The Vital Records Certified Copy Order Form (Fax/Mail) is the Macomb County Clerk/Register of Deeds form for ordering certified copies of vital records, including a Macomb County birth certificate, by mail. One page covers birth records, business registration, death records, marriage licenses and military discharge, plus payment and shipping choices. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the county publishes the official PDF at macombgovdocs.org.
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What is Vital Records Certified Copy Order Form (Fax/Mail) – Macomb County, MI?
The Vital Records Certified Copy Order Form (Fax/Mail) is the Macomb County Clerk/Register of Deeds request form for certified copies of records the Clerk's Vital Records Office holds. You complete it, enclose payment and mail it to the office in Mount Clemens, Michigan.
The printed form is titled Vital Records Certified Copy Request Form and has these parts:
- Requestor's information: name, daytime phone number, mailing address, driver's license number and e-mail address.
- Birth records (born in Macomb only): details of the person on the record and the requestor's relationship to that person.
- Business registration: the name of the business.
- Death records (deceased in Macomb only): name of the deceased, date and place of death.
- Marriage licenses: both applicants' names as on the application and the date of marriage.
- Military discharge: name and date of birth.
- Payment/shipping information: the total, the shipping choice and the check.
Birth and death records are limited to events that occurred in Macomb County. The county's birth records page explains that a certified copy serves as an original legal document and that birth records are not public records, so only the people it lists can obtain one. The form is the mail-in paper alternative to ordering online with a credit card or visiting the office. It does not correct, change or amend a record; the county page sends those requests to the State of Michigan.
Who needs to file Vital Records Certified Copy Order Form (Fax/Mail) – Macomb County, MI?
Anyone who wants a certified copy of a Macomb County vital record by mail can use this form. For birth records, the Macomb County Clerk's page limits who may obtain a copy to:
- the person on the record;
- the parents of that person, who must be listed on the birth record;
- the person's legal guardian;
- an heir, if the person is deceased and the relationship is shown with a court order.
The form's relationship boxes are Self, Parent, Heir, Legal Guardian, Legal Representative and Court of competent jurisdiction. Legal guardians, legal representatives and heirs need additional documentation less than one year old. Individuals under the age of 15 cannot request a copy of their own birth record. Records over 100 years old are public record, according to the county page.
Do not use this form for a birth that occurred outside Macomb County: the form says birth records are for births in Macomb only. If you were born in Michigan but elsewhere, the county page refers you to the State of Michigan's vital records registry, and for a birth in another state you must contact that state's vital records office. The county page also sends legal name changes, corrections to a birth record, adoptions and some births to a single mother (before 1980) to the State of Michigan.
When to file Vital Records Certified Copy Order Form (Fax/Mail) – Macomb County, MI
Submit the form whenever you need a certified copy of a Macomb County record; neither the form nor the county's page sets a deadline for ordering. Because the request goes by mail, allow for delivery. The form says the Express Mail option may take up to 3 days depending on the zip code, and longer if the request is not received before 10 a.m. The county says orders are processed as soon as possible and gives no fixed processing time. If you need the record sooner than mail allows, the county page lists two other routes: ordering online with a credit card, or visiting the Clerk's office by appointment.
Documents you need
- A copy of the requestor's photo ID, included with the form for birth records and for military discharge requests, where the form says it must be included.
- For in-county birth records: valid photo identification (driver's license), or three pieces of identification with one piece being photo identification.
- Heirs: the death record of the person on the birth record, together with your own birth record to prove you are an heir, less than one year old; the county also links an heir's relationship to a court order.
- Legal guardians: certified guardianship documents or certified custody orders, less than one year old.
- Legal representatives: legal representative documents, less than one year old.
- A check made payable to Macomb County Clerk for the total on the form; the county page also allows a money order for the exact amount.
How to fill out Vital Records Certified Copy Order Form (Fax/Mail) – Macomb County, MI
Enter the requestor's information
Print your name, daytime phone number, mailing address, city, state and zip, driver's license number and e-mail address in the Requestor's Information block. The form says to print legibly.
Choose the record type
Complete only the section for the record you want: birth records, business registration, death records, marriage licenses or military discharge.
Complete the birth record section
For a birth in Macomb County only, enter the name of the person on the record, date of birth, place of birth, mother's full maiden name and father's full name. Include a copy of your photo ID.
Mark your relationship to the person
Check Self, Parent, Heir, Legal Guardian, Legal Representative or Court of competent jurisdiction to show your relationship to the person on the record.
Complete death, marriage or business sections
For death records, enter the name of the deceased, date of death and place of death. For marriage licenses, enter both applicants' names as on the application and the date of marriage. For business registration, enter the name of the business.
Complete the military discharge section
Enter the name and date of birth of the person on the discharge record, and include a copy of your photo ID, which the form says must be included.
Enter copies and section totals
In each section, enter the number of additional copies and calculate the section total, using the costs printed on the form.
Select shipping and calculate total cost
Under Payment / Shipping Information, enter the costs from above and check Express Mail (optional, U.S. only) or regular mail, then write the total cost.
Prepare your payment
Check the box to enclose a check payable to Macomb County Clerk for the total cost.
Review and download the completed PDF
Check every entry against your records, then download or print the completed PDF from FillingPDF. Assemble the package with payment and ID copy and submit it as described under How to submit.
How to submit Vital Records Certified Copy Order Form (Fax/Mail) – Macomb County, MI
The form is submitted by mail; the county also takes certified copy requests online with a credit card and in person at the Clerk's office by appointment.
- By mail: send the completed form, payment and any required ID copy to Macomb County Clerk, Vital Records Office, 120 North Main Street, Mount Clemens, MI 48043. The county page asks that mail be addressed to Macomb County Clerk, Attn: Birth Records, 120 N Main Street, Mount Clemens, MI 48043. Enclose a check payable to Macomb County Clerk; the county page also accepts a money order for exact amount.
- Shipping: the order is mailed to the requestor's address. The form offers regular mail or optional Express Mail (U.S. only). The county page says it does not offer international express shipping.
- Online: order with a credit card through the Macomb County Clerk's website.
- In person: 120 N Main Street, Mount Clemens, by appointment; free parking is in front of the building. The county accepts cash, check, VISA, Mastercard and Discover, but not American Express or international credit cards.
Fees apply for each copy and for Express Mail. The form prints the amounts to fill in, and the Clerk's office answers fee questions at 586-469-5205. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Ordering a birth or death record for an event outside Macomb County; the form covers births and deaths in Macomb only.
- Mailing a birth record or military discharge request without a copy of the requestor's photo ID, which the form says must be included.
- Requesting a birth record as someone not listed by the county, such as a person who is not the individual, a listed parent, a legal guardian or an heir with a court order.
- Leaving out guardianship, custody, representative or heir documents less than one year old when applying as guardian, legal representative or heir.
- Making the check payable to anyone other than Macomb County Clerk, or sending an amount that does not match the total on the form.
- Choosing Express Mail for a delivery outside the U.S.; the form marks Express Mail as U.S. only.
- Using this form to correct or change a birth record, which the county sends to the State of Michigan.
- Filling in more than one record section without calculating each section's total before the final total.
Frequently asked questions
How do I order a Macomb County birth certificate by mail?
Complete the birth records section of the Vital Records Certified Copy Order Form, include a copy of your photo ID, and mail it with a check payable to Macomb County Clerk to the Vital Records Office, 120 North Main Street, Mount Clemens, MI 48043.
Who can get a certified copy of a Macomb County birth record?
The person on the record, a parent listed on it, a legal guardian, or an heir if the person is deceased and the relationship is shown with a court order. Birth records are not public, except those over 100 years old, according to the county.
Can I use this form if I was born in Michigan but not in Macomb County?
No. The birth section is for births in Macomb only. If you were born elsewhere in Michigan, the county page sends you to the State of Michigan's vital records registry; for a birth in another state, contact that state's vital records office.
What ID do I need to include with my request?
A copy of your photo ID must be included for birth records and military discharge requests. The county page says a requester must present valid photo identification, such as a driver's license, or three pieces of identification, one of them with a photo.
Can I order a death certificate or marriage license copy on the same form?
Yes. The same form has sections for death records (deceased in Macomb only), marriage licenses, business registration and military discharge. Fill in only the section for the record you are requesting and total each section.
How do I pay for a certified copy ordered by mail?
Enclose a check payable to Macomb County Clerk for the total on the form; the county page also allows a money order for the exact amount. Fees apply, so use the amounts printed on the form or call 586-469-5205 to confirm them.
How long will it take to get my Macomb County record?
The county says it processes orders as soon as possible and gives no fixed time. The form adds that Express Mail delivery may take up to 3 days depending on the zip code and whether the request arrives before 10 a.m.
Can I fill out the Macomb County vital records form online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not submit the request or payment; you mail it to the Macomb County Clerk or use the county's other channels.
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