The Current Certificate of Liability Insurance is an ACORD 25 certificate that the City of New Orleans publishes as a sample for its Real Estate & Records Division, with the City already named as certificate holder. The Division lists a current certificate of liability insurance on the property, with the City of New Orleans added as an Additional Insured, among the supporting documents it asks applicants to provide. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF is published by the City of New Orleans at nola.gov, and an authorized representative must sign it.
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What is ACORD 25?
The Current Certificate of Liability Insurance is the City of New Orleans sample of the ACORD 25 (2010/05) Certificate of Liability Insurance, a one-page document that lists the insurance policies issued to an insured and names the City as certificate holder.
The City of New Orleans Real Estate & Records Division (RER) buys, sells and leases city-owned immovable property and keeps historical records on parcels in the city. On its page, RER lists "Current Certificate of Liability Insurance on the property, and add the City of New Orleans as an Additional Insured" among its supporting documents, next to the Applicant Contact Info sheet, the Current Tax Clearance Authorization form, the Certificate of Authority for LLCs (if applicable), the Louisiana Secretary of State proof of good standing and the Hiring Compliance Affidavit.
The certificate is issued as a matter of information only. The form states that it confers no rights upon the certificate holder, does not amend, extend or alter the coverage of the policies, and is not a contract between the insurer, the producer and the certificate holder. If the certificate holder is an additional insured, the policy must be endorsed; a statement on the certificate does not replace the endorsement.
The form has blocks for the producer, the insured, up to six insurers (A to F), the policies and their limits, a description of operations, the certificate holder and the authorized representative's signature. The sample prints City of New Orleans, Property Management / Real Estate & Records as certificate holder, and it is not a tax document.
Who needs to file ACORD 25?
Applicants who deal with the City of New Orleans Real Estate & Records Division and are asked for the supporting document "Current Certificate of Liability Insurance" need this certificate. The Division's page asks for a certificate on the property that adds the City of New Orleans as an Additional Insured.
The sample states that the insured must match the applicant, and it carries a note referring to a servitude or other contract. The certificate is completed by the insurance producer or its authorized representative, who must sign it; the applicant is the named insured.
Who does not use it:
- People who only want to research property records or ask about a tax assessment. The Division says it is not the tax assessor and cannot change or answer questions about assessments.
- Anyone expecting the certificate to grant rights by itself. If the City is to be an additional insured, the policy itself must carry the endorsement.
The Division's page does not say which applications need the certificate; ask the Division at (504) 658-3615 or [email protected] before you order it.
When to file ACORD 25
The certificate is provided together with the other supporting documents when you make your request to the City of New Orleans Real Estate & Records Division. The Division asks for a current certificate, so the policies shown must be in force for the policy period printed in the coverage section. Neither the form nor the Division's page sets a separate due date for it.
Allow time for your insurance producer to issue it with the City as certificate holder and the additional insured wording. The Division's page also says online requests have at least a 2-week lead time, depending on the task requested.
Documents you need
- Additional insured endorsement on the policy, when the City of New Orleans is to be an additional insured; the form says a statement on the certificate does not replace the endorsement.
- ACORD 101, Additional Remarks Schedule, only if the description of operations, locations or vehicles needs more space than the form allows.
How to fill out ACORD 25
Enter the producer details
In the PRODUCER block, enter the insurance producer's name and address, and the contact name, phone, fax and email address where the form asks for them.
Enter the insured
Enter the name and address of the insured. The sample notes that the insured must match the applicant.
List the insurers affording coverage
In INSURER(S) AFFORDING COVERAGE, list each insurer on lines INSURER A through INSURER F, with its NAIC number where requested.
Enter certificate and revision numbers
Under COVERAGES, enter the CERTIFICATE NUMBER and the REVISION NUMBER.
Complete the general liability row
Mark COMMERCIAL GENERAL LIABILITY and claims-made or occurrence, then enter the policy number (required on this row), the policy effective and expiration dates and the limits shown on the form.
Complete the other coverage rows
Use the Automobile Liability, Umbrella/Excess Liability and Workers Compensation rows for any other policies you list, entering policy numbers, dates and limits as the form requests.
Check the description of operations
The sample already prints an additional insured endorsement in favor of the certificate holder as per written contract with the insured. Attach ACORD 101, Additional Remarks Schedule, if you need more space.
Confirm the certificate holder
The CERTIFICATE HOLDER block reads City of New Orleans, Property Management / Real Estate & Records, 1300 Perdido St. Room 5W06, New Orleans, LA 70142.
Have the authorized representative sign
The AUTHORIZED REPRESENTATIVE line is marked "MUST BE SIGNED." The producer's authorized representative signs the certificate.
Review and download the completed PDF
Check names, policy numbers and dates against the policies, then download or print the completed PDF from FillingPDF and send it with your supporting documents as described under How to submit.
How to submit ACORD 25
The certificate has no filing channel of its own. It goes to the City of New Orleans Real Estate & Records Division with the rest of your supporting documents, and the Division takes requests online or in person.
- Online: use the blue button labeled "research requests" on the Division's page at https://nola.gov/NEXT/Real-Estate-and-Records. Online requests have at least a 2-week lead time, depending on the task requested.
- In person: City Hall, Room 5W06. Office hours are 9 AM-4 PM.
- Phone or email: (504) 658-3615 or [email protected].
The certificate holder block on the sample reads: City of New Orleans, Property Management / Real Estate & Records, 1300 Perdido St. Room 5W06, New Orleans, LA 70142. The authorized representative must sign the certificate before it is submitted.
FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Naming an insured that does not match the applicant; the sample prints that the insured must match the applicant.
- Leaving the certificate unsigned; the authorized representative line is marked "MUST BE SIGNED."
- Assuming the certificate makes the City an additional insured without checking that the policy is endorsed.
- Omitting the policy number on the commercial general liability row, which the sample marks as required.
- Changing the certificate holder so it no longer reads City of New Orleans, Property Management / Real Estate & Records at the Room 5W06 address.
- Squeezing a long description of operations into the box instead of attaching ACORD 101, Additional Remarks Schedule.
- Sending tax assessment questions to the Real Estate & Records Division; it is not the tax assessor.
- Making an online request with less than the 2-week lead time the Division states.
Frequently asked questions
What is the Current Certificate of Liability Insurance?
It is the City of New Orleans sample of the ACORD 25 (2010/05) certificate, which lists an insured's liability policies and names the City as certificate holder. The Real Estate & Records Division lists a current certificate among its supporting documents.
Is this a New Orleans property tax form?
No. It is an insurance certificate. The Real Estate & Records Division says it is not the tax assessor and cannot change or answer questions on assessments; for a New Orleans property tax assessment, the Division points you to the 4th floor of City Hall.
Does the certificate make the City an additional insured?
Not by itself. The form states that if the certificate holder is an additional insured, the policy must be endorsed, and that a statement on the certificate does not confer rights in place of the endorsement.
Who has to sign the certificate?
The authorized representative, on the line marked "MUST BE SIGNED." The certificate is completed by the producer's side, and the insured named on it must match the applicant.
Where is the certificate holder address?
City of New Orleans, Property Management / Real Estate & Records, 1300 Perdido St. Room 5W06, New Orleans, LA 70142. It is printed in the CERTIFICATE HOLDER block of the sample.
Which other documents does the Division list with it?
The Applicant Contact Info sheet, a Current Tax Clearance Authorization form in the property owner's name, a Certificate of Authority for LLCs (if applicable), Louisiana Secretary of State proof of good standing, and a Hiring Compliance Affidavit.
Can I fill out the certificate online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of the City of New Orleans and does not send the certificate to the Real Estate & Records Division; you deliver it through the Division's channels.
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