The Application for Military Chaplain in the U.S. Armed Forces is the form a chaplain serving in the U.S. Armed Forces files with the Office of the Washoe County Clerk to obtain a permanent Certificate of Permission to Perform Marriages in the State of Nevada. The form states that it is unlawful to perform marriages before the certificate is issued, and the application must be signed before a Notary Public or Deputy County Clerk. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the Washoe County Clerk publishes the original at the official URL and receives the paperwork.
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What is Application for Military Chaplain in the U.S. Armed Forces – Washoe County, NV?
The Application for Military Chaplain in the U.S. Armed Forces is the Washoe County Clerk's application for a permanent Certificate of Permission to Perform Marriages in the State of Nevada, completed by a chaplain serving in the U.S. Armed Forces.
The Office of the Washoe County Clerk issues the certificate. The form is titled "Chaplain in the United States Armed Forces, Application for Certificate of Permission to Perform Marriages in the State of Nevada" and is printed with a page of instructions, the application itself, a sworn Verification, and a page of Marriage Official Requirements & Responsibilities with an Acknowledgement.
The application asks for the chaplain's identifying and contact details (lines 1 to 9), the branch of the military and current duty station (lines 10 and 11), a question about felony convictions in the last 10 years (line 12), a child support declaration (line 13) and a certification that the applicant is subject to the jurisdiction of the Washoe County Clerk under NRS 122 (line 17). In the Verification the applicant swears to the contents, and the applicant also acknowledges the Nevada marriage official requirements.
If the application is approved, the Certificate is mailed to the residence address on the application along with an information sheet on completing and recording the Marriage Certificate. If it is not approved, the Clerk sends a letter explaining why.
Who needs to file Application for Military Chaplain in the U.S. Armed Forces – Washoe County, NV?
A chaplain serving in the U.S. Armed Forces who wants to perform marriages in the State of Nevada uses this application to ask the Washoe County Clerk for a permanent Certificate of Permission. The form states that it is unlawful to perform marriages before you obtain the certificate.
Conditions the form attaches to the applicant:
- You must be able to show military status and a current assignment as a military chaplain. The assignment paperwork must clearly show that you will serve as a military chaplain, not just the unit to which you are assigned.
- You must answer the felony question on line 12 and mark one of the three child support statements on line 13.
- You must certify that you are subject to the jurisdiction of the Washoe County Clerk under NRS 122 and acknowledge the Marriage Official Requirements.
- You must sign the application before a Notary Public or Deputy County Clerk.
The form does not describe anyone signing for the applicant. Questions about who qualifies can be directed to the Washoe County Clerk at (775) 784-7287.
When to file Application for Military Chaplain in the U.S. Armed Forces – Washoe County, NV
File the application before you perform any marriage in Nevada: the form states that it is unlawful to perform marriages before you obtain a Certificate of Permission. Normal processing time is 2 to 3 weeks, and the Clerk recommends sending the paperwork 3 to 4 weeks before a wedding you are to perform in the near future.
Incomplete or incorrect paperwork delays the process and may result in the Certificate being denied. No expiration or renewal date is printed on the form, which asks for a permanent certificate. After approval, the Clerk must be told of any change of address, phone number or congregation within 15 days.
Documents you need
- Proof of military status, such as a copy of your military ID.
- Proof of your current assignment as a military chaplain; the assignment paperwork must clearly show you will serve as a military chaplain, not just the unit to which you are assigned.
- Photo identification, such as a driver's license or passport.
- Application fee payable to the Washoe County Clerk's Office, by money order, cashier's check or cash only; ask the Clerk for the current amount.
- Written instructions, only if you want to pick up the Certificate or have it mailed to an address other than your residence address.
- A self-addressed, pre-paid express mail envelope, only if you want the Certificate sent by express mail.
How to fill out Application for Military Chaplain in the U.S. Armed Forces – Washoe County, NV
Read the instructions page first
Note that you may not perform marriages before the Certificate is issued, and that the application must be signed before a Notary Public or Deputy County Clerk. Do not leave any blank spaces.
Enter your full name
Line 1: first, middle, last name and suffix. Add any nickname or aliases used and, if applicable, your maiden name in the spaces below it.
Enter your addresses
Line 2: your residence physical address, city, state and ZIP code; the Certificate is mailed there. Line 3: a mailing address, only if it is different.
Enter personal details
Line 4: date of birth. Line 5: place of birth. Line 6: Social Security Number.
Enter your contact information
Line 7: residence phone number. Line 8: alternate phone number. Line 9: e-mail address.
Enter military service and duty station
Line 10: the branch of the military in which you currently serve. Line 11: the name and address of your current duty station, plus a mailing address if different.
Answer the felony question
Line 12: mark yes or no to whether, within the last 10 years, you were convicted of a felony, released from confinement or completed parole or probation, whichever occurs later.
Mark the child support statement
Line 13: mark one of the three statements: not subject to a child support order; subject to one and in compliance; or subject to one and not in compliance. The form says failure to mark one results in denial.
Mark the jurisdiction certification
Line 17: mark the certification that you are subject to the jurisdiction of the Washoe County Clerk under NRS 122 governing marriage officials.
Complete the Verification before a notary
Enter the state and county and your name, then sign as Applicant in front of a Notary Public or Deputy Clerk, who completes the date, signature and seal or stamp. Do not sign in advance.
Sign the Acknowledgement
On the Marriage Official Requirements page, sign as Applicant to confirm you have read and understood the requirements and will comply with the Nevada Revised Statutes on marriage ceremonies.
Review and download the completed PDF
Check that no space is blank and that your documents match the entries. Download or print the completed PDF from FillingPDF, sign it as described, and assemble the package described under How to submit.
How to submit Application for Military Chaplain in the U.S. Armed Forces – Washoe County, NV
Return all paperwork to the Office of the Washoe County Clerk at the address printed on the form; the form names no other channel.
- Address: Office of the Washoe County Clerk, 1001 E. 9th Street, Reno, NV 89512, Attention: Minister Licensing.
- Phone: (775) 784-7287.
- Package: the application signed before a Notary Public or Deputy County Clerk, proof of military status and current assignment as a military chaplain, photo identification and the application fee.
- Fee: an application fee applies, payable to the Washoe County Clerk's Office by money order, cashier's check or cash only. Ask the Clerk's office for the current amount.
- Receiving the certificate: it is mailed to the residence address on the application. To pick it up, or to have it mailed elsewhere, include those instructions with the paperwork. It cannot be sent by express mail unless you enclose a self-addressed, pre-paid express mail envelope.
FillingPDF lets you fill out and download the PDF; submission follows the Clerk's channels above.
Common mistakes to avoid
- Performing a marriage before the Certificate of Permission is issued; the form states this is unlawful.
- Leaving blank spaces on the application; the instructions say incomplete or incorrect paperwork delays the process and may lead to denial.
- Signing the application away from a Notary Public or Deputy County Clerk, when it must be signed before one of them.
- Submitting assignment paperwork that shows only your unit, not that you will serve as a military chaplain.
- Not marking any of the three child support statements on line 13; the form says failure to do so results in denial.
- Paying the application fee with a personal check; only a money order, cashier's check or cash is accepted.
- Sending the paperwork without "Attention: Minister Licensing" or to an address other than 1001 E. 9th Street, Reno, NV 89512.
- Sending the paperwork less than 3 to 4 weeks before a wedding, when normal processing takes 2 to 3 weeks.
- Not reporting a change of address, phone number or congregation to the Washoe County Clerk within 15 days.
Frequently asked questions
What is the military chaplain application in Washoe County?
It is the Washoe County Clerk's application for a permanent Certificate of Permission to Perform Marriages in the State of Nevada, completed by a chaplain in the U.S. Armed Forces. You may not perform marriages in Nevada until the certificate is issued.
Is this a Washoe County property tax form?
No. This form is issued by the Office of the Washoe County Clerk and concerns permission for a military chaplain to perform marriages in Nevada. It has no connection with property tax.
Does the application have to be notarized?
Yes. The form says the application must be signed before a Notary Public or Deputy County Clerk. The Verification section is completed by that person with the date, signature and county seal or notary stamp, so do not sign beforehand.
What documents do I send with the chaplain application?
Send proof of military status (such as a military ID copy), proof of your current assignment as a military chaplain, photo identification and the application fee. The assignment paperwork must clearly show you will serve as a chaplain, not just name your unit.
How long does the Washoe County Clerk take to process the application?
Normal processing time is 2 to 3 weeks. The Clerk recommends sending the paperwork 3 to 4 weeks before a wedding you are to perform. If the application is not approved, you receive a letter explaining why.
Is there a fee, and how do I pay it?
Yes, an application fee applies. It is payable to the Washoe County Clerk's Office by money order, cashier's check or cash only. Call the Clerk's office at (775) 784-7287 for the current amount.
Where do I send the Washoe County chaplain application?
Return all paperwork to the Office of the Washoe County Clerk, 1001 E. 9th Street, Reno, NV 89512, Attention: Minister Licensing. The form names no other address or channel.
What must I do after I perform a wedding in Nevada?
Record the marriage certificate within 10 days of the ceremony, filing it with the recorder of the county where the license was purchased. The couple must have obtained a Nevada marriage license before the ceremony and given it to you.
Can I fill out this chaplain application online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of Washoe County and does not file the application; you sign it before a notary or deputy clerk and return it to the County Clerk.
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