Form RD 1942-53, Cash Flow Report

Form RD 1942-53, Cash Flow Report, is a USDA Rural Development (RD) form on which an applicant reports its cash position: what came in, what went out and what balances remain, for the prior year, the annual budget and the current year.

The form is issued under OMB No. 0575-0120 and the revision printed on it is Rev. 4-97. It opens with the applicant's name, address, county, state and ZIP code, the fiscal year (From and To dates) and the months ended for the actual data.

The report is organized in columns: Prior Year Actual, Annual Budget, and, under Current Year, Quarter and To Date. The General Account section runs from the Beginning Cash Balance through Cash Receipts (Interest Income, Loan Proceeds, Other) to Total Cash Available (A). It then lists the Cash Outflow lines (Operating Expenses, Loan Payments (P&I), Construction Expenses, Transfer to Reserve Account, Other Transfers), Total Cash Outflow (B) and the Ending Cash Balance (C), figured as A minus B.

A second section reports Other Fund Balances: Reserve Account, Funded Depreciation, Other Investments and Other, totaled as (D). The last figure is Total Balances - All Funds (C + D). The form closes with a line certifying that the budget was approved by the Governing Body, signed by the appropriate official and dated.

The form is completed for an applicant: it asks for the applicant's name, address, county, state and ZIP code, and for the applicant's fiscal year. It also carries a certification that the budget was approved by the Governing Body, so it is prepared by or for an applicant that has a governing body and a budget, and the certifying line is signed by an appropriate official.

The form itself does not say which applicants must submit it or in which circumstances. Whether you need it, and when, is decided by the USDA Rural Development office handling your file, so confirm with your local USDA office before you prepare it.

The form does not describe any exemptions or any representative who may sign for the applicant. The only signature line printed on it is the certification of the approved budget by the appropriate official.

The form prints no due date of its own. It reports actual data for the months ended that you enter at the top, for a fiscal year defined by the From and To dates, together with an annual budget approved by the Governing Body. Prepare it when your local USDA Rural Development office asks for a cash flow report, using the period that office specifies. USDA estimates that completing the collection takes an average of 3.5 hours per response, so allow time to gather the prior year, budget and current year figures before you start.

Forward the completed Form RD 1942-53 to your local USDA office. The form states this is the only place to send it.

• Do not mail it to Washington. The Paperwork Reduction Act notice on the form gives the Department of Agriculture Clearance Officer address (STOP 7602, 1400 Independence Avenue, S.W., Washington, D.C. 20250-7602) for comments on the reporting burden only, and says "Please DO NO RETURN this form to this address."
• Certification. Before it goes to the office, the budget certification line must be completed by the appropriate official and dated.

The form names no online portal, fax number or other channel. Contact your local USDA office for how it accepts the report. FillingPDF lets you fill out and download the PDF; submission follows the channels above.