Field Use License Agreement - Allocations and Fee Schedule effective Aug. 1, 2025 – Las Vegas, NV

The Field Use License Agreement - Allocations and Fee Schedule effective Aug. 1, 2025 is the City of Las Vegas agreement, issued through its Parks, Recreation & Cultural Affairs Department, that licenses an organization to use municipal athletic fields for an Allocation Period. The PDF prints its title as "License Agreement Authorizing Use of Athletic Fields for ____ Allocation Period."

Once the City issues the Parks, Recreation & Cultural Affairs Department Field Use Permit, the agreement authorizes the organization's exclusive use of the fields named in that permit, on the dates and at the times the permit sets. The City alone decides which fields the organization may use. The license is not a commitment to approve future requests for the same fields, dates or times.

The agreement binds the organization to the department's Athletic Field Use and Allocation Policies Handbook (the Field Use Policies) and covers fees, cancellation, concessions, maintenance and clean-up, insurance, indemnity, termination and notices. Exhibit A is the Athletic Field Use Fee Schedule effective August 1, 2025. It lists the field use fee, a youth special affiliation fee for practice only, a lighting fee, a concession building season permit fee, scoreboard permit and controller rental fees, a lock replacement fee and strike fees. Amounts are printed in Exhibit A.

The agreement is not a business license. Section 6.0 makes the organization responsible for obtaining the licenses and permits its activity needs, including licenses from the City of Las Vegas Business License Division of the Planning Department.

Organizations that receive an athletic field allocation from the City of Las Vegas for an Allocation Period sign this agreement. Exhibit A says field allocations are permitted to local adult or youth leagues that have at least 4 teams in each individual age division, that compete against each other and that have a verifiable schedule.

• Youth organizations without a league: a local youth organization that does not administer a league and is affiliated with a state or national youth organization falls under the Youth Special Affiliation Fee, which Exhibit A limits to practice only.
• Organizations selling food, beverages or merchandise: if sales happen while the fields are in use, the agreement requires a fixed building concession permit from the City and any licenses the activity needs.
• Organization representative: the agreement has the organization designate a representative and coordinator with authority to act and to sign for it. In the agreement, the City's representative is the Recreation Manager of the department or an authorized representative.

By signing, the organization represents that it is financially solvent and authorized to do business in the State of Nevada. It also confirms that its representative has read the Field Use Policies. The agreement does not give rights to third parties.

The agreement is signed for each Allocation Period, which you write into the title, the opening paragraph and Section 1.0. It takes effect on the later of the City's approval date and the organization's approval date, as long as one approval falls within thirty (30) calendar days of the other. It then stays in force until the organization has performed all of its obligations.

Exhibit A says allocation permits are issued only after a request is submitted and approved, all required documents are received, fees are paid and insurance requirements are met. For each season, payment for the first 3 months of the permit is due at permit issuance, and the rest is due no later than 60 days after the first date of the allocation season. Requests for additional fields are paid in full when requested. Lighting fees are billed monthly and are due within fifteen (15) days of the invoice's billing date.

The agreement does not print a filing procedure of its own. The channels it names are the City's postal address and email address for notices, and electronic transmission of signed copies.

• Mail or delivery for notices: City of Las Vegas, Parks, Recreation & Cultural Affairs Department, 525 S. Main St., Las Vegas, Nevada 89101.
• Email: [email protected]. The agreement accepts email as written notice of a proposed change to times, dates or fields, and for cancellation requests.
• Signed copies: the agreement may be executed in duplicate counterparts. Facsimile or electronic transmissions of documents and signatures have the same force and effect as originals.
• Payment: Field Use Fees are paid in the manner indicated on the Fee Schedule (Exhibit A). The agreement states that the City is open for business only Monday through Thursday and is closed on certain approved holidays. Ask the department for current fee amounts.

Fill in the organization's own notice details (name, attention line, address and email) in the Notices section so the City can reach you. FillingPDF lets you fill out and download the PDF; submission follows the City's channels above.