The License Agreement Authorizing Use of Athletic Fields for Sporting Events is the contract the City of Las Vegas Parks, Recreation & Cultural Affairs Department signs with an organization that will hold a sporting event on municipal athletic fields. It comes with Exhibit A, the sporting event field use fee schedule effective January 1, 2026, which sets the security deposit, field fees and cancellation terms. On FillingPDF you can fill out the form online and download or print the completed PDF; the City publishes the original at the official source link on this page.
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What is License Agreement Authorizing Use of Athletic Fields for Sporting Events – Las Vegas, NV?
The License Agreement Authorizing Use of Athletic Fields for Sporting Events is the contract between the City of Las Vegas, acting through its Parks, Recreation & Cultural Affairs Department, and an organization, giving that organization exclusive use of athletic fields for one sporting event.
The license takes effect with the City's issuance of the Parks, Recreation & Cultural Affairs Department Field Use Permit. The permit names the fields, dates and times. The City decides which fields are authorized, and they may differ from the ones requested in the Sporting Event Reservation Application. The license covers that sporting event only and promises nothing for future requests.
The agreement sets the organization's duties: paying the security deposit and sporting event fees listed in Exhibit A, keeping the fields clean, carrying the insurance required by the Field Use Policies (the Athletic Field Use Handbook), checking that vendors hold their licenses, and indemnifying the City. It also covers cancellation, termination by the City, notices and records audits.
Exhibit A is the Las Vegas Citywide Sports sporting event field use fee schedule. It applies to sporting event field use permits, which are all permits that do not qualify as short term. A short term permit is for recreational events with no participant fee or donation, and for camps, clinics and non-local games. Scoreboards, concessions and vendors are not allowed under short term permits.
Who needs to file License Agreement Authorizing Use of Athletic Fields for Sporting Events – Las Vegas, NV?
An organization that plans to hold a sporting event on City of Las Vegas athletic fields and is issued a Field Use Permit signs this agreement. It is the contract that goes with that permit.
- The organization named in the agreement is the party that signs, pays and carries the obligations.
- The organization designates a representative and coordinator in section 10.6. That person has authority to act for it, including signing the agreement.
- The organization represents that it is authorized to do business in the State of Nevada, and the City may later ask for a list of anyone holding a 1% or greater interest in it.
Exhibit A separates sporting event permits from short term permits. A short term permit covers recreational events with no participant fee or donation, camps, clinics and non-local games, with no scoreboards, concessions or vendors. The fee schedule printed here is for sporting event permits, which are all permits that do not qualify as short term.
The agreement is not a business license for the organization or for its vendors. Vendors must obtain their own licenses and permits, and the organization must make sure they do.
When to file License Agreement Authorizing Use of Athletic Fields for Sporting Events – Las Vegas, NV
The agreement is made as of the date both the City and the organization have signed it, and it is tied to the Field Use Permit the City issues for the event. It stays in force until the organization has performed all of its obligations. Dates that run from the event are printed in the agreement and Exhibit A:
- Security deposit: due by the month of the event. Events in January or February: May 1 of the previous year. March: December 1 of the previous year. April through July: January 1 of the same year. August through December: May 1 of the same year.
- Changes to times, dates or fields: written notice at least 2 business days in advance, and the City must agree in writing.
- Cancellation: a written request, made at least 4 business days before the event. Field fee refunds and cancellation fees depend on whether notice comes more than 30 calendar days, 30 to 16 days, or 15 days or fewer before the event.
- Added field time requested within 30 calendar days of the event carries a processing fee.
- Post-event documents: due no later than 30 days after the event, or the deposit may be forfeited.
Documents you need
- Sporting Event Reservation Application: submitted by the organization to the City before the Field Use Permit is issued; the agreement refers to it for the description of the event.
- Parks, Recreation & Cultural Affairs Department Field Use Permit: issued by the City; it identifies the fields, dates and times the license covers.
- Insurance required by the Field Use Policies: the organization must provide it and maintain it for the duration of the Field Use Permit.
- Vendor licenses and permits, including licenses from the Business Licensing Division of the Planning Department, only if vendors will be at the event; vendors must also meet the Field Use Policies insurance requirements.
- Ownership disclosure listing members, partners and others with a 1% or greater interest in the organization, only if the City requests it after the agreement is signed.
- All required documentation, licenses and permits listed in the Policies Handbook, due before final payment for the field use permit.
- All required post-event documents, due no later than 30 days after the date of the sporting event.
How to fill out License Agreement Authorizing Use of Athletic Fields for Sporting Events – Las Vegas, NV
Enter the organization's name
In the opening paragraph, write the full name of the organization on the first blank line, next to the City of Las Vegas and its Parks, Recreation & Cultural Affairs Department.
Name the sporting event
On the blank after "commonly known and referred to as", write the name by which the sporting event is known.
Enter the scheduled dates
On the blank after "scheduled for", write the date or dates of the event, matching your Sporting Event Reservation Application and the Field Use Permit.
Designate your representative
In section 10.6, enter the name and title of the representative and coordinator who will act for the organization. That person has authority to sign the agreement.
Complete the organization's notice details
In the Notices section (printed as 10.19), under "to Organization", enter the organization's name, the Attn line, the mailing address and an e-mail address where the City can reach you.
Review Exhibit A
Exhibit A needs no entries. Read it to see which fees, security deposit and cancellation terms apply, and check the deposit due date for your event month.
Complete the organization's signature block
Under ORGANIZATION, the representative signs on the "By" line and enters the printed name, title and date. The City of Las Vegas block is completed by the City.
Review and download the completed PDF
Check that names, event dates and contact details match your application and permit. Download or print the completed PDF from FillingPDF and send it as described under How to submit.
How to submit License Agreement Authorizing Use of Athletic Fields for Sporting Events – Las Vegas, NV
The agreement prints no separate filing channel for the signed copy. The contact points it names are the City's notice address and e-mail, and it accepts electronic transmission of signatures.
- Mail or delivery: City of Las Vegas, Department of Parks, Recreation & Cultural Affairs, 525 S. Main St., Las Vegas, Nevada 89101. This is the City's address under the Notices section, printed as 10.19.
- E-mail: [email protected]. The agreement accepts e-mail as written notice for change requests (section 2.0) and cancellation requests (section 4.0). It also says facsimile or electronic transmissions of documents and signatures have the same force as originals.
- Payment: the security deposit and fees are paid in the manner the Fee Schedule indicates. For payment purposes the City is open Monday through Thursday and closed on certain Federal and State of Nevada holidays. Ask the City for current amounts.
The Sporting Event Reservation Application is submitted to the City separately from this agreement. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Changing the dates, times or fields without written notice at least 2 business days ahead and the City's written agreement.
- Asking to cancel the event or a field by any means other than a written request to the City; e-mail to the City's listed address counts as writing.
- Missing the security deposit due date that matches the month of the event.
- Sending the post-event documents more than 30 days after the sporting event, which can forfeit the deposit and bring additional fees.
- Bringing vendors who lack the licenses and permits they need, or whose location, equipment and hours the City has not approved.
- Charging for parking, or otherwise restricting access, at parks on City/BLM land without prior authorization from the City; Exhibit A assesses a fee for this.
- Painting or changing field sizes, or converting a box field to several fields, without written approval from Las Vegas Citywide Sports.
- Having someone sign who is not the organization's designated representative under section 10.6, or leaving the organization's notice contact lines blank.
- Assuming this license guarantees the same fields and times for a later event; the City decides future requests under the rules in effect then.
Frequently asked questions
What is the License Agreement Authorizing Use of Athletic Fields for Sporting Events?
It is the contract between the City of Las Vegas Parks, Recreation & Cultural Affairs Department and an organization. With the Field Use Permit, it gives the organization exclusive use of the fields named in the permit for one sporting event, under the terms and fee schedule printed in it.
Is this agreement a Las Vegas business license?
No. It is a field use license for a sporting event and does not license a business. If vendors will be at the event, the organization must make sure each one has the needed licenses and permits, including licenses from the Business Licensing Division of the Planning Department.
Who signs the agreement for the organization?
The organization's designated representative and coordinator, named in section 10.6, signs. The agreement says that person has complete authority to act for the organization, including signing the agreement. The City's block is signed on the City's side.
When is the security deposit due?
It depends on the month of the event. January or February events: May 1 of the previous year. March: December 1 of the previous year. April through July: January 1 of the same year. August through December: May 1 of the same year. Ask the City for the amount.
What happens if I cancel the sporting event?
Send the City a written request at least 4 business days before the event. Once fields are accepted, a cancelled event forfeits the entire security deposit. Field fees are refunded in full if notice comes more than 30 calendar days before; later notice carries a cancellation fee.
When do I get my security deposit back?
The City may keep it until you have met your obligations, including all required post-event documents within 30 days after the event, and has found no damage. If you have, the deposit is refunded. Exhibit A says approved refunds take approximately 4-6 weeks.
Can I change the dates or fields after the Field Use Permit is issued?
Only with the City's written agreement. You must give written notice at least 2 business days before the proposed change, and the City may accept or deny it at its sole discretion. Adding field time within 30 calendar days of the event carries a processing fee.
Can I fill out this agreement online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, is not affiliated with the City of Las Vegas and does not submit the agreement; you deliver it through the City's channels.
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