The Recorder's Certificate of Assumed Business Name Form is the Hendricks County certificate for persons engaged in business under a name other than their own, commonly called a DBA. The form is published through the Hendricks County Recorder's Office, which keeps the county's permanent public records. It names the business, its kind and address, and the members behind it, and it includes a section signed in front of a notary. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original PDF is published by Hendricks County Government.
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What is Recorder's Certificate of Assumed Business Name Form – Hendricks County, IN?
The Recorder's Certificate of Assumed Business Name Form is the Hendricks County certificate, titled "Certificate of Assumed Business Name," for persons engaged in business under a name other than their own (DBA). It identifies the business and the people who stand behind it.
The form asks you to check one business type (sole proprietorship, association or general partnership), print the name, kind and address of the business, and list the names and residences of the members of the business. A member then certifies, in the presence of a notary, that he or she has personal knowledge of the facts stated and that each of them is true. The notary completes an acknowledgment block with the state, county, date, commission expiration and county of residence.
The form also carries two short statements at the bottom. One affirms, under the penalties for perjury, that reasonable care was taken to redact each Social Security number in the document unless the law requires it. The other names the person who prepared the instrument.
The Hendricks County Recorder's Office describes its function as maintaining permanent public records of instruments such as real estate, mortgage and lien documents, generally recorded to give legal public notice or for safekeeping. This certificate is a business-name document, not a deed, mortgage or property tax form. The Recorder's page states that staff do not perform searches or provide legal opinions.
Who needs to file Recorder's Certificate of Assumed Business Name Form – Hendricks County, IN?
Persons engaged in business under a name other than their own (a DBA) use this certificate. The form's own subtitle describes that audience.
The form offers three business types, and you check one:
- Sole proprietorships
- Association
- General partnerships
Other groups involved in completing it:
- Members of the business. The form has three numbered lines for the name and residence of each member. A member signs the certification section, printing his or her name and title beside the signature, and certifies personal knowledge of the facts stated.
- A notary public. The certification section is completed in the presence of a notary, who fills in the acknowledgment block.
- The preparer. The form asks for the printed name of the person who prepared the instrument, which may be a different person from the signing member.
The form lists no other business structures among its options. For questions about which entity type applies to you, the Recorder's page says staff do not provide legal opinions, so seek advice elsewhere before you check a box.
When to file Recorder's Certificate of Assumed Business Name Form – Hendricks County, IN
Complete this certificate when you are engaged in business under a name other than your own. The form prints no due date, filing window or renewal period, so it is prepared whenever the business operates under the assumed name.
Timing matters at one point: the section headed "Section to be completed in presence of notary" must be signed while you are with the notary, so schedule the notary visit before you sign. If you deliver the certificate in person, plan around the Recorder's Office hours, Monday through Friday, 8:00 a.m. to 4:00 p.m. For any filing deadline or processing time, call the office at (317) 745-9224.
How to fill out Recorder's Certificate of Assumed Business Name Form – Hendricks County, IN
Check the business type
Under (CHECK ONE), mark one box: Sole Proprietorships, Association or General Partnerships.
Print the business name
On the line PRINT - Name of Business, print the assumed name under which the business operates.
Describe the kind of business
On PRINT - Kind of Business, print what the business does.
Print the business address
On PRINT - Address of Business, print the address of the business.
List the members and residences
Under Names & Residences of Members of Business, print each member's name on lines 1 to 3 and where he or she resides.
Sign before the notary
In the certification section, the member signs in the presence of a notary, then prints his or her name and title beside the signature.
Let the notary complete the block
The notary fills in the state and county, the name of the person who appeared, the day, month and year, the commission expiration and county of residence, and signs and prints his or her name.
Complete the redaction affirmation
Print the name of the person affirming, under the penalties for perjury, that reasonable care was taken to redact each Social Security number unless required by law.
Name the preparer
On This instrument was prepared by, print the name of the person who prepared the document.
Review and download the PDF
Check every printed entry against the form, then download or print the completed PDF from FillingPDF and take it to the notary for the signed sections.
How to submit Recorder's Certificate of Assumed Business Name Form – Hendricks County, IN
The form itself prints no mailing address, portal, fee or delivery instruction, so confirm the channel with the office that publishes it: the Hendricks County Recorder's Office.
- Contact: phone (317) 745-9224. The Recorder's page lists the office hours as Monday through Friday, 8:00 a.m. to 4:00 p.m., and a staff directory.
- Before you submit: have the certification signed in the presence of a notary, with the notary's acknowledgment block completed, and make sure the printed-name lines are filled in.
- What staff can tell you: the page states that staff will not perform searches or provide legal opinions, so ask about filing procedure, not legal advice.
FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Checking more than one business type; the form says to check one of sole proprietorship, association or general partnership.
- Signing the certification before meeting the notary; that section is to be completed in the presence of a notary.
- Leaving the residence blank for a member; each of the numbered lines asks for a name and where the member resides.
- Skipping the member's printed name or title next to the signature in the certification section.
- Leaving the notary block incomplete, such as the date, commission expiration or county of residence.
- Leaving Social Security numbers visible in the document without a legal requirement; the form asks you to affirm that each was redacted unless required by law.
- Leaving the redaction affirmation name or the "This instrument was prepared by" name blank.
- Treating this as a property tax or deed form; it is a certificate of assumed business name.
Frequently asked questions
Is this a Hendricks County property tax form?
No. This is the Recorder's Certificate of Assumed Business Name Form, a DBA certificate for persons doing business under a name other than their own. It contains no property tax entries. For property tax questions, contact the appropriate Hendricks County office.
What is the Certificate of Assumed Business Name used for?
It is used by persons engaged in business under a name other than their own (DBA). The form identifies the business name, its kind and address, and the members with their residences, and a member certifies the facts before a notary.
Does the certificate have to be notarized?
Yes, the certification section is headed "Section to be completed in presence of notary." The member signs in front of a notary public, who completes the acknowledgment with the state, county, date, commission expiration and county of residence.
Which box do I check on the form?
Check one: Sole Proprietorships, Association or General Partnerships. The form says to check one and offers no other business types, so choose the one that matches how your business is organized.
Where do I turn in the Hendricks County DBA certificate?
The form prints no address or channel. It is published by the Hendricks County Recorder's Office, which you can call at (317) 745-9224 to confirm how to file. Office hours are Monday through Friday, 8:00 a.m. to 4:00 p.m.
Can I fill out the assumed business name certificate online?
You can fill out the PDF online on FillingPDF and download or print it. The notary section still has to be signed in a notary's presence, and FillingPDF does not file the certificate with Hendricks County.
Why does the form mention Social Security numbers?
The form includes an affirmation, under the penalties for perjury, that reasonable care was taken to redact each Social Security number in the document unless required by law. Print the affirming person's name on the line provided.
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