The Kansas Real Estate Sales Validation Questionnaire (Form PV-RE-22-OP), also called the Certificate of Value or SVQ, is the form that buyers and sellers complete when a deed is recorded in Kansas. Johnson County posts it among the Register of Deeds forms, and the State Property Valuation Department (PVD) requires it with each recorded deed unless the transfer is exempt. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF and the county's filing information are published by Johnson County.
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What is PV-RE-22-OP?
The Kansas Real Estate Sales Validation Questionnaire (Form PV-RE-22-OP), also called the Certificate of Value or SVQ, is the questionnaire the parties to a sale complete and submit with a deed being recorded in Kansas, reporting the sale price and the circumstances of the sale.
The State Property Valuation Department (PVD) requires it. Johnson County's Register of Deeds forms page says it must be completed with each deed recorded in the Register of Deeds Office, unless the deed meets one of 16 exemptions listed on the back of the form. This version is the one-part form: the printed header says it is only for use in counties approved to accept one-part forms, and it points to the PVD website at http://www.ksrevenue.org/pvdratiostats.html.
The form has a block for seller (grantor) and buyer (grantee) details, a brief legal description and property address, and numbered items 1 through 13. They cover special sale factors, use of the property, leases, an operating business, personal property, changes since January 1st, delinquent taxes, financing, whether the property was offered on the open market, adjoining property, distressed-sale facts, the total sale price and deed date, and a certification. The box marked FOR COUNTY USE ONLY is left to the county.
Under K.S.A. 79-1437g, printed on the form, falsifying the value of real estate transferred is a misdemeanor.
If you arrived searching for Johnson County Kansas property tax information, note that this is a deed-recording questionnaire hosted on the county's Register of Deeds forms page.
Who needs to file PV-RE-22-OP?
The buyer and seller (grantee and grantor) in a Kansas real estate sale complete this questionnaire when a deed for the sale is recorded. Johnson County's forms page says Kansas statute requires all deeds to be accompanied by a completed questionnaire, unless the transfer meets one of the exemptions printed on the back of the form.
Transfers that do not require the questionnaire include, among the 16 listed:
- a gift, donation or contribution stated in the deed or other instrument;
- a transfer made solely to secure or release security for a debt;
- a transfer resulting from a divorce settlement where one party transfers interest to the other;
- a sheriff's deed;
- a transfer made by a guardian, executor, administrator, conservator or trustee of an estate under judicial order;
- a transfer due to repossession;
- a transfer to or from a trust without consideration.
The other exemptions are listed on the form's instruction page. If an exemption applies, the exemption must be clearly stated on the document being filed.
An agent may sign for the buyer or seller. The form then requires both buyer and seller telephone numbers to be entered. Use this version only in a county approved to accept one-part forms.
When to file PV-RE-22-OP
Complete the questionnaire when a deed is recorded in the Register of Deeds Office, because it must accompany each recorded deed unless an exemption applies. The form sets no separate due date of its own.
Item 12 asks for the date of sale. Enter the date the deed or the contract for deed was signed, not the date the deed was recorded.
If the transfer falls under one of the 16 exemptions, such as a transfer recorded before July 1, 1991 or a deed that has been in escrow for longer than five years, no questionnaire is needed. In that case the exemption must be clearly stated on the document being filed, and the exemption number should appear on the deed.
Documents you need
- The deed being recorded: the questionnaire must be completed with each deed recorded in the Register of Deeds Office, unless the transfer meets one of the 16 exemptions.
- For an exempt transfer: no questionnaire, but the exemption must be clearly stated on the document being filed.
How to fill out PV-RE-22-OP
Check that this form applies
Confirm the deed is not one of the 16 exempt transfers and that your county accepts one-part forms, as printed at the top of the form.
Enter seller and buyer details
Under SELLER (Grantor) and BUYER (Grantee), enter name, mailing address, city/state/ZIP and phone number; email is optional. If an agent signs, enter both phone numbers.
Describe the property
Write a brief legal description and the property/situs address, then the name and mailing address for tax statements. Leave the FOR COUNTY USE ONLY block blank.
Check special factors in Item 1
Check every box that pertains to the sale, such as sale between immediate family members (specify the relationship), auction sale or short sale. Check None of the above if none applies.
Describe use, leases and business
Item 2: check the use of the property at the time of sale, and all boxes if it has multiple uses. Item 3: answer the lease question, entering years remaining if known. Item 4: check Yes or No for an operating business and estimate its value if Yes.
Report personal property and changes
Item 5: check Yes or No for personal property in the price, describe it and estimate its value; for a mobile home enter year and model. Item 6: if changes were made since January 1st, mark the type, date completed and amount.
Answer the delinquent taxes question
Item 7: enter the amount of delinquent property taxes the buyer paid and check whether it was included in the total sale price, or check that none were included. Do not include prorated estimated taxes.
Complete financing and market questions
Item 8: check the method of financing, or Not applicable if no money changed hands. Item 9: check whether the property was offered to other buyers. Item 10: say whether the buyer holds title to adjoining property.
Explain any distressed-sale facts
Item 11: check Yes or No, and if Yes describe why the sale may be distressed, forced or non-arms length, such as duress or poor advice.
Enter price and deed date
Item 12: enter the TOTAL SALE PRICE and the DEED DATE in MM/DD/YYYY form, using the date the deed or contract for deed was signed.
Review, sign and download the PDF
Item 13: print your name, check Grantor (Seller), Grantee (Buyer) or Agent, sign and add a daytime phone number. Download or print the completed PDF from FillingPDF to submit with the deed as described under How to submit.
How to submit PV-RE-22-OP
The questionnaire is submitted together with the deed at the Register of Deeds Office; the form and the county page name no separate mailing address, portal or appointment rule for it.
- With the deed: Johnson County's Register of Deeds forms page says the questionnaire must be completed with each deed recorded in the Register of Deeds Office.
- If the transfer is exempt: do not attach the questionnaire. Clearly state the exemption (by number) on the document being recorded.
- Questions: the form says to call the county appraiser's office if you need help completing it. The county appraiser may also call you at the daytime phone number in Item 13 to clarify unusual terms.
The county page also lists what a document submitted for recording must include: the names of the grantor and grantee, a complete Johnson County legal description matching the description on record, a document title, the signature of the grantor(s) and a proper notarial acknowledgement. It points to a separate document filing requirements page for more.
FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Entering the date the deed was recorded in Item 12 instead of the date the deed or contract for deed was signed.
- Signing through an agent without entering both the buyer's and the seller's telephone numbers, which the form requires when an agent signs.
- Claiming one of the 16 exemptions without clearly stating it on the deed or other document being filed.
- Including the estimated real estate taxes prorated for the year of sale in Item 7; that item covers only delinquent taxes paid by the buyer.
- Checking Yes in Item 3 for a short lease; the instructions call for Yes when the buyer assumed a long-term lease with more than 3 years remaining.
- Leaving Item 13 unsigned or without a daytime phone number, when the county appraiser may need to call about unusual terms.
- Stating a value that is not the real one; K.S.A. 79-1437g makes falsifying the value of transferred real estate a misdemeanor.
- Using this one-part form in a county that is not approved to accept one-part forms.
- Writing in the FOR COUNTY USE ONLY block.
Frequently asked questions
What is the Kansas Real Estate Sales Validation Questionnaire?
It is the Kansas form, also called the Certificate of Value or SVQ, that reports the sale price and circumstances of a real estate sale. The State Property Valuation Department (PVD) requires it with each deed recorded in the Register of Deeds Office, unless the deed meets an exemption.
Do I need an SVQ when I record a deed in Johnson County?
Usually yes. Johnson County says Kansas statute requires every deed to be accompanied by a completed questionnaire unless it meets one of the 16 exemptions listed on the back of the form. If an exemption applies, state its number clearly on the deed.
Which transfers are exempt from the sales validation questionnaire?
The form lists 16, including gifts stated in the deed, divorce settlement transfers, sheriff's deeds, transfers to or from a trust without consideration, and transfers by an executor or trustee under judicial order. The exemption must be clearly stated on the document being filed.
What date do I enter for the sale on the SVQ?
Enter the date the deed or the contract for deed was signed, in Item 12. Do not use the date the deed was recorded. The form prints the date as MM/DD/YYYY with the total sale price on the same item.
Can an agent sign the questionnaire for the buyer or seller?
Yes, Item 13 has an Agent option next to Grantor (Seller) and Grantee (Buyer). If an agent signs, the form requires both the buyer and seller telephone numbers to be entered, plus the agent's daytime phone number.
Where do I submit the Kansas SVQ?
Submit it with the deed at the Register of Deeds Office. Johnson County's page says the questionnaire is completed with each deed recorded there, and the form lists no separate address or portal. For help completing it, call the county appraiser's office.
Is this form a Johnson County property tax form?
No. It is a sales questionnaire completed with a recorded deed, required by the State Property Valuation Department and hosted on Johnson County's Register of Deeds forms page. Item 7 only asks about delinquent taxes the buyer paid at the sale.
What happens if I falsify the value on the questionnaire?
The form quotes K.S.A. 79-1437g: a person who falsifies the value of real estate transferred is guilty of a misdemeanor and may be fined on conviction. Report the actual total sale price in Item 12.
Can I fill out the Kansas SVQ online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF does not file it or record the deed; you submit the questionnaire with the deed through the Register of Deeds Office.
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