees as the form describes. They become part of the board meeting minutes.
What happens if I give false information on the application?
The penalty statement cites Section 15(a) of the CCC Charter Act, which provides for a fine, imprisonment or both for a knowingly false statement made to influence CCC action or obtain money. Civil liability may also apply.
Can I fill out CCC 846 online on FillingPDF?
Yes. You can fill out the fillable PDF on FillingPDF and download or print it. FillingPDF is an independent service and does not submit the application to USDA; you send it through the agency's channels.
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