The Application For City Services and Equipment is a City of Baltimore Department of Transportation form, issued by the Right of Way Services Division, Special Events and Street Vendors Section. Event organizers use it to request city services and equipment such as police, emergency medical service, stages, tents, load packers and dumpsters. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form itself is published by the city at baltimorecity.gov.
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What is Application For City Services and Equipment – Baltimore, MD?
The Application For City Services and Equipment is the City of Baltimore Department of Transportation (DoT) form on which an event organizer asks for city services and equipment, and which the city uses with its Special Events Fee Schedule to calculate the total cost of the event.
The form has two parts. The first collects the event name, date and location, the organizing contact, and a check box for nonprofits that must attach a copy of their 501(c)3. The second is the Special Events Fee Schedule, a table of services and equipment with columns for the fee per unit, units ordered and total cost. It is grouped by provider: Fire, Mayor's Office, Police, Recreation and Parks, Solid Waste, Transportation (tents, stages, panels, risers, bicycle racks, banners), electrical (generators and electricians) and traffic set-up and management.
The city's block party page lists this form as a supplemental application. It is the one to use when you request city emergency medical service, police, stages or tents, or city service for load packers or dumpsters. It is not the permit application itself and it is not the noise exemption request, which the same page lists as a separate supplemental form. A box at the bottom marked OFFICE USE ONLY is completed by the city.
Who needs to file Application For City Services and Equipment – Baltimore, MD?
Event organizers who need city services or equipment for an event use this form. The City of Baltimore block party page names the situations: you request city emergency medical service, police, stages, tents and similar equipment, or you need city service for load packers or dumpsters.
- Nonprofits must provide proof of status. The form has a box for them to attach a copy of their 501(c)3.
- Organizers of large and new events are encouraged to attend a City Agency Logistics Meeting (CALM). Any applicant may request one.
- Block party organizers apply for the permit online through a shorter version of the Special Events Permit Application and attach supplemental forms such as this one when they need these services.
Not every service or fee in the fee schedule applies to every event; the city says it works with you to determine the best plan. You do not need this form if you request no city services or equipment. The noise exemption request is a separate supplemental form.
When to file Application For City Services and Equipment – Baltimore, MD
Submit the form with your event application, and plan for the four-week deadline. The form says that if your event date does not meet the four-week deadline, you should check whether the services are available before submitting it, by contacting the Department of Transportation at 410-396-3909 about city equipment. The city's block party page also requires a complete application at least 4 weeks before the event.
Fees depend on timing. The fee schedule prices the Special Events Application in tiers by how many weeks before the event you apply, with the earliest tier the lowest. The Equipment Request Fee follows tiers of 8 or more weeks, 6-8 weeks and 4-6 weeks prior. Application fees are nonrefundable. For current amounts, use the City Services Checklist or call the Department of Transportation.
Documents you need
- A copy of your 501(c)3, only if you are a nonprofit: the form says nonprofits must provide proof of status and has a box to mark that the copy is attached.
How to fill out Application For City Services and Equipment – Baltimore, MD
Check the notes at the top
Read the four bullets under the title: fees are nonrefundable and listed on the City Services Checklist, the four-week deadline applies, nonprofits provide proof of status, and CALM meetings are encouraged for large and new events.
Enter the event details
Fill in Event name, Date and Location. Add the event's Telephone, Fax and Website if you have them.
Enter the event address
In Address, give the Street, City, State and Zip for the event.
Enter the organizer's contact information
Write the Event organizer name and Title, then Telephone and Fax. Add the Cell Phone onsite during event hours and the Email Address.
Enter the organizer's address
In the second Address block, give the organizer's Street, City, State and Zip.
Mark the nonprofit box
If you are a nonprofit, check the box Non-profit must attach copy of 501(c)3 and attach the copy. Other applicants leave it blank.
Select services in the fee schedule
In the Special Events Fee Schedule, enter the Units Ordered for each service or equipment item you need, by provider section. The city works out the Total Cost with you.
Leave the office-use area blank
Do not write below the OFFICE USE ONLY line. The city records Date Rec'd, Application Fee, Event Fee, Security Deposit and Application# there.
Review and download the completed PDF
Check names, phone numbers and quantities, then download or print the completed PDF from FillingPDF and submit it through the channels described under How to submit.
How to submit Application For City Services and Equipment – Baltimore, MD
The form names the Special Events and Street Vendors Section as its issuer, and the city's block party page describes an online route for supplemental forms.
- Online: the city says supplemental forms cannot be filled out online on its site, but you can attach or upload them as part of the online special event application. Complete the form first, then upload it.
- Section address: The form's header lists City of Baltimore Department of Transportation, Right of Way Services Division, Special Events and Street Vendors Section, The Councilman Harry S. Cummings Building, 401 East Fayette Street, Lobby, Baltimore, MD 21202. The form prints no separate delivery instruction.
- Phone: 410-396-3909 for city equipment questions. To request a CALM meeting, call 410-396-1675 or 1916.
Application fees apply and are nonrefundable; they are listed on the City Services Checklist and in the fee schedule on the form. Ask the Department of Transportation for current amounts. FillingPDF lets you fill out and download the PDF; submission follows the city's channels above.
Common mistakes to avoid
- Submitting after the four-week deadline without first checking that the services and city equipment are available; the form tells you to contact the Department of Transportation at 410-396-3909.
- Expecting a refund of the application fee; the form states application fees are nonrefundable.
- Leaving out the copy of the 501(c)3 when applying as a nonprofit.
- Writing in the OFFICE USE ONLY area (Date Rec'd, Application Fee, Event Fee, Security Deposit, Application#), which is for the city.
- Ordering every item on the fee schedule; the form notes that not all services and fees apply to every event.
- Assuming the non-profit discount applies to horizontal banner installation; the schedule says it does not.
- Leaving out the cell phone number that will be answered onsite during event hours, which the organizer section asks for.
- Trying to complete the form on the city's online portal; the city says supplemental forms cannot be filled out online and must be attached or uploaded.
Frequently asked questions
What is the Application For City Services and Equipment in Baltimore?
It is a City of Baltimore Department of Transportation form for requesting city services and equipment for an event, such as police, emergency medical service, stages, tents, load packers or dumpsters. It includes a Special Events Fee Schedule used to calculate the event's total cost.
When do I need to submit the Baltimore city services and equipment application?
At least four weeks before your event. If your date does not meet the four-week deadline, check that the services are available before submitting by calling the Department of Transportation at 410-396-3909 about city equipment.
Do nonprofits need to attach anything to this form?
Yes. The form says nonprofits must provide proof of status and has a box for attaching a copy of the 501(c)3. The schedule also notes the non-profit discount does not apply to horizontal banner installation.
Is there a fee for the Application For City Services and Equipment?
Yes. Application fees are listed on the City Services Checklist and are nonrefundable. The fee schedule on the form also prices equipment and services. Contact the Department of Transportation for current amounts.
What is a CALM meeting?
A City Agency Logistics Meeting (CALM) is held by the Department of Transportation to coordinate your event with the city agencies that may assist. They are typically for large events, but any applicant may request one at 410-396-1675 or 1916.
Can I fill out this form online on the city's website?
No. The city's block party page says supplemental forms cannot be filled out online, but you can attach or upload them with the online application. You can fill out the PDF online on FillingPDF and download it first.
Does FillingPDF submit this application to the City of Baltimore?
No. FillingPDF is an independent service not affiliated with the city. It lets you fill out the PDF online and download or print it; you submit it through the Department of Transportation's channels.
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