The Release by Obligee of Record (La. R.S. 9:5169) is the sworn release that the obligee of record of a mortgage or privilege signs so that the Jefferson Parish Clerk of Court and Recorder of Mortgages can cancel its recordation. It is listed among the mortgage release forms on the Clerk of Court's forms page, not among tax forms, even though many people reach it while searching for Jefferson Parish property tax information. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form itself is published by the Clerk of Court at the official URL.
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What is Release by Obligee of Record (La. R.S. 9:5169) – Jefferson Parish, LA?
The Release by Obligee of Record (La. R.S. 9:5169) is a notarial release, printed under the title "Release by Obligee of Record of an Unparaphed Obligation," by which the obligee of record declares that a mortgage or privilege was paid, extinguished or otherwise satisfied and asks the Clerk of Court to cancel it.
In the form, the appearer swears before a notary and competent witnesses that it was the obligee of record when the mortgage or privilege was satisfied. The obligation is then released, and the Clerk of Court and Recorder of Mortgages for the Parish of Jefferson is expressly requested, authorized and directed to cancel the recordation of the mortgage, lien or privilege described on the form.
The form identifies the inscription by who granted it, in whose favor it was made, the instrument date, the parish of recording, the notary before whom it was executed, the MOB and folio, the instrument number and a legal description of the property.
The Jefferson Parish Clerk of Court lists it under Releases (Cancellations of Mortgage Inscriptions) in its Mortgage & Conveyance / UCC forms. Neighboring releases on that list include the Release by Obligee of Record (Lost Note – La. R.S. 9:5168), the Release by Financial Institution (La. R.S. 9:5172), the Release by Lost Note Affidavit (La. R.S. 9:5167(A)) and the Release by Prescription. This form is the one tied to La. R.S. 9:5169.
Who needs to file Release by Obligee of Record (La. R.S. 9:5169) – Jefferson Parish, LA?
The obligee of record of a mortgage or privilege recorded in Jefferson Parish uses this release when that mortgage or privilege has been paid, extinguished or otherwise satisfied and the recordation needs to be cancelled. The obligee may appear through a duly authorized representative, and the form asks for that representative's name and title.
The form is executed in authentic form: before a commissioned notary, in the presence of witnesses, and signed by the affiant and two witnesses of lawful age. Cancellations filed in Jefferson Parish must be in this form.
The Clerk of Court states that its forms are samples intended for use by qualified notaries or attorneys only, and that Clerk of Court employees are prohibited from providing legal advice or assistance with completing any form.
Use a different form when the facts differ. The Clerk's list has separate releases for a lost note (La. R.S. 9:5168), for financial institutions (La. R.S. 9:5172) and for cancellation by prescription, among others.
When to file Release by Obligee of Record (La. R.S. 9:5169) – Jefferson Parish, LA
Use this release after the mortgage or privilege has been paid, extinguished or otherwise satisfied, because the form is the obligee of record's sworn statement that this has happened. The form prints no separate deadline.
Prepare the Request to Cancel Inscription(s) form at the same time, since the Clerk of Court requires every release submitted for cancellation to be accompanied by it. If you also want related subsequent inscriptions cancelled, list them on the Request to Cancel Inscription form.
The Clerk's pages give no processing time for cancellations.
Documents you need
- Request to Cancel Inscription(s) form, complete with MOB and Folio and/or Instrument Number and the name and address of the party requesting cancellation; it must accompany every release submitted for cancellation.
- Property description attachment, only if you are requesting a partial release; without a property description the form is a full release of the inscription.
- Request to Cancel Inscription form listing any related subsequent inscriptions, only if you wish to cancel those as well.
How to fill out Release by Obligee of Record (La. R.S. 9:5169) – Jefferson Parish, LA
Confirm the preprinted state and parish
The form is preprinted for Louisiana and Jefferson Parish at the top. Check that the mortgage or privilege is recorded in Jefferson Parish.
Enter the appearer and representative
In the opening paragraph, enter the name of the obligee of record, then the name and title of the duly authorized representative who appears for it.
Identify who granted the inscription
Under A mortgage, lien, or privilege, enter the party in the Granted/Made by line and the party in the In favor of line.
Enter the instrument details
Enter the instrument date, the parish where it was recorded and the Notary Public before whom it was executed.
Enter MOB, folio and instrument number
Complete the Recorded in MOB, FOLIO and INSTRUMENT NO. line exactly as the recordation shows.
Add the legal description if partial
Enter the legal description of the subject property and attach the property description only for a partial release. With no property description, the form acts as a full release.
Complete the affiant block
Enter the affiant's printed name, company name, title, mailing address, city, state, ZIP, telephone number and email.
Arrange the witness signatures
Two witnesses of lawful age sign in the witness lines beside the affiant's signature.
Complete the notary's section
The notary enters the day, month and year of the jurat, then signs, affixes the seal and enters printed name, state of appointment, notary or bar number and commission expiration.
Prepare the Request to Cancel Inscription
Complete the separate Request to Cancel Inscription(s) form, which must accompany this release, and list any related subsequent inscriptions on it.
Review and download the completed PDF
Check names, dates, MOB, folio and instrument number, then download or print the completed PDF from FillingPDF. Sign it only before the notary and witnesses.
How to submit Release by Obligee of Record (La. R.S. 9:5169) – Jefferson Parish, LA
The form and the Jefferson Parish Clerk of Court's forms page name the Clerk of Court and Recorder of Mortgages as the recipient; neither gives a mailing address, portal or appointment rule for this release.
- Complete package: the signed and notarized release must be accompanied by the Request to Cancel Inscription(s) form, complete with MOB and Folio and/or Instrument Number and the name and address of the party requesting cancellation.
- Fees: all documents must be submitted with the appropriate fees. The Clerk of Court's Fees page lists the charges; the amount is not given here.
- Where to look: the Clerk of Court publishes its forms at https://jeffparishclerk.gov/forms/, including the Mortgage Release/Cancellation Manual with statutory citations and forms.
Clerk of Court employees cannot give legal advice or help complete forms. FillingPDF lets you fill out and download the PDF; submission follows the Clerk of Court's channels.
Common mistakes to avoid
- Submitting the release without the Request to Cancel Inscription(s) form, which the Clerk of Court says must accompany all cancellation documents.
- Leaving the Request to Cancel Inscription(s) form without the MOB and Folio and/or Instrument Number or without the name and address of the party requesting cancellation.
- Omitting the legal description or attachment without realizing that, with no property description, the form is a FULL release.
- Attaching a property description when you want a full release; the form says to attach it for a partial release ONLY.
- Signing without the notary and two witnesses of lawful age; cancellations in Jefferson Parish must be in authentic form.
- Expecting related subsequent inscriptions to be cancelled automatically instead of listing them on the Request to Cancel Inscription form.
- Retyping the form and dropping language or required information; retyped forms must preserve all language and required information.
- Sending the release without the appropriate fees, which the Clerk of Court requires with all documents.
Frequently asked questions
What is the Release by Obligee of Record (La. R.S. 9:5169)?
It is a notarial release in which the obligee of record declares that a mortgage or privilege was paid, extinguished or otherwise satisfied and asks the Jefferson Parish Clerk of Court and Recorder of Mortgages to cancel its recordation.
Is this a Jefferson Parish property tax form?
No. The Clerk of Court lists it under Releases (Cancellations of Mortgage Inscriptions) in its Mortgage & Conveyance / UCC forms. It releases a recorded mortgage or privilege; it is not listed with any tax forms.
Who must sign the release?
The affiant signs, together with two witnesses of lawful age, before a notary. Cancellations filed in Jefferson Parish must be in authentic form. The obligee may appear through a duly authorized representative, whose name and title go on the form.
What is the difference between a full and a partial release on this form?
With no property description, the form is a full release of the inscription. For a partial release, attach the property description; the form says to attach it for partial release only.
What must accompany the release?
A Request to Cancel Inscription(s) form, complete with MOB and Folio and/or Instrument Number and the name and address of the party requesting cancellation. Related subsequent inscriptions go on that request form.
Is there a fee to record the release?
Yes. The Clerk of Court says all documents must be submitted with the appropriate fees and points to its Fees page for the charges. Check that page or ask the Clerk for the current amount.
Can the Clerk's office help me fill out this form?
No. The Clerk of Court says its forms are samples for use by qualified notaries or attorneys only, and its employees are prohibited from providing legal advice or assistance with completing any form.
Can I fill out the release online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent, does not file or record the release with the Clerk of Court, and cannot notarize it; submission follows the Clerk's channels.
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