Form HC 1239, Request for Marriage Record/Letter of No Marriage Record, is the Hennepin County form for ordering copies of a marriage record from the Vital Records Office. It applies to couples who applied for their license in Hennepin County, so it is the form to use after a Hennepin County marriage license application, not the application for the license itself. You can fill out the form online on FillingPDF and download or print the completed PDF; the county publishes the original PDF at the official link on this page, and you mail it with payment as described below.
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What is HC 1239?
Form HC 1239, Request for Marriage Record/Letter of No Marriage Record is the State of Minnesota, County of Hennepin form that you mail to the Hennepin County Vital Records Office to order a certified marriage certificate, a certified marriage application, or a letter of no record.
The form offers three documents in Section C:
- Certified Marriage Certificate, the proof of marriage.
- Certified Marriage Application, which shows the birth dates or ages of the parties.
- Letter of No Record, the proof that no record of a marriage was found in Hennepin County. The form notes that it is not a record of single status. You give the dates to be searched.
The form begins with a question: did the applicant apply for the marriage license in Hennepin County? If the answer is no, the form says the copies of the marriage record are held by the county where the couple applied for the license. That is the main difference between this form and anything connected with getting the license: Form HC 1239 requests a copy of an existing record and does not apply for a license.
Section D cites Minn. Stat. § 144.226 and says the information required to request a copy is the correct date of the event and the correct name of the registrant. The form is numbered HC 1239 and carries the revision mark Rev 09/2026. The last blocks cover quantity and cost, payment, and the mailing address of the Vital Records Office. An "Office use only" box at the bottom is for county staff.
Who needs to file HC 1239?
Anyone who needs a copy of a marriage record for a couple that applied for the marriage license in Hennepin County uses Form HC 1239. The form lets you choose a certified marriage certificate, a certified marriage application, a letter of no record, or a combination, and it asks whether a copy is for VA benefits or for foreign adoption, dual citizenship or other international purposes.
Who should not use it:
- If the couple did not apply for the license in Hennepin County, the form says the copies are held by the county where they applied, so request the record there.
- Do not use it to obtain a license: it requests an existing record only.
- Do not expect the letter of no record to prove single status. The form says it is proof that no record of a marriage was found in Hennepin County, and it is not a record of single status.
You must be able to give the correct date of the marriage and the correct names of the parties before the marriage (Section A), since the form states that these are the specific information required. The form does not describe who may sign for someone else, so ask the Vital Records Office at [email protected] or 612-348-8919 about requests made on behalf of another person.
When to file HC 1239
Submit Form HC 1239 whenever you need a certified marriage certificate, a certified marriage application or a letter of no record; no due date is printed on it. Fees are due at the time of application, so send payment with the form.
The form offers faster service for an additional fee: your request goes ahead of standard requests. The form says this fee is in addition to the cost of the records and does not include return overnight mail delivery.
If you can find the marriage first at www.moms.mn.gov, the form says to search there; otherwise there may be an additional search time fee charged by the hour. No processing time is printed on the form, so contact the Vital Records Office at 612-348-8919 or [email protected] about the status of a request.
Documents you need
- A check or money order payable to Hennepin County Treasurer, covering the fees listed in Section E for the items you order; fees are due at the time of application.
How to fill out HC 1239
Answer the Hennepin County question
At the top, check Yes or No to whether the applicant applied for the marriage license in Hennepin County. If the answer is No, the form says the copies are held by the county where the couple applied for the license.
Enter both applicants' names
In Section A, write the first, middle and last name each applicant used prior to marriage, for Applicant 1 and Applicant 2. Names must be correct, since the form says the correct name of the registrant is required.
Enter the date of marriage
In Section A, write the Date of Marriage. The form states that the correct date of the event is required.
Complete the requester information
In Section B, enter your full name, mailing address (street, apartment or unit number, city, state, ZIP), daytime phone and email.
Choose documents and copies
In Section C, enter the number of copies of the Certified Marriage Certificate, the Certified Marriage Application and the Letter of No Record that you want. For a letter of no record, also fill in the search dates from and to.
Answer the purpose questions
In Section C, check YES or NO for whether the copy is desired for VA benefits, and YES or NO for whether it is needed for foreign adoption, dual citizenship or international purposes.
Review the search time fee
Section D covers the search time fee and repeats the information required to request a copy. Check that you have the correct date of the event and the correct name of the registrant; use www.moms.mn.gov to search first.
Fill in quantity and cost
In Section E, enter the quantity of each item, the fee per item and the total, and add the Faster Service line if you want it. Write the Total Amount Due.
Prepare your payment
Section F: make a check or money order payable to Hennepin County Treasurer for the total. Do not overpay, since overpayments are not refunded.
Review, download and mail
Check every section, leave the Office use only box blank, then download or print the completed PDF from FillingPDF and mail it with payment to the address in Section G, as described under How to submit.
How to submit HC 1239
You submit Form HC 1239 by mail to the Hennepin County Vital Records Office, with payment, and you can contact the office by email or phone with questions.
- By mail: Vital Records Office, Hennepin County Government Center, 300 South 6th St., MC 678B, Minneapolis MN 55487-0678. Include the completed form and your payment.
- Payment: a check or money order payable to Hennepin County Treasurer. Fees are due at the time of application and are non-refundable. The county does not issue refunds for overpayment. A check returned for non-payment is charged a fee under Minnesota Statutes, section 604.113, subdivision 2, and civil penalties may be imposed. Section E lists the amounts for each item and for faster service; confirm anything unclear with the office.
- Questions: [email protected] or 612-348-8919. The form also prints FAX # 612-348-2010 with the mailing details.
FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Requesting the record from Hennepin County when the couple applied for the license in another county; the form says the copies are held in the county where they applied.
- Entering an incorrect date of marriage or incorrect names prior to marriage; the form says the correct date of the event and the correct name of the registrant are required.
- Skipping the search at www.moms.mn.gov when you can use it, which may lead to an additional search time fee charged by the hour.
- Ordering a letter of no record as proof of single status; the form says it is not a record of single status.
- Leaving out the search dates for a letter of no record in Section C.
- Mailing the form without payment; fees are due at the time of application.
- Overpaying or expecting a refund; the form says the county cannot issue refunds for overpayment and fees are non-refundable.
- Writing the check to anyone other than Hennepin County Treasurer, or sending a check that is later returned for non-payment, which carries a fee and possible civil penalties.
- Omitting the additional faster service fee when you want your request to go ahead of standard requests.
Frequently asked questions
What is Form HC 1239 used for?
Form HC 1239 is the Hennepin County request for a marriage record. You use it to order a certified marriage certificate, a certified marriage application showing birth dates or ages, or a letter of no record, from the Hennepin County Vital Records Office.
Is this the form to get a Hennepin County marriage license?
No. Form HC 1239 requests copies of an existing marriage record or a letter of no record. It does not apply for a license. It is meant for couples who applied for their license in Hennepin County.
What if the couple applied for the marriage license in another county?
Request the record from that county. The form's first question asks whether the applicant applied for the license in Hennepin County, and it says that if the answer is no, copies of marriage records are in the county where the couple applied.
Is there a fee for a Hennepin County marriage record?
Yes. Every item on Form HC 1239 has a fee, and faster service costs an additional fee. Section E lists the amounts. Pay by check or money order payable to Hennepin County Treasurer; fees are due with the application and are non-refundable.
Can I search for a marriage before I send the form?
Yes. The form says to search at www.moms.mn.gov. Otherwise there may be an additional search time fee charged by the hour. You also need the correct date of the marriage and the correct names to request a copy.
What is a letter of no record?
It is proof that no record of a marriage was found in Hennepin County for the dates you ask the office to search. The form says it is not a record of single status. Enter the search dates in Section C.
Where do I mail Form HC 1239?
Mail it with payment to Vital Records Office, Hennepin County Government Center, 300 South 6th St., MC 678B, Minneapolis MN 55487-0678. Questions go to [email protected] or 612-348-8919.
Can I fill out Form HC 1239 online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent and does not send the request or payment to Hennepin County; you mail them to the Vital Records Office yourself.
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