Form T-7, Bill of Sale, is a vehicle bill of sale published by the Henry County Tax Commissioner. It serves as written evidence that a sale or transfer took place between a seller and a purchaser, and that the seller declared the odometer reading and the purchaser acknowledged it. Sellers, transferors, purchasers and transferees use it to record the parties, the vehicle, any liens and, for vehicles bought outside Georgia or under a court order, the Georgia sales tax calculation. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original PDF is published by the Henry County Tax Commissioner.
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What is T-7?
Form T-7, Bill of Sale, is a Henry County Tax Commissioner form that provides evidence that a vehicle transaction between a buyer and a seller has taken place and that the seller has declared the odometer reading and the purchaser has acknowledged it.
The form records the date of the sale or transfer, the seller's or transferor's full legal name and address, the vehicle's year, make and identification number, and the purchaser's or transferee's full legal name and address. The seller states that the vehicle has no liens, security interests or encumbrances except those listed on the form, with the holder's name and address.
It also carries the odometer disclosure. The form explains that federal regulations require the seller to disclose the odometer reading and the purchaser to acknowledge it on transfer of ownership of a vehicle that is not exempt. Vehicles ten model years old or older are exempt, and the seller may enter the word "exempt" in the odometer space. Two boxes cover mileage above the odometer's mechanical limits and an odometer reading that is not the actual mileage.
A separate section, lines 1 through 8, calculates Georgia sales tax. The form says this information is required for vehicles purchased outside Georgia or under a court order. For a court-ordered sale, the court order is attached and its case number is entered on the form.
Who needs to file T-7?
The seller or transferor and the purchaser or transferee of a vehicle use Form T-7 to document the sale or transfer. The seller completes the seller and vehicle information, the lien statement and the odometer disclosure. The purchaser acknowledges the odometer reading. Both sign and print their names at the bottom of the form.
Specific groups have extra entries:
- Purchasers of a vehicle bought outside Georgia, or bought under a court order, complete the sales tax section, lines 1 through 8, which the form says is required for those purchases.
- In a court-ordered sale, the seller or transferor attaches the court order and gives the case number on the form.
- A seller with a Georgia sales tax number, if applicable, enters it at the bottom of the form.
- Sellers of a vehicle ten model years old or older may enter the word "exempt" for the odometer reading.
The form does not say who may sign on behalf of a seller or purchaser, so it names no representative signature rule.
When to file T-7
Complete Form T-7 when the vehicle is sold or transferred. The form is dated with the month, day and year of the sale or transfer, and the odometer disclosure is made at the transfer of ownership. The form prints no separate due date.
The form's footnote adds a timing point for out-of-state and court-ordered purchases: effective January 1, 2006, a Georgia title, where a title is required, will not be issued for a vehicle purchased out of state or under a court order unless sales tax is not due, was paid with the title application, or proof of payment of Georgia sales tax is submitted. The seller's valid Georgia sales tax number recorded on the bill of sale also meets that requirement.
Documents you need
- Court order: attach it if the sale is a court-ordered sale, and give the case number on the form.
- Proof of Georgia sales tax payment, for a vehicle purchased out of state or under a court order, unless sales tax is not due or was paid with the title application. Examples are a contract, a dealer's invoice or a bill of sale showing the Georgia sales tax paid.
- The seller's valid Georgia sales tax number, recorded on the bill of sale, as an alternative way to meet the sales tax requirement for those purchases.
How to fill out T-7
Enter the date of sale or transfer
On the first line, write the month, day and year of the sale or transfer, then the seller's or transferor's full legal name(s).
Enter the seller's address and IDs
Write the seller's or transferor's street address, city, state and ZIP. Enter the Court Order Case Number if it is a court-ordered sale, and the Georgia Tax ID Number where the form asks for it.
Describe the vehicle
On the line after "Sold/transferred the following vehicle," enter the vehicle year, make and identification number.
Enter the purchaser's details
After "To," write the purchaser's or transferee's full legal name(s) and their street address, city, state and ZIP.
List any liens or encumbrances
If there are any, enter each lien, security interest or encumbrance holder's name and its street address, city, state and ZIP. The seller's statement says there are none except those listed.
Complete the odometer disclosure
Enter the odometer reading with no tenths. For a vehicle ten model years old or older, the seller may enter "exempt." Check a box only if the mileage exceeds the mechanical limits or the reading is not the actual mileage.
Complete the sales tax lines
For a vehicle purchased outside Georgia or under a court order, complete lines 1 through 8: purchase price, trade-in allowance, taxable amount, county of residence, tax rate, tax due, credit for tax paid to another state, and Georgia sales tax due.
Sign and print names
The purchaser(s) and seller(s) sign and print their names in the signature block. Add the seller's Georgia sales tax number if applicable.
Review and download the completed PDF
Check names, addresses, the vehicle identification number and the arithmetic on lines 3, 6 and 8. Download or print the completed PDF from FillingPDF and attach the court order if required.
How to submit T-7
Form T-7 prints no mailing address, portal or office to which it must be sent. It is a record between the seller and the purchaser, completed and signed by both.
Its footnote links it to the Georgia title process: for a vehicle bought outside Georgia or under a court order, a bill of sale showing the amount of Georgia sales tax paid is one of the examples of proof of payment that can be submitted, along with a contract or a dealer's invoice. The seller's valid Georgia sales tax number recorded on the bill of sale is another way to meet the requirement. For a court-ordered sale, attach the court order.
For where and how to present the form with a title application, contact the Henry County Tax Commissioner, which publishes the form. FillingPDF lets you fill out and download the PDF; submission follows the agency's channels.
Common mistakes to avoid
- Leaving out the court order or its case number on a court-ordered sale, when the form says to attach the order and give the number under the seller's name.
- Entering tenths in the odometer reading; the form asks for the reading with no tenths.
- Not checking the mileage-limit or Warning Odometer Discrepancy box when the odometer reading is over its mechanical limits or is not the actual mileage.
- Including a down payment or rebates in the trade-in allowance on line 2; the form says not to.
- Skipping lines 1 through 8 for a vehicle bought outside Georgia or under a court order, when the form says that section is required.
- Using the sales tax rate of the wrong county on line 5 instead of the rate in the purchaser's Georgia county of residence.
- Omitting lien, security interest or encumbrance holders that exist, since the seller states there are none except those listed.
- Submitting the form without signatures and printed names from both the purchaser(s) and the seller(s).
Frequently asked questions
What is Form T-7, Bill of Sale?
Form T-7 is a vehicle bill of sale from the Henry County Tax Commissioner. It provides evidence that a sale or transfer between a buyer and seller took place and that the odometer reading was declared by the seller and acknowledged by the purchaser.
Do I have to disclose the odometer reading on Form T-7?
Yes, for a vehicle that is not exempt. The form says federal regulations require the seller to disclose and the purchaser to acknowledge the reading. Vehicles ten model years old or older are exempt, and the seller may enter the word "exempt" instead.
When do I complete the sales tax section on Form T-7?
Complete lines 1 through 8 when the vehicle was purchased outside Georgia or under a court order. The form labels the information in that section as required for those purchases. It covers purchase price, trade-in, tax rate, any credit and the Georgia sales tax due.
What do I attach to Form T-7 for a court-ordered sale?
Attach the court order and give the court order case number on the form. The form places that number under the seller's or transferor's name. Court-ordered sales also fall under the form's sales tax section.
Can I fill out Form T-7 online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, not the Henry County Tax Commissioner, and it does not file or submit the form for you.
Where do I submit Form T-7?
The form prints no address or portal. Its footnote says that for out-of-state or court-ordered purchases, proof of Georgia sales tax payment, such as a bill of sale showing the tax paid, can be submitted when a title is required. Contact the Henry County Tax Commissioner for where to present it.
Why might a Georgia title not be issued after an out-of-state purchase?
The form's footnote says that effective January 1, 2006, a title is not issued, where required, for a vehicle bought out of state or under a court order unless sales tax is not due, was paid with the title application, or proof of payment or the seller's valid Georgia sales tax number is provided.
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