The Claim for Refund of Tax Erroneously Paid Form is the document the Frederick County Government's Division of Finance, Department of Treasury, requires with every request for a refund of tax paid in error. It is built on Subtitle 9 of Title 14 of the Tax – Property Article of the Annotated Code of Maryland, so it is the form to use for a Frederick County property tax refund claim of this kind. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the Treasury publishes the original at the official link, and the claim goes to the county through its own channels.
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What is Claim for Refund of Tax Erroneously Paid Form – Frederick County, MD?
The Claim for Refund of Tax Erroneously Paid Form is the Frederick County, Maryland, form on which a claimant asks the office that received a payment to refund tax that was paid by mistake. According to the Treasury's cover letter, Annotated Code of Maryland §14-914 requires it to be submitted with all requests for refund.
The form is issued by the Frederick County Government, Division of Finance, Department of Treasury. It has three sections:
- Section 1 is completed by the claimant: date, the office to which the payment was made, the claimant's contact details, the refund amount, the date and nature of the tax, the reason for the request and the Parcel ID, followed by a signature under the penalties of perjury.
- Section 2, Approval or Denial of Claim, is where an official certifies that the claimant is or is not entitled to a refund and in what amount.
- Section 3, Authorization for Refund, is where an official grants authority to issue the refund, with an authorization number.
The refund amount excludes convenience fees. The Treasury asks you to keep the blank form as an original and to make copies as needed, and the law requires an original signature on each claim.
Who needs to file Claim for Refund of Tax Erroneously Paid Form – Frederick County, MD?
A person or business that paid tax to a Frederick County office by mistake and wants the money back completes this form as the claimant. The Treasury's cover letter says the form must be submitted with all requests for refund, so a refund request is not made by letter alone.
Points that shape who uses it:
- The claim is made under Subtitle 9 of Title 14 of the Tax – Property Article of the Annotated Code of Maryland, and the form asks for a Parcel ID.
- The claimant signs the form, swearing or affirming under the penalties of perjury that its contents are true to the best of the claimant's knowledge, information and belief.
- The refund amount you request must leave out convenience fees, so those are not part of a claim on this form.
- Sections 2 and 3 are for the county officials who verify the claim and authorize the refund; the claimant does not complete them.
The form prints no rule about a representative signing for the claimant. It does say the law requires an original signature.
When to file Claim for Refund of Tax Erroneously Paid Form – Frederick County, MD
Submit the form whenever you request a refund of tax you believe was erroneously paid, because the Treasury says it must go with all requests for refund. The form prints no filing deadline of its own, and it does not state a processing time. Complete it as soon as you have the receipt for the payment and the other evidence of the error, since those must be attached.
Have the cancelled check and the letter naming the mailing address for the refund ready at the same time, as the Treasury asks for both with the form. Because an original signature is required, plan to sign the claim in ink before you send or deliver it; faxed copies are not accepted. For questions about timing in your case, contact the Treasury at 301-600-1111.
Documents you need
- A receipt, or a legible copy of it, for the payment of the tax; the form says it must be attached to the claim.
- Other evidence of the erroneous payment; the form says it must be attached along with the receipt.
- A copy of the front and back of the cancelled check, which the Treasury asks you to submit with the form.
- A letter stating where the refund should be mailed, submitted with the form and the cancelled check copy.
How to fill out Claim for Refund of Tax Erroneously Paid Form – Frederick County, MD
Keep an original and make copies
The Treasury asks you to hold the blank form as an original and make copies as needed. Complete a copy for each claim and keep the original signature requirement in mind.
Enter the date and receiving office
In Section 1, enter the date (20__) and, on the TO line, the office to which the erroneous payment was made and its address.
Enter your claimant details
Fill in your Name, Address, Phone # and E-Mail in the application block that begins "In accordance with the provisions of Subtitle 9 of Title 14."
State the refund amount
Write the amount in words on the Dollars line and in figures in the ($____) box. Exclude convenience fees from the amount.
Explain the payment and the reason
In the space provided, give the date of payment, the nature of the tax for which a refund is requested, the reason for the request and other information pertinent to the claim.
Enter the Parcel ID
Write the Parcel ID of the property to which the payment relates on the Parcel ID line.
Sign the claim in ink
Sign on the Signature of Claimant line. By signing you swear or affirm under the penalties of perjury that the contents are true to the best of your knowledge, information and belief; an original signature is required.
Leave Sections 2 and 3 blank
Section 2, Approval or Denial of Claim, and Section 3, Authorization for Refund, are completed by county officials after they verify and approve the claim.
Attach evidence and the letter
Attach the receipt or a legible copy and other evidence of erroneous payment, a copy of the front and back of the cancelled check, and a letter stating where the refund should be mailed.
Review and download the completed PDF
Check every entry against your receipt, then download or print the completed PDF from FillingPDF, sign the printed original and assemble the package described under How to submit.
How to submit Claim for Refund of Tax Erroneously Paid Form – Frederick County, MD
The form is addressed on its TO line to the office to which the erroneous payment was made, and it travels with your refund request. It prints no separate mailing address, portal or appointment rule for the claim itself, so confirm the delivery method with the Treasury before you send it.
- Package contents: the signed original claim, the receipt or a legible copy for the payment and other evidence of the error, a copy of the front and back of the cancelled check, and a letter stating where the refund should be mailed.
- Original signature: the law requires it, so no fax copies are accepted, even though the Treasury letterhead lists a fax number.
- Treasury contact: Frederick County Government, Division of Finance, Department of Treasury, 30 North Market Street, Frederick, MD 21701; telephone 301-600-1111; website www.FrederickCountyMD.gov/Treasury.
Keep a copy of everything you send. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Sending a fax copy of the claim; the law requires an original signature, so the Treasury does not accept fax copies.
- Submitting a letter requesting a refund without this form; the Treasury says the form must accompany all requests for refund.
- Sending only the front of the cancelled check; the Treasury asks for a copy of the front and back.
- Leaving out the letter that says where the refund should be mailed.
- Including convenience fees in the refund amount, when the form requests the payment excluding convenience fees.
- Attaching no receipt or other evidence of the erroneous payment, which the form says must be attached.
- Leaving the date of payment, nature of tax or reason for the refund out of the explanation space under Section 1.
- Signing and then filling in Section 2 or Section 3 yourself; those sections are for the verifying and authorizing officials.
Frequently asked questions
What is the Frederick County claim for refund of tax erroneously paid form?
It is the Frederick County Treasury form used to request a refund of tax paid by mistake. The Treasury says Annotated Code of Maryland §14-914 requires it to be submitted with all requests for refund, and it includes officials' approval and authorization sections.
Do I need this form to get a Frederick County property tax refund for an erroneous payment?
Yes, for a refund of tax paid in error. The Treasury states the form must be submitted with all requests for refund, together with a copy of the front and back of the cancelled check and a letter saying where to mail the refund.
Can I fax the Frederick County refund claim form?
No. The Treasury says the law requires an original signature, so no fax copies will be accepted. Sign the claim in ink on the original form, even though the Treasury letterhead lists a fax number.
What do I attach to the claim for refund of tax erroneously paid?
Attach the receipt, or a legible copy, and other evidence of the erroneous payment. The Treasury also asks for a copy of the front and back of the cancelled check and a letter stating where the refund should be mailed.
Are convenience fees included in the refund amount?
No. The form asks for the refund of payment excluding convenience fees, so enter the tax amount paid in error without any convenience fee, in words and in figures.
What are Sections 2 and 3 of the form for?
Section 2 is where an official certifies whether the claimant is or is not entitled to a refund and in what amount. Section 3 is the official's authorization to issue the refund, with an authorization number. The claimant completes Section 1 only.
Is there a deadline to file the claim?
The form prints no deadline and no processing time. Complete it once you have the receipt and evidence of the error, and contact the Treasury at 301-600-1111 about timing for your claim.
Can I fill out the claim for refund online on FillingPDF?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of Frederick County and does not file or send the claim; you sign the original and submit it through the Treasury's channels.
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