The Application for refund (City vehicle sticker) is the form the Office of the City Clerk of Chicago uses to review a request for money back on a Chicago City Sticker. You complete it with your contact details, your vehicle, the amount claimed, the sticker numbers and your reason, then sign a declaration under penalty of law and attach the receipts and proof of payment the form lists. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form itself is published by the Office of the City Clerk.
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What is Application for refund (City vehicle sticker) – Chicago, IL?
The Application for refund (City vehicle sticker) is the Office of the City Clerk of Chicago form on which a vehicle owner claims a refund for a Chicago City Sticker, stating the amount claimed, the vehicle, the sticker numbers and the reason, and attaching proof of payment.
The City Sticker is the proof of payment of the Chicago Wheel Tax. The Clerk's City Vehicle Sticker FAQ says stickers are eligible for refunds only in two cases: duplicate City Sticker purchases, or a sticker issued with invalid information as determined by the Office of the City Clerk. The same page warns that an order placed online cannot be cancelled, so a refund request goes through this application.
The form has these parts: applicant name, mailing address, telephone and e-mail; a description of the vehicle (year, make/model, plate number and VIN); the amount of refund claimed; the sticker number you are returning and the sticker number you are using; the reason for the refund; and a declaration with a printed name, signature and date. A box marked FOR OFFICE USE ONLY (approved or denied, date received by the refund unit, voucher number) is completed by the City Clerk, not by you.
This form is different from the replacement process for a sticker that was lost in the mail, which the FAQ says uses an affidavit form, and from a sticker transfer to a new vehicle, which is handled in person at the Office of the City Clerk.
Who needs to file Application for refund (City vehicle sticker) – Chicago, IL?
Owners of a vehicle with a Chicago City Sticker who believe they are entitled to a refund use this application. The Clerk's FAQ limits refunds to two situations:
- a duplicate City Sticker purchase for the same vehicle; or
- a City Sticker the Office of the City Clerk determines was issued with invalid information.
The form asks for the applicant's name, address and contact details, so the person who paid for the sticker normally completes it. It does not describe a representative signing for someone else; the declaration is signed by the person whose name is printed on it.
Do not use this form for other sticker problems. According to the FAQ, a sticker ordered online or by mail that never arrived may qualify for a free replacement through an affidavit form, a lost or stolen sticker needs a police report, and a sticker for a new vehicle is moved through a transfer at the Office of the City Clerk. Discount and no-fee stickers cannot be ordered online. The FAQ also says there are no refunds for already issued stickers under the expanded No-Fee Veteran Sticker program.
When to file Application for refund (City vehicle sticker) – Chicago, IL
Submit the application once you have identified a refundable situation, such as a duplicate City Sticker purchase or a sticker issued with invalid information. The form prints no filing deadline of its own, and the Clerk's FAQ gives none for refund requests.
Have your paperwork ready before you apply: the form requires you to return the vehicle sticker and receipt, and to supply a copy of the receipt for the sticker currently on your vehicle plus proof that the payment left your account.
Because an order placed online cannot be cancelled, do not expect to undo a purchase through the online store. Complete this application instead and keep copies of everything you send. For questions about the status of a request, the form lists the City Clerk's office telephone number, 312-742-2569.
Documents you need
- The completed and signed Application for refund (City vehicle sticker) with the declaration signed and dated.
- The vehicle sticker you are returning, together with its receipt; the form lists both under required documents.
- A copy of the receipt for the city sticker currently on your vehicle.
- If you paid by check: a copy, front and back, of the canceled check, or a bank statement showing the debit from your account.
- If you paid by credit or debit card: a copy of your bank or credit card statement showing the debit from your account.
How to fill out Application for refund (City vehicle sticker) – Chicago, IL
Enter the applicant's name
Write your full name in Name of Applicant, as the person claiming the refund.
Add your mailing address
Complete Mailing Address with the street address, then City, State and Zip.
Provide telephone and e-mail
Enter a number under Telephone (Home/Cell, and Work if you have one) and your E-Mail address.
Describe the vehicle
Under Description of Vehicle, enter the Year, Make/Model, Plate# and VIN of the vehicle.
State the refund amount
In Amount of Refund Claimes, enter the amount you are claiming, in dollars, as shown on your receipt.
Enter the sticker numbers
Write the number of the sticker you are returning in Returning sticker number and the number of the sticker you are using in Using sticker number.
Explain the reason for the refund
In Reason for Refund, state why you are claiming it, such as a duplicate purchase or invalid information on the sticker.
Sign the declaration
Print your name, sign and date under the declaration that the claim is true and correct to the best of your knowledge and belief. Leave the FOR OFFICE USE ONLY block empty.
Gather the required documents
Collect the sticker you are returning, its receipt, a copy of the receipt for the sticker now on your vehicle, and a canceled check copy (front and back) or bank or card statement showing the debit.
Review and download the completed PDF
Check every field against your receipt and vehicle registration, then download or print the completed PDF from FillingPDF and assemble the package described under How to submit.
How to submit Application for refund (City vehicle sticker) – Chicago, IL
The form prints the Office of the City Clerk's address and telephone numbers at its foot and names no other channel. Details printed on it:
- Office address: 121 NORTH LA SALLE STREET, ROOM 107, CHICAGO, ILLINOIS 60602.
- Office telephone: 312-742-2569.
- Fax number printed on the form: 312-742-0901.
The form does not say whether the package may be mailed, dropped off or faxed, so call the office at 312-742-2569 to confirm how it accepts refund applications before you send the originals.
The package must contain the completed and signed application, the vehicle sticker you are returning, the receipt, a copy of the receipt for the City Sticker currently on your vehicle, and proof of payment (a copy of the canceled check, front and back, or a bank statement for a check payment; a bank or credit card statement for a card payment). The form's footer shows the white copy goes to the City Clerk and the yellow copy to the claimant, so keep your own copy. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Requesting a refund for a reason other than a duplicate sticker purchase or a sticker issued with invalid information, the only cases the Clerk's FAQ lists as eligible.
- Sending the application without returning the vehicle sticker and receipt, which the form lists as required.
- Leaving out the copy of the receipt for the city sticker currently on your vehicle.
- Providing only the front of a canceled check; the form asks for a copy of the front and back, or a bank statement showing the debit.
- Paying by card but attaching no bank or credit card statement showing the debit from your account.
- Submitting the application unsigned or without the date; the declaration under penalty of law needs a printed name, signature and date.
- Filling in the FOR OFFICE USE ONLY block (approved or denied, date received, voucher number), which the City Clerk completes.
- Expecting to cancel an online sticker order instead of applying; the FAQ says an online order cannot be cancelled.
Frequently asked questions
What is the Chicago city vehicle sticker refund application?
It is the Office of the City Clerk of Chicago form for requesting a refund on a Chicago City Sticker. You enter the vehicle, the amount claimed, the sticker numbers and the reason, sign a declaration and attach the receipts and proof of payment the form lists.
When can I get a refund on a Chicago City Sticker?
Only for duplicate City Sticker purchases or when the Office of the City Clerk determines you received a sticker with invalid information. The Clerk's FAQ lists no other refund cases, so a change of mind is not a listed reason.
What documents do I need for a city sticker refund?
Return the vehicle sticker and receipt, and add a copy of the receipt for the sticker currently on your vehicle. For a check payment, add a copy of the canceled check (front and back) or a bank statement; for a card payment, add a bank or credit card statement showing the debit.
Can I cancel a Chicago City Sticker order I placed online?
No. The Clerk's FAQ says that once an order is placed online it cannot be cancelled. If you bought a duplicate or the sticker has invalid information, use this refund application instead.
Where do I send the city sticker refund application?
The form prints the Office of the City Clerk, 121 NORTH LA SALLE STREET, ROOM 107, CHICAGO, ILLINOIS 60602, with office telephone 312-742-2569. It names no other channel, so call that number to confirm how refund applications are accepted before sending originals.
Can I fill out the refund application online?
You can complete the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not submit the application; you deliver it to the Office of the City Clerk through the channels described under How to submit.
What if my sticker never arrived in the mail?
That is not a refund case. The Clerk's FAQ says that if a sticker ordered online or by mail never arrived, you may be eligible for a free replacement by completing an affidavit form and bringing it, with a photo ID and proof of current address, to a City Clerk location.
Do I sign the refund application under oath?
You sign a declaration printed on the form, stating under penalty of law that you examined the claim and that, to the best of your knowledge and belief, it is true and correct. Print your name, sign and add the date beneath it.
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