The Certificate of Filing Notary Commission is the Hennepin County, Minnesota, form on which a notary states that they live in Hennepin County and have presented their notary commission for filing. It is filed in the office of the Hennepin County Director of Licensing, and the county lists it among the notary forms published by Hennepin County Service Centers / Vital Records. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form itself is published by the county at the official link below.
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What is Certificate of Filing Notary Commission – Hennepin County, MN?
The Certificate of Filing Notary Commission is a Hennepin County, Minnesota form on which a notary states, under Minnesota Statute Section 395.061, that they are a resident of Hennepin County and have presented their notary commission for filing with the county.
The form is headed "State of Minnesota, County of Hennepin." It has a box where you place an image of your notary commission, a line for your legal signature (first, middle and last name) and a line for the customary signature you use on all notarial acts. The legal signature must match the name on your Notary Commission Certificate.
Below the sworn statement, the form has a jurat: a notary public completes the "Subscribed and sworn before me" block. The form states that this notarized signature is required when you are not filing in person.
The last block records the filing itself. It reads that the notary commission presented has been filed in the office of the Hennepin County Director of Licensing, with a date, a Designee line and a Location line. The top of the form also prints a fee and a "Mark if paid" box; the amount is not repeated here, so ask Hennepin County for the current figure.
The revision printed on the form is Rev. 2017-07-18. The form is a county filing certificate. It is not the notary commission itself, which you present with it.
Who needs to file Certificate of Filing Notary Commission – Hennepin County, MN?
Notaries who are residents of Hennepin County and want their Minnesota notary commission filed in the county use this certificate. The form's own statement is that, for the purpose of conducting notary commission duties in the State of Minnesota, you are a resident of Hennepin County and have presented your notary commission for filing.
- Notaries filing in person: complete the form and present it with your commission at the filing office.
- Notaries not filing in person: the form says a notarized signature is required, so the "Subscribed and sworn before me" block must be completed by a notary public.
The form is written for the notary personally. It has two signature lines for the notary (legal and customary) and no signature line for a representative or agent, and it does not describe anyone signing on the notary's behalf. If you do not live in Hennepin County, the residency statement printed on the form does not apply to you.
When to file Certificate of Filing Notary Commission – Hennepin County, MN
The triggering event is that you hold a notary commission and are presenting it for filing in Hennepin County. The form cites Minnesota Statute Section 395.061 and states that you are a county resident who has presented the commission for filing, so it is completed when the commission is brought to the Director of Licensing. No separate due date, validity period or renewal cycle is printed on the form. The date line at the bottom ("this ___ day of _, 20") records the day the commission is filed in the office, and the sworn block carries its own date when it is notarized. For any deadline that applies to filing a commission, ask Hennepin County.
Documents you need
- Your notary commission, presented for filing; the form has a box to place an image of the Notary Commission, and the legal signature must match the name on your Notary Commission Certificate.
- A notarized signature on the form, completed by a notary public in the "Subscribed and sworn before me" block, only when you are not filing in person.
- Payment of the fee printed at the top of the form, shown by the "Mark if paid" box; the form does not give the payment method, so confirm it with Hennepin County.
How to fill out Certificate of Filing Notary Commission – Hennepin County, MN
Check the fee and payment box
At the top right, the form prints a fee and a "Mark if paid" box. Ask Hennepin County for the current amount and payment method before you mark the box.
Place the notary commission image
Put an image of your Notary Commission in the box marked "Place image of Notary Commission here."
Enter your legal signature
Sign on the line for "Legal signature of Notary (First, Middle, Last Name)." It must match the name on your Notary Commission Certificate.
Enter your customary signature
On the next line, sign the way you customarily sign all notarial acts.
Read the residency statement
The text citing Minnesota Statute Section 395.061 says you are a resident of Hennepin County and have presented your notary commission for filing. Confirm it is true for you before signing.
Complete the notarized block if needed
If you are not filing in person, a notary public completes the block: State of, County of, the day, month and year in "Subscribed and sworn before me this ____ day of ____________ 20____," and the Notary Public signature.
Leave the filing record to the county
The last statement says the commission has been filed in the office of the Hennepin County Director of Licensing, with a date, Designee and Location. Leave it for the office.
Review, download and file
Check that the signatures match your commission and that every part you complete is filled in. Download or print the completed PDF from FillingPDF and file it as described under How to submit.
How to submit Certificate of Filing Notary Commission – Hennepin County, MN
The form is filed in the office of the Hennepin County Director of Licensing. It contemplates two ways of filing: in person, or not in person with a notarized signature.
- In person: present your notary commission and the completed certificate at the filing office. The closing block of the form is filled in by the office with the filing date, a Designee and a Location.
- Not in person: the form states "Notarized signature required when not filing in person," so have a notary public complete the "Subscribed and sworn before me" block (State of, County of, date, Notary Public) before you send it.
The form prints no street address, mailing address, online portal, office hours or phone number. Contact Hennepin County Service Centers / Vital Records, the agency listed for this form, to confirm where and how to file.
A fee is printed at the top of the form with a "Mark if paid" box. The form does not say how the fee is paid, and the amount is not given here; ask the county for the current amount and accepted payment methods. FillingPDF lets you fill out and download the PDF; submission follows the county's channels above.
Common mistakes to avoid
- Writing a legal signature that does not match the name on your Notary Commission Certificate; the form says it must match.
- Leaving the box for the image of the Notary Commission empty when presenting the commission for filing.
- Filing without being present and without the notarized signature the form requires when not filing in person.
- Signing the sworn statement without a notary public to complete the "Subscribed and sworn before me" block (State of, County of, date and Notary Public signature).
- Filling in the closing filing block (date, Designee, Location), which records the filing in the office of the Hennepin County Director of Licensing.
- Using this form when you are not a resident of Hennepin County, since the statement you sign says you are.
- Entering your customary signature on the legal signature line, or the reverse; the form asks for each separately.
Frequently asked questions
What is the Certificate of Filing Notary Commission?
It is a Hennepin County, Minnesota form on which a notary states, citing Minnesota Statute Section 395.061, that they live in Hennepin County and have presented their notary commission for filing. It is filed in the office of the Hennepin County Director of Licensing.
Does the Certificate of Filing Notary Commission need to be notarized?
Only when you are not filing in person. The form prints "Notarized signature required when not filing in person," and a notary public completes the "Subscribed and sworn before me" block with State, County, date and signature.
Who can use the Hennepin County notary filing certificate?
A notary who is a resident of Hennepin County. The statement printed on the form says you are a Hennepin County resident who has presented a notary commission for filing, so the form does not fit a notary who lives elsewhere.
Which signature goes on which line of the notary certificate?
Your legal signature (first, middle and last name) goes on the first line and must match the name on your Notary Commission Certificate. The second line is for the customary signature you use to sign all notarial acts.
Is there a fee to file a notary commission in Hennepin County?
Yes, the form prints a fee and a "Mark if paid" box. The amount is not repeated here and the form does not say how to pay, so ask Hennepin County Service Centers / Vital Records for the current fee and accepted payment methods.
Where is the notary commission filed in Hennepin County?
In the office of the Hennepin County Director of Licensing, according to the form's closing statement. The form prints no street address or mailing address, so confirm where to file with Hennepin County Service Centers / Vital Records.
Can I fill out the Certificate of Filing Notary Commission online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of Hennepin County and does not file the form; you file it through the county's channels, with a notarized signature if you are not filing in person.
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