GSA Form 1679, Contract Administration, is a General Services Administration (GSA) form that ties a contractor and contract number to a list of delinquent orders and a section for the contracting officer's reply. It is completed by a quality assurance specialist and signed by the specialist and, when a reply is requested, by the contracting officer. On this page you can fill out the contract administration form online on FillingPDF and download or print the completed PDF; GSA publishes the original form and its reference page at gsa.gov.
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What is GSA 1679?
GSA Form 1679, Contract Administration, is a General Services Administration (GSA) form on which a quality assurance specialist identifies a contractor and contract, lists delinquent orders, gives details and, when requested, receives a reply from the contracting officer.
The form is a single sheet with sixteen numbered items. Items 1 to 7 identify the contractor, the program (a. STOCK, b. NONSTOCK or c. SCHEDULES), the contract number, the supplier, the period of the contract (from and to dates), the commodity and the class. Item 8 is the distribution block, headed Distribution by Quality Assurance Specialist Regional Office, with an addressee and a list of copy recipients. Item 9 gives the number of line items on hand and delinquent.
Item 10 is the table of delinquent orders, with columns for the order number, the national stock number, the unit, the quantity ordered and received, the date due, the date submitted to the laboratory and the date scheduled for shipment. Item 11 holds the details and a box asking for the contracting officer's reply in item 15. Items 12 to 14 carry the quality assurance specialist's signature, date, regional QCD telephone number and correspondence symbol; items 15 and 16 are the contracting officer's reply and signature block.
The GSA reference page lists the form as GSA1679, current revision date 05/1976, with the authority FSS P 2901.5.
Who needs to file GSA 1679?
The form is built for two signers. The quality assurance specialist completes items 1 to 14 and signs item 12, and the contracting officer signs item 16 after writing a reply in item 15. The contractor and supplier named in items 1 and 4 are the parties the entries describe.
Item 8 lists the offices that can receive the form or copies of it: a regional office addressee, and copy recipients marked FQ, FFC, CUST. SERV., NAT. INV. MANAGER, FMQ (a), OTHER and CONTRACTING OFFICER.
The contracting officer's part is used only when the quality assurance specialist asks for it: item 15 is headed "Reply of Contracting Officer (If requested in item 11 above)", and item 11 has a box reading "Contracting Officer reply in item 15". The form does not say who may sign for someone else, and it prints no eligibility rules or exclusions; questions about its use go to GSA through the reference page for the form.
When to file GSA 1679
The form prints no due date. It is completed when the quality assurance specialist has contract details and delinquent orders to report under item 10, and the period of the contract is entered in item 5 (from and to dates). The contracting officer answers in item 15 only when the specialist has marked the reply box in item 11, so that part of the form is filled in after the first part has been sent.
How to fill out GSA 1679
Identify the contractor and program
Enter the contractor in item 1 and mark the program in item 2: a. STOCK, b. NONSTOCK or c. SCHEDULES.
Enter contract and supplier details
Write the contract number in item 3 and the supplier in item 4.
Give the contract period
In item 5, enter the from date in 5a and the to date in 5b.
Enter commodity and class
Item 6 asks for the commodity and item 7 for the class.
Complete the distribution block
In item 8, enter the addressee in 8a and mark the recipients in 8b COPIES TO: FQ, FFC, CUST. SERV., NAT. INV. MANAGER, FMQ (a), OTHER or CONTRACTING OFFICER.
Count line items
In item 9, enter the number of line items on hand and the number delinquent.
List the delinquent orders
In item 10, complete columns (a) to (g) for each order: order number, national stock number, unit, quantity ordered and received, date due, date submitted to the laboratory and date scheduled for shipment.
Add details and request a reply
Write the details in item 11. Mark the box "Contracting Officer reply in item 15" only if you want the contracting officer to respond.
Sign as quality assurance specialist
Sign and date item 12, then enter the regional QCD telephone number in item 13 and the correspondence symbol in item 14.
Complete the contracting officer's reply
If a reply was requested, the contracting officer writes it in item 15, then signs, dates and adds a telephone number and correspondence symbol in item 16.
Review and download the completed PDF
Check that items 1 to 14 are complete and that the reply request in item 11 matches item 15. Download or print the completed PDF from FillingPDF and route it as described under How to submit.
How to submit GSA 1679
GSA Form 1679 is routed through the distribution block in item 8; the form prints no mailing address, portal or appointment rule. Item 8 is headed Distribution by Quality Assurance Specialist Regional Office: enter the addressee in 8a, and mark the recipients of copies in 8b COPIES TO, which offers FQ, FFC, CUST. SERV., NAT. INV. MANAGER, FMQ (a), OTHER and CONTRACTING OFFICER.
When you want an answer, mark the box in item 11 reading "Contracting Officer reply in item 15". The contracting officer then writes the reply in item 15 and signs in item 16, with a date, telephone number and correspondence symbol.
GSA publishes the form and its reference page at https://www.gsa.gov/reference/forms/contract-administration. FillingPDF lets you fill out and download the PDF; submission follows the agency's own routing described above.
Common mistakes to avoid
- Asking for a contracting officer reply without marking the box in item 11, which is what directs the reply to item 15.
- Filling in item 15 or signing item 16 when the quality assurance specialist did not request a reply in item 11.
- Sending the form without the quality assurance specialist's signature and date in item 12.
- Leaving out the regional QCD telephone number or correspondence symbol in items 13 and 14.
- Skipping the period of the contract in item 5, which asks for both a from date (5a) and a to date (5b).
- Listing delinquent orders in item 10 without completing every column (a) to (g), including the date submitted to the laboratory and the date scheduled for shipment.
- Entering the addressee and copy recipients in item 8 inconsistently with the line-item counts in item 9.
Frequently asked questions
What is GSA Form 1679, Contract Administration?
GSA Form 1679, Contract Administration, is a General Services Administration form that identifies a contractor and contract, lists delinquent orders in item 10, and provides for a contracting officer's reply in item 15 when the quality assurance specialist requests one in item 11.
Who signs GSA Form 1679?
The quality assurance specialist signs and dates item 12. The contracting officer signs item 16, which follows the reply in item 15. The reply is written only when item 11 asks for it, so the contracting officer's signature block may stay empty if no reply was requested.
What goes in item 10 of the contract administration form?
Item 10 is the table of delinquent orders. For each order it asks for the order number, national stock number, unit, quantity ordered and received, the date due, the date submitted to the laboratory and the date scheduled for shipment, in columns (a) to (g).
How do I ask the contracting officer to reply on GSA Form 1679?
Mark the box in item 11 that reads "Contracting Officer reply in item 15". The contracting officer then answers in item 15 and signs item 16. Item 15 is labeled as used only if the reply was requested in item 11.
Where do I send GSA Form 1679?
The form prints no mailing address or portal. Item 8 sets the routing: an addressee in 8a and copy recipients in 8b, which lists FQ, FFC, CUST. SERV., NAT. INV. MANAGER, FMQ (a), OTHER and CONTRACTING OFFICER. GSA's reference page for the form is at gsa.gov.
Can I fill out GSA Form 1679 online?
Yes, you can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, not GSA, and it does not file or send the form; routing follows item 8 and GSA's own channels.
What revision of GSA Form 1679 is this?
The form is printed GSA Form 1679 (REV. 5-76). GSA's reference page for the form lists the current revision date as 05/1976 and the authority as FSS P 2901.5.
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