The Affidavit (Null and Void) of Inscriptions on Certificates (La. R.S. 9:2743), printed on the form as "Affidavit to Null & Void," is a sworn statement published by the Jefferson Parish Clerk of Court. A Louisiana licensed attorney uses it to declare that mortgage inscriptions shown on a requested mortgage certificate are not against the person in whose name the certificate is sought. On this page you can fill out the affidavit online on FillingPDF and download or print the completed PDF; the original PDF is published by the Clerk of Court at jeffparishclerk.gov.
Last updated
What is Affidavit (Null and Void) of Inscriptions on Certificates (La. R.S. 9:2743) – Jefferson Parish, LA?
The Affidavit (Null and Void) of Inscriptions on Certificates (La. R.S. 9:2743) is a sworn statement in which a Louisiana licensed attorney declares that listed mortgage inscriptions on a certificate are not against the person named.
The form is headed "Affidavit to Null & Void" and cites La. R.S. 9:2743 as amended by Act 178 of the 2012 Regular Legislative Session. It is addressed to the Clerk of Court, Recorder of Mortgage for the Parish of Jefferson, and is published by the Jefferson Parish Clerk of Court.
The affidavit records four things:
- The attorney who appears and the name(s) in which a mortgage certificate was requested.
- Each mortgage inscription the certificate reflects, with the party in whose favor it runs and where it is recorded: Mortgage Office Book, Folio and instrument number.
- The attorney's statements that the affiant or someone under his or her direction researched the un-cancelled mortgage(s) or instrument(s) evidencing privilege(s), and that due and diligent research shows the inscription(s) are not against the person in whose name the certificate is sought.
- The affiant's agreement to be personally liable to, and to indemnify, the Clerk of Court, Recorder of Mortgage for the Parish of Jefferson and anyone relying on the affidavit for damages if it contains materially false or incorrect statements.
It ends with the affiant's signature, printed name and Bar Roll Number, the affiant's address, and a sworn-to date with the notary public's signature, printed name and ID number. The Clerk's forms page lists separate releases for cancelling mortgage inscriptions; this affidavit is a different document, a statement about whom the listed inscriptions concern.
Who needs to file Affidavit (Null and Void) of Inscriptions on Certificates (La. R.S. 9:2743) – Jefferson Parish, LA?
The affiant is a Louisiana licensed attorney who requested a mortgage certificate in one or more names and whose certificate reflects inscriptions that the attorney has determined are not against the person in whose name the certificate is sought. The form states that the affiant, or someone under his or her direction, researched the un-cancelled mortgage(s) or instrument(s) evidencing privilege(s); the affiant still signs and prints his or her Bar Roll Number.
A notary public completes the sworn-to block with a printed name and ID number.
The Clerk of Court's forms page adds limits that apply here:
- The forms are provided as samples intended for use by qualified notaries or attorneys only.
- Clerk of Court employees are prohibited from providing legal advice or assistance with the completion of any form.
The form does not describe any role for a non-attorney, and it makes no provision for someone to sign for the attorney. Because the affiant agrees to be personally liable for materially false or incorrect statements, only a person prepared to make those statements should sign.
When to file Affidavit (Null and Void) of Inscriptions on Certificates (La. R.S. 9:2743) – Jefferson Parish, LA
Complete the affidavit when a mortgage certificate you requested reflects one or more inscriptions that your research shows are not against the person in whose name the certificate is sought. The form prints no deadline of its own, and no separate due date applies to it on the Clerk of Court's forms page.
The date is entered at execution, in the "Sworn to this ____ day of ______, 20 __" line completed with the notary public. Because the affiant swears that the research has already been done, finish that research before the affidavit is signed and sworn.
How to fill out Affidavit (Null and Void) of Inscriptions on Certificates (La. R.S. 9:2743) – Jefferson Parish, LA
Enter the parish
At the top, write the name of the parish on the "Parish of" line under "State of Louisiana."
Name the appearing attorney
On the line after "personally came and appeared," enter the name of the Louisiana licensed attorney who requested the mortgage certificate(s).
List the names on the certificate
Enter the name(s) in which the mortgage certificate(s) were requested on the two lines provided.
Describe each mortgage inscription
For each inscription the certificate reflects, enter its description after "A," the party named after "In favor of," the Mortgage Office Book and Folio numbers, and the instrument number. The form has room for three.
Read the sworn statements
The printed statements say that research of un-cancelled mortgages or instruments was done, that the inscription(s) are not against the person named, and that the affiant accepts personal liability for materially false statements. Confirm each is true before signing.
Enter the affiant's details
Sign on the Affiant Signature line, print your name and Bar Roll Number beside it, and write your street address, city, state and ZIP code on the next line.
Complete the notary block
With the notary public, fill in the day, month and year of "Sworn to this ____ day of ______, 20 __." The notary signs and prints a name and ID number.
Review and download the PDF
Check names, book, folio and instrument numbers against the certificate. Download or print the completed PDF from FillingPDF, then sign and have it sworn as the form requires.
How to submit Affidavit (Null and Void) of Inscriptions on Certificates (La. R.S. 9:2743) – Jefferson Parish, LA
The form prints no mailing address, portal or office window, so the Clerk of Court is the place to confirm how it is delivered. It is addressed to the Clerk of Court, Recorder of Mortgage for the Parish of Jefferson, and it is sworn before a notary public, so the signed and notarized original is what you hold.
Details from the Jefferson Parish Clerk of Court's forms page at https://jeffparishclerk.gov/forms/:
- All documents must be submitted with the appropriate fees; the page refers to its Fees page for the charges, and no amount is stated here.
- Clerk of Court employees are prohibited from providing legal advice or assistance with completing a form.
- For mortgage and conveyance certificates, the page says the Clerk contracted with Jefferson Certificate Corp., 217 Huey P. Long Ave., Gretna, LA 70053, which can be reached at (504) 361-0206 for ordinary acts of sale or mortgage.
FillingPDF lets you fill out and download the PDF; submission follows the Clerk of Court's channels.
Common mistakes to avoid
- Having someone other than a Louisiana licensed attorney appear as affiant; the form names a Louisiana licensed attorney who requested the mortgage certificate.
- Leaving out the Bar Roll Number; the affiant's printed name line also calls for it.
- Listing an inscription without its Mortgage Office Book, Folio and instrument number, which the form asks for under each one.
- Signing before the research is done; the affiant states that due and diligent research shows the inscriptions are not against the person named.
- Leaving the notary block incomplete: the sworn-to day, month and year, and the notary's printed name and ID number.
- Leaving the Parish blank at the top, or the names in which the certificate was requested.
- Asking Clerk of Court staff to help complete the affidavit; employees are prohibited from giving legal advice or assistance with any form.
- Overlooking the affiant's personal liability to the Clerk of Court, Recorder of Mortgage for the Parish of Jefferson and anyone relying on the affidavit, if it contains materially false or incorrect statements.
Frequently asked questions
What is the Affidavit to Null & Void under La. R.S. 9:2743?
It is a sworn statement by a Louisiana licensed attorney that mortgage inscriptions listed on a requested certificate are not against the person in whose name the certificate is sought. The Jefferson Parish Clerk of Court publishes the form, which cites Act 178 of the 2012 Regular Legislative Session.
Who can sign the null and void affidavit?
The affiant is a Louisiana licensed attorney who requested the mortgage certificate; the form asks for the attorney's printed name and Bar Roll Number. A notary public completes the sworn-to block. The form makes no provision for anyone else to sign for the attorney.
Does the null and void affidavit have to be notarized?
Yes, the form is set up to be sworn before a notary. It ends with a "Sworn to this ____ day of ______, 20 __" line and a notary public signature, printed name and ID number, so complete that block with the notary.
What liability does the affiant accept?
The affiant agrees to be personally liable to, and to indemnify, the Clerk of Court, Recorder of Mortgage for the Parish of Jefferson and any person relying on the affidavit, for any damages they suffer if it contains materially false or incorrect statements.
Where do I file the Jefferson Parish null and void affidavit?
The form prints no address or portal; it is addressed to the Clerk of Court, Recorder of Mortgage for the Parish of Jefferson. Check the Clerk of Court's forms page at jeffparishclerk.gov/forms/, which says all documents must be submitted with the appropriate fees.
Will Clerk of Court staff help me complete the affidavit?
No. The Clerk's forms page says the forms are samples for use by qualified notaries or attorneys only, and that Clerk of Court employees are prohibited from providing legal advice or assistance with completing any form.
Can I fill out the null and void affidavit online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service: it does not notarize, file or deliver the affidavit, which you must sign, have sworn and submit through the Clerk of Court's channels.
Ready to fill out Affidavit (Null and Void) of Inscriptions on Certificates (La. R.S. 9:2743) – Jefferson Parish, LA?
Fill out Affidavit (Null and Void) of Inscriptions on Certificates (La. R.S. 9:2743) – Jefferson Parish, LA now