The Personal Property Tax Bill Change of Mailing Address Form is the City of Boston Assessing Department form that a business owner completes to change the address where a personal property tax bill is sent; the printed title reads Personal Property Tax Bill Change of Address Form. It is one of the Boston property tax forms, and it applies to business personal property bills, not to the real estate tax bill. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the City of Boston publishes the form at boston.gov, and you send it to the Assessing Department through the channels described below.
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What is Personal Property Tax Bill Change of Mailing Address Form – Boston, MA?
The Personal Property Tax Bill Change of Mailing Address Form is the City of Boston Assessing Department form on which a business owner reports a new business address, a new mailing address, or both, so that personal property tax bills reach the right place.
The form is a single page. It identifies the account by the name of the business, the name of the owner(s) and the 6-digit I.D. number found on the bill. It then asks for the old and new business address, the old and new mailing address, the current business phone number and the date of the move. The date of the move is marked as required when the business address has changed. An authorization block at the bottom carries the signature of the owner or representative, the date and the printed name.
The City of Boston Assessing Department handles personal property tax bills for businesses. A different form, the property tax bill change of mailing address form, is used by residential or business property owners who want to change the real estate tax bill mailing address, and it is emailed to a different address ([email protected]). This form is not that one.
The form also carries two notes about businesses that move out of the City of Boston, summarized under When to file.
Who needs to file Personal Property Tax Bill Change of Mailing Address Form – Boston, MA?
Business owners in the City of Boston who want to change the address where they receive their personal property tax bill use this form. The Assessing Department's page describes it as the form for a business owner who wants to change the personal property tax bill mailing address.
- Owners and representatives. The authorization block is marked "Signature of Owner/Representative Required", so either the owner or a representative signs, and the printed name is entered below the signature.
- Businesses that have moved. Fill in the old and new business address and the date of the move. The form says the date of the move is required if the business address has changed.
- Businesses that moved out of Boston. The notes on the form explain what happens to the tax and the annual Form of List depending on when the move took place.
Do not use this form to change the mailing address of a real estate tax bill. Residential or business property owners who want that change use the property tax bill change of mailing address form, which the Assessing Department lists separately.
When to file Personal Property Tax Bill Change of Mailing Address Form – Boston, MA
Use the form when the business address or the mailing address for your personal property tax bill changes. The form prints no filing deadline of its own, but it carries two timing notes for businesses that move out of the City of Boston.
- A business that moved out of Boston on or after January 1 is responsible for paying the taxes to Boston for the entire fiscal year that begins on the following July 1.
- A business that moved out of Boston before January 1 must file the annual Form of List with the municipality to which it has moved, in addition to informing the City of Boston.
If the business address has changed, enter the date of the move, because the form marks that date as required.
How to fill out Personal Property Tax Bill Change of Mailing Address Form – Boston, MA
Enter the business and owner names
Write the Name of Business and the Name of Owner(s) at the top of the form.
Enter the 6-digit I.D. number
Enter the I.D. Number, the 6-digit number found on your personal property tax bill.
Complete the business address section
Under Old Business Address and New Business Address, enter the address, city, state and ZIP. Complete this section only if the business location has changed.
Complete the mailing address section
Under Old Mailing Address and New Mailing Address, enter the address, city, state and ZIP for where the tax bill is sent and where you want it sent.
Add the phone number and move date
Enter the Current Business Phone #. Enter the Date of Move, which the form requires if the business address has changed.
Sign and print your name
In the Authorization block, the owner or representative signs the line marked Signature of Owner/Representative Required, enters the date and prints the name.
Review and download the completed PDF
Check the I.D. number, addresses and move date, then download or print the completed PDF from FillingPDF and send it through one of the channels under How to submit.
How to submit Personal Property Tax Bill Change of Mailing Address Form – Boston, MA
You can send the completed form to the City of Boston Assessing Department by mail, email or fax, or bring it to Boston City Hall.
- By mail (address printed on the form): City of Boston Assessing, Attn: Personal Property, 1 City Hall Plaza Room 301, Boston, MA 02201.
- By mail (business address on the Assessing Department's page): City of Boston, Personal Property, P.O. Box 9712, Boston, MA 02114. The page gives this address for businesses sending a personal property tax change of address form.
- By email: [email protected] is printed on the form. The Assessing Department's page lists [email protected] for the same form.
- By fax: (617) 635-4275, marked Attn: Personal Property.
- In person: the Assessing Department page says you can bring a completed form or fill out a new one at Boston City Hall, 1 City Hall Square.
Do not send this form to the residential address for real estate bills (Tax Data Administration, Room 301) or to [email protected]; those are for the real estate tax bill form. If you need a paper form, the Taxpayer Referral and Assistance Center at 617-635-4287 will send you one. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Leaving the Date of Move blank when the business address has changed; the form marks it as required in that case.
- Submitting the form without the signature of the owner or representative, or without the printed name and date.
- Omitting the 6-digit I.D. number that appears on the personal property tax bill.
- Using this form for a real estate tax bill; that bill has its own change of mailing address form, emailed to [email protected].
- Sending the form to the Tax Data Administration address for residents instead of the personal property address or email.
- Assuming a move out of Boston on or after January 1 ends the tax; the business still pays Boston for the fiscal year that begins the following July 1.
- Informing only Boston after moving out before January 1, when the annual Form of List must also be filed with the new municipality.
Frequently asked questions
What is the Boston personal property tax bill change of address form?
It is a City of Boston Assessing Department form that a business owner uses to change the address on a personal property tax bill. It asks for the old and new business and mailing addresses, the 6-digit I.D. number from the bill and the date of the move.
Where do I find the I.D. number on the form?
The form says the I.D. number is a 6-digit number that can be found on your personal property tax bill. Copy it from the bill into the I.D. Number line at the top of the form.
Where do I send the Boston personal property change of address form?
You can mail it, email it, fax it to (617) 635-4275 or bring it to Boston City Hall. The form prints 1 City Hall Plaza Room 301, Boston, MA 02201 and [email protected]; the Assessing Department page lists P.O. Box 9712, Boston, MA 02114 for businesses.
Is this the same form as the real estate tax bill address change?
No. The Assessing Department lists a separate property tax bill change of mailing address form for residential or business property owners changing a real estate tax bill, and that one is emailed to [email protected]. This personal property form goes to the Personal Property team.
Do I still owe Boston personal property tax if my business moved away?
It depends on when you moved. A business that moved out of Boston on or after January 1 pays Boston the taxes for the entire fiscal year beginning the following July 1. One that moved before January 1 must file the annual Form of List with its new municipality and inform Boston.
Who has to sign the form?
The owner or a representative signs. The Authorization block is marked Signature of Owner/Representative Required, and it also asks for the date and the printed name.
Can I fill out this Boston form online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not send the form to the City of Boston; you submit it by mail, email, fax or in person.
How can I get a paper copy of the form?
Call the Taxpayer Referral and Assistance Center at 617-635-4287 and the Assessing Department will send you a form. You can also download the form from the City of Boston website or fill out a new one at Boston City Hall.
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