PC 564 is the Proof of Service form that the Michigan State Court Administrative Office (SCAO) approves for probate court cases. The person who served or mailed court papers uses it to state how, where and when each person was served. This page lets you fill out the form online on FillingPDF and download or print the completed PDF; the official PDF is published by the Michigan courts at courts.michigan.gov.
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What is PC 564?
Form PC 564, Proof of Service, is the Michigan probate court form on which a person records how court papers were served or mailed in a case: by mail, by personal service or by publication. It is approved by the State Court Administrative Office (SCAO) and carries JIS Code PSV.
The form is filled out for one case. It identifies the court, the case number and judge, and the matter (the person's first, middle and last name). It then lists the titles of the papers served or mailed and, for each person served, the name, the complete address of service and the date. Personal service also requires the time.
Three methods appear on the form:
- Line 2: first-class mail, registered mail or certified mail. For registered and certified mail, a copy of the return receipt is attached.
- Line 3: personal service.
- Line 4: service by publication on interested persons who could not be found after diligent search and inquiry. Copies of form PC 617 are attached.
The person completing it signs a declaration under the penalties of perjury that the proof of service has been examined and that its contents are true to the best of that person's information, knowledge and belief. A block at the bottom records service fee, miles traveled, incorrect address fee and total fee. The form cites MCL 700.1306, MCL 700.1401, MCR 5.104(A), MCR 5.105 and MCR 5.107. PC 564 is a proof of what was done; it is not the paper being served.
Who needs to file PC 564?
The person who served or mailed papers in a Michigan probate court matter completes PC 564, because the form is written in the first person ("I served") and ends with that person's signature and printed name.
Use the lines that match what you did:
- Line 2 if you served by first-class, registered or certified mail.
- Line 3 if you served by personal service.
- Line 4 if interested persons could not be found after diligent search and inquiry and were served by publication.
You may use more than one line on the same form when different persons were served in different ways.
The form's use note covers one exception to the standard header: if the form is being filed in the circuit court family division, enter the court name and county in the upper left-hand corner of the form.
The form does not say who is allowed to make service or sign for someone else. Check the court rules it cites, or ask the court named at the top of the form, if you are unsure whether you may complete it.
When to file PC 564
You complete PC 564 after the papers have been served or mailed, because each entry records a date (and, for personal service, a time) that has already happened. The form prints no separate due date.
Timing for service of a particular paper is set by the court rules the form cites (MCR 5.104(A), MCR 5.105 and MCR 5.107) and by the paper being served, not by PC 564 itself. Ask the court named at the top of the form, using the court telephone number printed there, if you need the deadline for a specific document.
Documents you need
- A copy of the return receipt for each paper sent by registered mail, attached to the form when you use line 2.
- A copy of the return receipt for each paper sent by certified mail, attached to the form when you use line 2.
- Copies of form PC 617, attached when interested persons could not be found after diligent search and inquiry and were served by publication (line 4).
How to fill out PC 564
Enter the court and case details
At the top, enter the court address, court telephone number, county, case number and judge. If you are filing in the circuit court family division, enter the court name and county in the upper left-hand corner.
Identify the matter
In the line "In the matter of," enter the first, middle and last name.
List the papers on line 1
On line 1, write the titles of the papers served or mailed.
Complete service by mail on line 2
Mark first-class mail, registered mail or certified mail. For each person, enter the name, complete address of service and date; attach a copy of the return receipt for registered or certified mail.
Complete personal service on line 3
For each person served in person, enter the name, complete address of service, and the date and time of service.
Complete service by publication on line 4
Use this line only for interested persons you could not find after diligent search and inquiry and served by publication. Attach copies of form PC 617.
Fill in the fee block
Where fees apply, enter the service fee, miles traveled, fee and date, then the incorrect address fee, miles traveled, fee and total fee. Leave these blank if they do not apply to you.
Sign the declaration
Below the declaration under the penalties of perjury, sign and date the form, and enter your name (type or print).
Review and download the PDF
Check the names, addresses, dates and times, and make sure attachments are ready. Download or print the completed PDF from FillingPDF and file it as described under How to submit.
How to submit PC 564
PC 564 is filed in the case with the court named at the top of the form. The form prints the court address and court telephone number in its header, and it names no portal, email address or separate mailing address.
- Court address: use the court address and case number you enter in the header; if you are unsure of the filing method the court accepts, call the court telephone number printed on the form.
- Attachments: include a copy of the return receipt for registered or certified mail (line 2) and copies of form PC 617 for service by publication (line 4).
- Circuit court family division: if the form is filed there, enter the court name and county in the upper left-hand corner.
Keep a copy of the signed form for your records. FillingPDF lets you fill out and download the PDF; submission follows the court's channels above.
Common mistakes to avoid
- Choosing registered or certified mail on line 2 without attaching a copy of the return receipt, which the form says to attach.
- Reporting service by publication on line 4 without attaching copies of form PC 617.
- Entering only a date for personal service on line 3; the form asks for the date and time.
- Giving an incomplete address; the form asks for the complete address of service for each person.
- Leaving out the court name and county in the upper left-hand corner when filing in the circuit court family division.
- Submitting the form without the signature and printed name that follow the declaration under the penalties of perjury.
- Listing the papers vaguely on line 1 instead of giving the titles of the papers served or mailed.
- Using line 4 for someone who was found and could have been served, when it covers only persons not found after diligent search and inquiry.
Frequently asked questions
What is PC 564?
PC 564 is the Michigan SCAO Proof of Service form for probate court. The person who served or mailed papers uses it to record what was served, on whom, by which method, and on what date, then signs it under the penalties of perjury.
Can I fill out PC 564 online?
Yes. You can fill out the PC 564 PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the form; you file it with the court named at the top of the form.
What do I attach to PC 564 for certified or registered mail?
Attach a copy of the return receipt. The form says so next to both the registered mail and certified mail options on line 2. First-class mail has no return receipt to attach.
What is form PC 617 and when does it go with PC 564?
PC 617 is the form whose copies you attach on line 4 when you served interested persons by publication after diligent search and inquiry failed to find them. The PC 564 itself does not describe PC 617 beyond that.
Which service methods does PC 564 cover?
Three: mail (first-class, registered or certified, on line 2), personal service (line 3) and service by publication (line 4). You complete only the lines that match how you served each person.
What do I do if I file PC 564 in the circuit court family division?
Enter the court name and county in the upper left-hand corner of the form. The form's use note gives this instruction because the printed header refers to the probate court.
Who signs PC 564?
The person who served the papers signs. The declaration is written in the first person, stating that the proof of service has been examined by that person and that its contents are true to the best of their information, knowledge and belief.
Is there a deadline to file PC 564?
The form prints no due date of its own. Service deadlines come from the court rules it cites (MCR 5.104(A), MCR 5.105 and MCR 5.107) and from the paper being served, so ask the court if you need a specific deadline.
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