The Procedures for Filing an Approved Final Plat. Johnson County Subdivision Plat Check List and Transmittal is the 20-item checklist that Johnson County, Kansas, requires with an approved final plat submitted to Johnson County Public Works. Surveyors, owners and developers use it to confirm that the plat meets the county's recording rules, and each item shows which office checks it: Public Works (PW), the Register of Deeds (RD) or the County Clerk (CC). On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the county publishes the original at the official source link.
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What is Procedures for Filing an Approved Final Plat. Johnson County Subdivision Plat Check List and Transmittal?
The Procedures for Filing an Approved Final Plat. Johnson County Subdivision Plat Check List and Transmittal is a Johnson County, Kansas checklist that lists the requirements an approved final plat must meet before it is recorded, and serves as the cover sheet that travels with the plat.
The top of the form asks for the plat name, a contact name, telephone number, email and date. Below it, 20 numbered items cover the physical original (ink on vellum or 24# bond paper no larger than 30"x36"), endorsements, seals and original signatures, owner signatures and notarization, plat naming, the consent and agreement clause, dedication of easements and streets, the legal description, drawing conventions, monuments, section corner reference reports, closure calculations and payment of real estate taxes.
The notation PW, RD or CC at the end of each item marks Public Works, the Register of Deeds or the County Clerk's Office as the office to ask about it. The county says the requirements come from Kansas Statutes, with added rules for uniformity of plats. The page is marked ATTACHMENT H.
On the county's Preliminary and Final Plat Application page, this checklist is listed as item 8 of the Final Plat application materials. It is not a tax form and not an application for plat approval: it applies after County approval.
Who needs to file Procedures for Filing an Approved Final Plat. Johnson County Subdivision Plat Check List and Transmittal?
The main users are the people who prepare and submit an approved final plat for recording in Johnson County, Kansas: registered land surveyors, property owners and developers. The form tells you to submit the plat with this checklist after County approval.
- Registered land surveyors must certify and seal the plat (item 2), and their signatures need seals (item 3).
- All owners with an interest in the property must sign the plat, and the signatures must be notarized (item 4).
- Where owners hold separate tracts, the plat must carry a statement describing the exact ownership (item 4).
Do not use it for a draft. The county states that the County Clerk, the Register of Deeds and the Public Works Department do not review draft plats for recording.
The county's plat application page asks you to check first that the project address is in the unincorporated Johnson County area. If the search returns a city name, it directs you to that city's planning department instead.
When to file Procedures for Filing an Approved Final Plat. Johnson County Subdivision Plat Check List and Transmittal
Submit the checklist with the plat after the plat has been approved by the County. The form itself prints no other date.
Plats are held at the Register of Deeds for one year. If a plat is not recorded in that time, it is returned unfiled. Item 20 also requires all real estate taxes due and owing to be paid in full at the time of recording.
For the Final Plat application, the county's page says all application material must be submitted at least 45 days before a scheduled public hearing, and that omitting items may delay review. After the Board of County Commissioners (BOCC) approves, the page says the Zoning Administrator files the plat with the Register of Deeds of Johnson County, Kansas.
Documents you need
- One original plat in ink on vellum or 24# bond paper no larger than 30"x36", with no white or tape on it; blue print type copies are not acceptable (item 1).
- Section corner reference reports to Public Works for all section corners, quarter corners and center corners shown on the drawing or described in the legal description (item 18).
- Closure calculations, a coordinate data sheet, or digital drawing files (item 19).
- Notarized signatures of all owners who have an interest in the property on the plat itself (item 4).
- The surveyor's certification and seal on the plat, and the seals that must accompany signatures of County Officials and Township Officials (items 2 and 3).
- Proof that all real estate taxes due and owing are paid in full at the time of recording (item 20).
How to fill out Procedures for Filing an Approved Final Plat. Johnson County Subdivision Plat Check List and Transmittal
Enter the plat name
At the top, write the plat name. Make it unique, and include the numerical order (2nd, 3rd) and a replat indication if they apply, as item 5 requires.
Add contact name and details
Enter the contact name, telephone number and email in the blanks provided. Use the person the county should call about items on the checklist.
Enter the date
Write the date on the line next to the email field, in the date blanks printed on the form.
Check the original and signatures
Confirm items 1 to 3: one ink original on vellum or 24# bond paper no larger than 30"x36", endorsement by the governing body, the registered land surveyor's certification and seal, and original signatures with names lettered beneath.
Confirm ownership and dedication clauses
Review items 4, 6 and 7: notarized signatures of all owners with an interest, the ownership statement for separate tracts, the consent and agreement clause, and the dedication statement for easements, streets, alleys, access control and other public areas.
Check the legal description
Under item 8, confirm the legal description matches the exterior boundary, has no exceptions, shows the point of beginning for metes and bounds, states the overall acreage and includes the "shall hereafter be known as" statement.
Verify the drawing conventions
Review items 9 to 14: one continuous tract line, a section vicinity map, a north arrow with scale and graphic scale, solid and dashed line use, circled block numbers, and lot bearings and dimensions.
Check streets, adjoining plats and monuments
Review items 15 to 17: right-of-way width and street names, adjoining plats in light dashed lines, and monuments at all exterior corners described in the legend.
Prepare the supporting data
For items 18 and 19, assemble the section corner reference reports for Public Works and the closure calculations, coordinate data sheet or digital drawing files.
Confirm taxes are paid
Item 20 requires all real estate taxes due and owing to be paid in full at the time of recording. Confirm this before the plat goes in.
Review and download the completed PDF
Check the entries at the top and the items above, then download or print the completed PDF from FillingPDF and assemble the package described under How to submit.
How to submit Procedures for Filing an Approved Final Plat. Johnson County Subdivision Plat Check List and Transmittal
The form names one channel: submit the plat with the completed checklist and supporting data to Johnson County Public Works after County approval.
- To Public Works: include the original plat, the checklist, section corner reference reports and closure calculations (or a coordinate data sheet or digital drawing files). The form prints no street address for Public Works.
- Questions on Public Works items: Public Works Mapping Division, Ryan Hendrickson, 913-715-8371, [email protected].
- Questions on County Clerk items: County Clerk, 913-715-0775, [email protected].
- Planning contact: Planning, Housing, and Community Development, 111 S Cherry Suite 2000, Olathe, Kansas 66061, phone (913) 715-2200, fax (913) 715-2222, https://www.jocogov.org/department/planning.
A filing fee applies to the Final Plat application, payable by check to Johnson County Planning Department; ask Planning for the current amount. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Submitting a blue print type copy, or an original with white-out or tape on it; item 1 requires an original in ink with no white or tape.
- Using signature stamps or copies of signatures; item 3 requires original signatures, with names lettered under every signature, including the notary's.
- Missing owner signatures or notarization; item 4 requires all owners with an interest to sign and the signatures to be notarized.
- Mixing numbering styles in the plat name, such as 2nd with Third; item 5 says the notation of numerical order must be consistent.
- Filing a replat without a title that says it is a replat, under the plat name or above the legal description (item 5).
- Drawing a plat as separate tracts; item 9 requires one enclosed tract with one continuous line.
- Circling lot numbers or leaving block numbers uncircled; item 13 says block numbers are circled and lot numbers are not.
- Leaving out the statement "shall hereafter be known as" the subdivision name, or the overall acreage, in the legal description (item 8).
- Submitting a draft plat for review; the County Clerk, Register of Deeds and Public Works do not review drafts for recording.
Frequently asked questions
What is the Johnson County Subdivision Plat Check List and Transmittal?
It is Johnson County, Kansas's 20-item checklist for filing an approved final plat. You submit it with the plat and supporting data to Johnson County Public Works after County approval, and each item shows whether Public Works, the Register of Deeds or the County Clerk checks it.
Is this a Johnson County Kansas property tax form?
No. It is a plat filing checklist. Its only tax requirement is item 20: all real estate taxes due and owing must be paid in full at the time of recording. It does not assess, appeal or pay property tax.
Where do I submit the approved final plat checklist?
Submit it with the plat and supporting data to Johnson County Public Works after County approval. The form prints no street address for Public Works; the Mapping Division contact on the form is Ryan Hendrickson, 913-715-8371, [email protected].
What happens if my plat is not recorded within a year?
The form says plats are held at the Register of Deeds for one year. If the plat is not recorded during that time, it is returned unfiled.
What size and paper does the original plat need?
Item 1 requires one original in ink on vellum or 24# bond paper no larger than 30"x36". No white or tape is allowed on the original, and blue print type copies are not acceptable.
Who must sign the plat?
All owners who have an interest in the property must sign, and their signatures must be notarized (item 4). Plats must also be certified and sealed by a registered land surveyor (item 2), and signatures must be originals, not stamps or copies (item 3).
Will the county review a draft plat for recording?
No. The form states that the County Clerk, the Register of Deeds and the Public Works Department do not review draft plats for recording. Use the PW, RD and CC notes beside each item to ask the departments about specific requirements.
Can I fill out this checklist online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the plat or checklist; you submit them to Johnson County through the county's channels.
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