The Field Use License Agreement - Short Term is the City of Las Vegas agreement, issued through its Parks, Recreation & Cultural Affairs Department, under which an organization is licensed to use municipal athletic fields for a short term event. The Organization and the City both sign it, and it works together with the Field Use Permit and the Athletic Field Use Fee Schedule attached as Exhibit A. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original is published by the City at the official link.
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What is Field Use License Agreement - Short Term effective Aug. 1, 2025 – Las Vegas, NV?
The Field Use License Agreement - Short Term is the contract between the City of Las Vegas, acting through its Parks, Recreation & Cultural Affairs Department, and an organization that licenses the organization to use municipal athletic fields for a short term event.
Its printed title is License Agreement Authorizing Use of Athletic Fields for Short Term Events. The agreement grants a license only. With issuance of the Parks, Recreation & Cultural Affairs Department Field Use Permit, the City authorizes exclusive use of each athletic field named in that permit, on the dates and at the times set in it. The City decides in its sole discretion which fields are authorized, and they may differ from the fields requested in the Short Term Event Reservation Application. The license covers the event described in that application and no other purpose, and it does not guarantee approval of any future request.
The agreement also sets out fees under the Athletic Field Use Fee Schedule (Exhibit A), cancellation, maintenance and clean-up, insurance under the Field Use Policies, indemnity of the City, and termination.
Exhibit A limits short term permits to recreational events that do not require participants to pay a fee or make a donation, and to camps, clinics and non-local games. Permits that do not meet these qualifications are classified under the Sporting Event Fee Schedule.
This is a license for use of City athletic fields. It is not a Las Vegas business license.
Who needs to file Field Use License Agreement - Short Term effective Aug. 1, 2025 – Las Vegas, NV?
An organization that wants to hold a short term event on City of Las Vegas municipal athletic fields signs this agreement, together with the City, when a Field Use Permit is issued for the event.
Exhibit A says who qualifies for a short term permit:
- recreational events that do not require participants to pay a fee or make a donation;
- camps, clinics and non-local games.
Events that do not meet these qualifications fall under the Sporting Event Fee Schedule instead. Short term permits do not allow scoreboards, concessions or vendors.
The Organization names a representative and coordinator in Section 10.6, and that person has full authority to act for it, including signing the agreement. By signing, the Organization represents that it is financially solvent, is able to pay its debts as they mature, has enough working capital to complete the agreement and is authorized to do business in the State of Nevada. It also acknowledges that it has obtained the Athletic Field Use Policies Handbook and that its representative has read it.
When to file Field Use License Agreement - Short Term effective Aug. 1, 2025 – Las Vegas, NV
The agreement takes effect on the date signed by both parties, and it stays in force until the Organization has performed all of its obligations. It accompanies the Field Use Permit for a specific Short Term Event; no separate signing deadline is printed on it.
Timing rules that follow from signing:
- Changes to the times, dates or fields in the Field Use Permit need written notice to the City at least two (2) business days in advance, and the City must agree in writing.
- A cancellation request must be made in writing. Under Exhibit A, written notice received more than 30 days before the permitted use earns a full refund of fees paid; a cancellation fee applies when notice arrives 30 days or less before. Approved refunds take approximately 2-4 weeks.
- The City may terminate for convenience on at least thirty (30) days' notice, and for default if the Organization does not cure a failure within seven (7) calendar days after notice.
Documents you need
- Short Term Event Reservation Application: the application the Organization submits to the City describing the event; the license covers the event described in it.
- Athletic Field Use Fee Schedule (Exhibit A): attached to the agreement and part of it; it shows which fees apply and how they are paid.
- Athletic Field Use Policies Handbook: the Organization acknowledges it has obtained or been given a copy, and its representative has read it.
- Insurance required by the Field Use Policies: the Organization must provide and maintain it for the duration of the Field Use Permit.
- Ownership list: a list of members, partners, agents or entities holding 1% or greater interest in the Organization, only if the City asks for it after signing.
- Written approval from Las Vegas Citywide Sports: needed only before modifying or painting fields or converting a box field to multiple fields.
How to fill out Field Use License Agreement - Short Term effective Aug. 1, 2025 – Las Vegas, NV
Enter the Organization's name
In the first paragraph, write the full name of the Organization in the blank that follows the City of Las Vegas description.
Describe the Short Term Event
In the blank after "commonly known and referred to as", write the name by which the event is known.
Enter when the event is scheduled
In the blank after "scheduled for", enter the dates and times of the event, matching the Short Term Event Reservation Application.
Designate the Organization's representative
In Section 10.6, fill both blanks that identify the representative and coordinator. This person has authority to act for the Organization, including signing the agreement.
Complete the Organization's notice details
In the Notices section, enter the Name of Organization, Attn, Address and E-Mail for notices to the Organization. The City's address and e-mail are already printed.
Review the Fee Schedule
Read Exhibit A to see which fees apply to your event and how they are paid. Nothing is entered on the exhibit.
Complete the Organization signature block
Under ORGANIZATION, sign on the By line, then enter the Printed Name, Title and Date. The City's block is printed with its director's name and is signed by the City.
Review and download the completed PDF
Check that names, event details and notice information match your reservation application, then download or print the completed PDF from FillingPDF and follow the channels described under How to submit.
How to submit Field Use License Agreement - Short Term effective Aug. 1, 2025 – Las Vegas, NV
The agreement prints no return channel for the signed copy. The only City contact details on it are the notice address and e-mail of the Department of Parks, Recreation & Cultural Affairs.
- Notice address: City of Las Vegas, Department of Parks, Recreation & Cultural Affairs, 525 S. Main St., Las Vegas, Nevada 89101.
- E-mail: [email protected]. The agreement accepts e-mail as written notice for change requests and for cancellation requests, and it says facsimile or electronic transmissions of documents and signatures have the same force as originals.
- Payment: fees that apply under the Fee Schedule (Exhibit A) are paid in the manner the schedule indicates, and the Lighting Fee is due before the Field Use Permit is issued. The City is open for business only Monday through Thursday and is closed on certain federal and Nevada holidays. The schedule lists the amounts.
Because the agreement is tied to the Short Term Event Reservation Application and the Field Use Permit, confirm with the department where to return the signed copy. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Asking to change the times, dates or fields on the Field Use Permit with less than two business days' written notice, or treating the change as approved before the City agrees in writing.
- Assuming the fields you requested are guaranteed; the City decides in its sole discretion which fields are authorized.
- Planning scoreboards, concessions or vendors under a short term permit, which Exhibit A does not allow.
- Requesting quarter-hour start or end times; short term permits start on the hour or half hour, in 60 or 30 minute increments, for a minimum of 1 hour.
- Using a short term permit for an event that charges participants a fee or asks for a donation; such events are classified under the Sporting Event Fee Schedule.
- Cancelling without written notice; the request must be in writing, and a cancellation fee applies when it arrives 30 days or less before the permitted use.
- Going to pay fees on a Friday; the City is open for business only Monday through Thursday.
- Painting or resizing fields without written approval from Las Vegas Citywide Sports, which can lead to disciplinary action and extra fees.
- Signing before obtaining the Field Use Policies Handbook; signing represents that the Organization has it and its representative has read it.
Frequently asked questions
What is the Field Use License Agreement - Short Term?
It is the agreement between the City of Las Vegas Parks, Recreation & Cultural Affairs Department and an organization, licensing the organization to use municipal athletic fields for one short term event. The Field Use Permit lists the fields, dates and times, and the Fee Schedule is attached as Exhibit A.
Is this the same as a Las Vegas business license?
No. It is a license agreement for using City athletic fields at a short term event, not a Las Vegas business license. In it the Organization represents that it is authorized to do business in the State of Nevada, which is a statement it makes, not something this form grants.
What events qualify for a short term field use permit?
Exhibit A limits short term permits to recreational events that do not require participants to pay a fee or make a donation, and to camps, clinics and non-local games. Events that do not qualify are classified under the Sporting Event Fee Schedule.
Can I cancel a short term field permit and get a refund?
Yes, if you cancel in writing. Exhibit A gives a full refund of fees paid when the City receives written notice more than 30 days before the permitted use. A cancellation fee applies at 30 days or less. Approved refunds take approximately 2-4 weeks.
Can I change the date or field after the permit is issued?
Only with the City's written agreement. Give the City written notice at least two business days before the proposed change; the City may accept or deny it in its sole discretion. E-mail to the City's notice address counts as written notice.
Does this agreement guarantee I can book the same fields again?
No. The license does not commit the City to any future use or guarantee approval of a future request for the same times and dates. Future requests depend on the City's discretion and the fees and policies in effect then.
Who signs the agreement for the Organization?
The representative and coordinator the Organization names in Section 10.6, who has authority to act for it, including signing. The City's signature block is printed with the Parks, Recreation & Cultural Affairs Director's name.
Can I fill out this agreement online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service: it does not submit the agreement to the City or issue any permit, so you deal with the City directly.
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