The construction progress report on Form GSA 184A is the General Services Administration (GSA) sheet that breaks a construction contract into work items and tracks the value of work completed and materials stored. The contracting officer or an authorized representative prepares it for construction contracts awarded under the new construction and repair and alteration programs. On FillingPDF you can fill out the form online and download or print the completed PDF; the original PDF is published by GSA at gsa.gov.
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What is GSA 184A?
Form GSA 184A, Construction Progress Report (Work Branch Breakdown) is the General Services Administration form that lists the work items of a construction contract and shows, for each one, how much work and how many accepted materials are in place at the time of the report. The printed title on the form reads "Construction Progress Report (Work Breakdown)".
The sheet opens with identifying boxes: page of pages, report number, date, contract number, task order number and option number. Below them is a table with one row per work item and these columns:
- (1) Work Item, the work breakdown structure of the original contract.
- (2) Total Value of Work Item.
- (3) Value of Work Completed, split into (a) Previous Value and (b) Current Value.
- (4) Value of Materials.
- (5) Total Value of Completed Work and Materials.
A TOTAL row closes the table. All value columns are marked "Dollars Only."
The GSA instructions on the back say the form provides part of the necessary documentation on construction progress. Payment of bonds is not recorded here: it is recorded separately on the 184, item 11. The revision printed on the form is GSA 184A (REV. 3/2015).
Who needs to file GSA 184A?
GSA 184A is prepared by the contracting officer or his or her authorized representative. The instructions say it is used on all construction contracts awarded under the new construction and repair and alteration programs, regardless of Delivery Method.
Contract types the instructions single out:
- Design Build contracts: list the design components separately from the actual construction work in Column 1.
- Construction Manager as Constructor (CMc) contracts: list Design Phase Services as an individual component in Column 1.
- Contracts with bonds: note the bonds as the first item on the form.
The instructions do not describe a role for anyone other than the contracting officer and the authorized representative, and they do not extend the form to contracts outside the programs named above.
When to file GSA 184A
Complete a copy of GSA 184A promptly prior to payment requests. The instructions also say the information on the form must be kept current, so the report is brought up to date each time progress is recorded for a new payment request.
Column 3 supports that cycle: sub-column (a) carries the cumulative amount completed through the previous report, and sub-column (b) shows the amount completed since that report. The report number and date at the top identify which report in the series you are completing.
Bonds follow their own timing. Enter the bond amount in Column (2) as the first item, and record it in Column 5 only once it has been paid. The form prints no other due date.
How to fill out GSA 184A
Complete the report identification boxes
Enter the page of pages, report number, date, contract number, task order number and option number in the boxes at the top of the form.
List the bonds first
If the contract has bonds, make them the first item in Column 1. Enter the bond amount only in Column (2), and in Column 5 once the bond has been paid.
List the work items in Column 1
Enter the work breakdown structure of the original contract. On a Design Build contract, list design components separately from construction work; on a CMc contract, list Design Phase Services as an individual component.
Enter item values in Column 2
For each work item, enter its total value in the contract, in whole dollars.
Enter the previous value in 3(a)
For each item, enter the cumulative amount completed through the previous report.
Enter the current value in 3(b)
For each item, enter the amount completed since the previous report.
Enter stored materials in Column 4
Enter the value of stored materials that the Government accepted during the construction phase.
Enter completed work in Column 5
Enter the value of work in place and stored materials for each item. Carry bond amounts here only once paid.
Complete the TOTAL row
Enter the totals on the TOTAL line at the bottom of the table for the value columns.
Review and download the completed PDF
Check that the report is current and ready before payment requests, then download or print the completed PDF from FillingPDF for the contracting officer's file.
How to submit GSA 184A
The form prints no mailing address, portal or appointment rule. The instructions say only that GSA 184A is prepared by the contracting officer or an authorized representative and that a copy is completed promptly prior to payment requests, so it is part of the documentation prepared before payment is requested on the contract. For how the completed report is routed on your contract, ask the contracting officer. Bond payments are recorded on the 184, item 11, not on this form. FillingPDF lets you fill out and download the PDF; submission follows the channels used on your contract.
Common mistakes to avoid
- Listing the bonds anywhere other than as the first item on the form.
- Entering the bond amount in a column other than Column (2), or in Column 5 before the bond has been paid.
- Recording payment of the bonds on this form instead of on the 184, item 11.
- Combining design components with construction work on a Design Build contract instead of listing them separately in Column 1.
- Not listing Design Phase Services as an individual component on a Construction Manager as Constructor (CMc) contract.
- Leaving the report out of date: the instructions say the information must be kept current and completed promptly prior to payment requests.
- Putting the amount completed since the last report in sub-column (a) rather than (b); (a) is cumulative through the previous report.
- Entering materials in Column 4 that the Government has not accepted; it covers stored materials accepted by the Government during the construction phase.
Frequently asked questions
What is the GSA 184A construction progress report?
It is the General Services Administration form that breaks a construction contract into work items and tracks the value of work completed and materials stored. The instructions say it provides part of the necessary documentation on construction progress.
Who prepares Form GSA 184A?
The contracting officer or his or her authorized representative prepares it. The instructions give no role to anyone else, so contractors should ask the contracting officer how the report is handled on their contract.
Which contracts use the construction progress report?
It is used on all construction contracts awarded under the new construction and repair and alteration programs, regardless of Delivery Method. That includes Design Build and Construction Manager as Constructor (CMc) contracts, which have their own listing rules for Column 1.
When do I complete GSA 184A?
Complete a copy promptly prior to payment requests, and keep the information current. Column 3(a) carries the amount completed through the previous report and 3(b) the amount completed since then, so the form is updated report by report.
How do I enter bonds on GSA 184A?
List the bonds as the first item. Record the amount only in Column (2), and in Column 5 once the bond has been paid. Payment of the bonds is recorded separately on the 184, item 11, not on this form.
What goes in Column 4 of GSA 184A?
Column 4 is the value of stored materials that the Government accepted during the construction phase. Column 5 then shows the value of work in place and stored materials.
Can I fill out GSA 184A online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, not affiliated with GSA, and it does not submit the report; it is handled through the contracting officer.
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