The Declaration of Marriage is a form published by the Montana Department of Public Health and Human Services (DPHHS), Office of Vital Records, on which two spouses give their personal and parental details and declare the date of their marriage. It is signed by both spouses and by witnesses, and it has blocks for a clerk to administer the oath and file it. On this page you can fill out the declaration of marriage online on FillingPDF and download or print the completed PDF; the original form is published by the Office of Vital Records at the DPHHS website.
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What is Declaration of Marriage – Montana?
The Declaration of Marriage is a form published by the Montana Department of Public Health and Human Services (DPHHS), Office of Vital Records, on which two spouses give their details, state they are legally competent to enter into the marriage contract and declare their marriage.
The form is divided into a few blocks:
- Identity details for Spouse 1 and Spouse 2: name (first, middle, last), age and residence (city and state).
- Parent details for each spouse: the father's name and residence, and the mother's full maiden name and residence.
- A statement that both spouses are legally competent to enter into this marriage contract, followed by the sentence in which they declare their marriage to each other on the Date Declared Married (month, day, year).
- Signature lines for both spouses and two witnesses.
- Two blocks for the clerk: Subscribed and Sworn to before me and Filed this, each with a Clerk line and a Deputy line.
The form prints no form number and no revision date. The PDF carries Print Form and Clear Form buttons. DPHHS lists the document among the forms and applications on the Office of Vital Records page; for forms that are not listed there, the office asks you to call or email.
Who needs to file Declaration of Marriage – Montana?
The two people who are declaring their marriage to each other complete and sign the Declaration of Marriage. Both are named on the form as Spouse 1 and Spouse 2, and each gives name, age, residence, and the names and residences of the father and mother.
Two witnesses also sign: the form has a Witness Signature line for each of them.
A clerk, and a deputy where the clerk's line is signed by deputy, completes the last two blocks, which record that the declaration was subscribed and sworn to before the clerk and the date it was filed. The spouses do not fill in those blocks.
The form itself sets no age limit, residency requirement or other eligibility test beyond the printed statement that both spouses are legally competent to enter into the marriage contract. For questions about who may use it, the Office of Vital Records can be reached at (406) 444-2685 or [email protected].
When to file Declaration of Marriage – Montana
The Declaration of Marriage is completed when the spouses declare their marriage: the form records the date on which they declare themselves married, entered under Date Declared Married. No separate deadline for filing is printed on the form.
The sworn and filed blocks at the bottom carry their own dates, which the clerk enters ("this ___ day of _, 20"), so the form is dated three times: the date declared married, the date it was sworn to, and the date it was filed. For any timing rule beyond what is printed, ask the Office of Vital Records at (406) 444-2685 or [email protected].
How to fill out Declaration of Marriage – Montana
Enter Spouse 1 name and age
In the Spouse 1 column, write the name as First Middle Last, then the age on the Age line.
Enter Spouse 2 name and age
In the Spouse 2 column, write the name as First Middle Last and the age on the Age line.
Enter each spouse's residence
Under each name, enter the residence as City and State.
Enter the fathers' names and residences
For each spouse, write the Father's Name as First Middle Last and the father's residence as City and State.
Enter the mothers' maiden names
For each spouse, write the Mother's Full Maiden Name as First Middle Last and the mother's residence as City and State.
Complete the competence statement
Enter Spouse 1's full name and Spouse 2's full name in the first sentence, which states both are legally competent to enter into this marriage contract. In the next sentence enter each spouse's first name.
Enter the date declared married
On the line for Date Declared Married, write the month, day and year on which the spouses declare their marriage.
Collect spouse and witness signatures
Each spouse signs on the Spouse 1 Signature and Spouse 2 Signature lines, and the two witnesses sign on the Witness Signature lines.
Leave the clerk blocks for the clerk
The Subscribed and Sworn to before me and Filed this blocks, with their Clerk and Deputy lines, are completed by the clerk.
Review and download the completed PDF
Check that names, ages, residences and the declared date match for both spouses. Download or print the completed PDF from FillingPDF and take it to be signed and filed as described under How to submit.
How to submit Declaration of Marriage – Montana
The form names no portal, mailing address or office to send it to. What it does show is that a clerk, or a deputy signing for the clerk, takes the oath and files the declaration: the Subscribed and Sworn to before me and Filed this blocks each have a Clerk line and a By line for the Deputy.
- In front of a clerk: the spouses and witnesses complete the declaration, and the clerk completes the sworn and filed blocks. The form does not say which clerk's office handles it or give an address.
- Questions to the state office: Montana DPHHS Office of Vital Records, (406) 444-2685, [email protected]. The office's Forms and Applications page is at https://dphhs.mt.gov/vitalrecords/Forms.
Before you go, confirm with the Office of Vital Records or the clerk where to take the completed form. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Leaving the Spouse 2 column blank or mixing the two spouses' details; each column asks for its own name, age, residence and parents.
- Writing the mother's current surname instead of her full maiden name on the Mother's Full Maiden Name line.
- Giving a full street address where the form asks for residence as city and state only.
- Writing the Date Declared Married in the wrong order instead of month, day, year.
- Leaving out a witness signature; the form has a Witness Signature line for two witnesses.
- Filling in the Subscribed and Sworn and Filed blocks yourself; they carry the Clerk and Deputy lines and are for the clerk.
- Signing outside the intended sequence: the spouses' signatures belong to the declaration that is then subscribed and sworn to before the clerk.
- Entering only first names in the competence statement; the first line asks for each spouse's full name and the next for first names.
Frequently asked questions
What is a declaration of marriage in Montana?
It is a form from the Montana DPHHS Office of Vital Records on which two spouses give their details, state they are legally competent to enter into the marriage contract and declare their marriage on a stated date. Witnesses sign, and a clerk swears and files it.
Who signs the Declaration of Marriage?
Both spouses sign, and so do two witnesses, each on their own signature line. The Subscribed and Sworn to before me and Filed this blocks carry Clerk and Deputy lines, so the clerk, or a deputy for the clerk, completes those.
Can I fill out the Declaration of Marriage online?
Yes, you can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the declaration; signing before a clerk and filing follow the channels described under How to submit.
Where do I file the Declaration of Marriage?
The form does not print an address or portal. It shows that a clerk takes the oath and files it. Ask the Montana Office of Vital Records at (406) 444-2685 or [email protected] where to take the completed form.
Is there a deadline to file a declaration of marriage?
No deadline is printed on the form. It records the date the spouses declare their marriage, the date it was sworn to and the date it was filed. For any timing rule, contact the Office of Vital Records.
What do I write for the mother's name?
Write her full maiden name, as First Middle Last, on the Mother's Full Maiden Name line for each spouse, followed by her residence as city and state. The father's line asks for his name in the same First Middle Last order.
Do I need witnesses for a declaration of marriage?
The form has two Witness Signature lines, so witnesses sign it along with the spouses. The form does not state any qualifications for witnesses; ask the Office of Vital Records if you have questions about who may witness.
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