The Performance Report, FAA Form 5100-140, is the form the Federal Aviation Administration (FAA) provides for sponsors of Airport Improvement Program (AIP) grants to report how a non-construction project is progressing against its baseline goals. It records the reporting period, task schedules, reasons for slippage, cost overruns and effects on other airport projects. On FillingPDF you can fill out the Performance Report online and download or print the completed PDF; the FAA publishes the original form at faa.gov, and reports reach the FAA through its own channels.
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What is FAA 5100-140?
FAA Form 5100-140, Performance Report, is the Federal Aviation Administration form on which an airport sponsor reports actual accomplishments against the baseline performance goals of an AIP grant-funded non-construction project during a reporting period.
The form is issued by the FAA's Office of Planning and Programming (APP-500) under OMB control number 2120-0569, with an expiration date of 12/31/2026. The FAA's burden statement says responses are required under 49 U.S.C. Section 47105 to retain a benefit and to meet the reporting requirements of 2 CFR 200, and estimates about 8 hours per response.
The form has these parts:
- Header: date submitted, grant number, airport, location and who submitted it.
- The reporting period and the grant period of performance.
- A table of tasks with baseline schedule, revised schedule and completion date.
- Explanation for slippage of goals, summary of cost overruns, and two impact checkboxes: one for other AIP funded projects, one for Passenger Facility Charge (PFC), Facilities and Equipment (F&E) or owner-funded projects.
Page 3 defines the terms used, such as baseline schedule, performance goal and period of performance, and lists the milestones the FAA expects sponsors to track for design-only, land, planning and equipment projects.
This form is not used for construction projects. For those, the FAA has determined that FAA Form 5370-1, Construction Progress and Inspection Report, satisfies the performance reporting requirement.
Who needs to file FAA 5100-140?
Sponsors that have received AIP grants for non-construction projects use FAA Form 5100-140 to report performance. The FAA instructions on the form give four project types with common milestones to track:
- Design-only projects, for example the A/E contract, notice to proceed and final plans and specifications.
- Land projects, for example property closure and recording the grant with the local Register of Deeds.
- Planning projects, for example the planning consultant agreement and approval of the Critical Design Aircraft/Forecast.
- Equipment (non-construction) projects, for example soliciting bids, award of contract and acceptance inspection.
Sponsors may track additional milestones for their own benefit.
Do not use this form for a construction project. The form states that a sponsor of a construction project satisfies the requirement by submitting FAA Form 5370-1, described in Advisory Circular 150/5370-6, to the Airport District Office (ADO) at least quarterly.
The FAA may require more frequent reports from sponsors it considers at elevated risk for non-compliance with grant terms and conditions.
When to file FAA 5100-140
Submit each Performance Report within 30 days of the end of the reporting period. A sponsor must report at least annually, but not more often than quarterly, until the grant period of performance end date or until the non-construction project is complete (2 CFR § 200.328).
The FAA may require reports more often, for example monthly, from sponsors it considers at elevated risk for non-compliance with grant terms and conditions. Do not submit reports in batches at the end of the project.
If a significant development, such as a major schedule or project cost change, occurs between reports, the sponsor must notify the FAA Airport District Office (ADO). The ADO may then require an additional Performance Report.
The form defines the grant end date as generally 1,460 days from the grant start date, which is the date the sponsor executed the grant agreement.
How to fill out FAA 5100-140
Enter the header details
Fill in Date Submitted, Grant Number, Airport, Location and Submitted by at the top of page 1.
Enter the reporting period
Give the Period Start Date and Period End Date. The reporting period is the intermediary timeframe the current report addresses.
Enter the grant period of performance
Enter the Grant Start Date, the date the sponsor executed the grant agreement, and the Grant End Date, generally 1,460 days from the start date.
List tasks against baseline goals
In the Actual Accomplishments vs. Baseline Performance Goals table, list each task item with its Baseline Schedule, Revised Schedule and Completion Date. The baseline is the date set when the grant was executed.
Explain any slippage of goals
For tasks where baseline goals were not met, explain why and provide a revised schedule for all subsequent task items based on the estimated impact.
Summarize cost overruns
In Summary of Cost Overruns, give additional costs, change orders and similar items for this period.
Answer the AIP impact question
Check No Impact only if no other AIP funded project is affected. Otherwise check Potential Impact and identify the affected projects.
Answer the PFC, F&E or owner-funded question
Check No Impact only if there is no impact to PFC, F&E or owner-funded projects. Otherwise check Potential Impact and identify them.
Review, download and send
Check the dates and task table against the terminology on page 3, then download or print the completed PDF from FillingPDF and send it as described under How to submit.
How to submit FAA 5100-140
The form itself offers one channel: a Submit by Email button on page 2. It prints no email address, mailing address or portal, so confirm where to send the report with your FAA Airport District Office (ADO).
- Regular reports: send each report within 30 days of the end of the reporting period, not in batches.
- Between reports: if a major schedule or cost change occurs, notify the ADO. The ADO may require an additional Performance Report.
- Do not send reports to the Fort Worth address on the form: the Information Collection Clearance Officer, Federal Aviation Administration, 10101 Hillwood Parkway, Fort Worth, TX 76177-1524, is where comments on the burden estimate go.
The FAA's document page lists APP-500, Office of Planning and Programming, as the office responsible for the form, with a contact name, email and phone number. FillingPDF lets you fill out and download the PDF; submission follows the FAA's channels described above.
Common mistakes to avoid
- Using Form 5100-140 for a construction project; the form says sponsors of construction projects submit FAA Form 5370-1 instead.
- Submitting the report later than 30 days after the end of the reporting period.
- Holding reports and submitting them in batches at the end of the project, which the form prohibits.
- Failing to notify the Airport District Office (ADO) of a major schedule or project cost change that occurs between reports.
- Leaving out the explanation for slippage and a revised schedule for all subsequent task items when baseline goals are not met.
- Checking No Impact on an impact question when there is any impact; the form says to check it only if there is none, and to check Potential Impact and identify the impacts otherwise.
- Sending the completed report to the Fort Worth Information Collection Clearance Officer, whose address is for comments on the burden estimate.
Frequently asked questions
What is the FAA Performance Report (Form 5100-140)?
FAA Form 5100-140, Performance Report, is the form AIP grant sponsors use to report progress on a non-construction project against baseline performance goals, including schedule slippage, cost overruns and impacts on other airport projects.
Who has to file FAA Form 5100-140?
Sponsors that received AIP grants for non-construction projects, such as design-only, land, planning and equipment projects. Sponsors of construction projects do not use it; they submit FAA Form 5370-1, Construction Progress and Inspection Report, to the ADO.
How often is the Performance Report due?
At least annually but not more than quarterly, until the grant period of performance end date or project completion, and each report within 30 days of the end of its reporting period. The FAA may require monthly reports from sponsors at elevated risk for non-compliance.
What do I do if a major change happens between reports?
Notify the FAA Airport District Office (ADO) if a significant development, such as a major schedule or project cost change, occurs between Performance Reports. The ADO may then require you to submit an additional Performance Report.
Where do I send FAA Form 5100-140?
The form has a Submit by Email button on page 2 but prints no address. Confirm the destination with your FAA Airport District Office. The Fort Worth address on the form is for burden-estimate comments, not for reports.
Can I fill out the Performance Report online on FillingPDF?
Yes. You can fill out the fillable PDF online on FillingPDF and download or print it. FillingPDF is independent of the FAA and does not submit the report; you send it through the FAA's channels.
What does Grant End Date mean on the form?
It is the end of the grant period of performance, generally 1,460 days from the grant start date. The Grant Start Date is the date the sponsor executed the grant agreement.
Do I need to explain missed goals on the Performance Report?
Yes, when baseline goals are not met. The form asks for an explanation for those tasks and a revised schedule, based on the estimated impact of the slippage, for all subsequent task items.
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